1942 Rent In the case of buildings, including residential quarters, permanently allotted for the exclusive use of other Departments of the Central Government, other than Post & Telegraphs Department (refer paragraph 1943) and of the State Government, rent shall be recovered in accordance with the following rules:-

(i) Rent charged by Railway Administration to all Government departments will be uniform except in the case of Post and Telegraphs Department for which separate rules have been evolved (refer paragraph 1943) and except as provided in note 1 to rule (iv) below and will cover interest, maintenance and depreciation in respect of both of the buildings and the electric installations therein.

(ii) There will be only two classes of buildings- viz.-pucca (permanent) and kutcha (temporary).

(iii) The rate of interest will be the rate prescribed from time to time by the Railway Board. (The rate of interest is 6 percent from 1st April 1965). The rate of interest to be adopted in the case of buildings and of the electric installation is the rate in force on the date on which each was completed.

(iv) The following uniform rates will be adopted to cover the maintenance and depreciation :--

• For Permanent buildings                                     3 per cent

• For Temporary buildings                                      7 ½ per cent

• For Electric installations in either case                 8 per cent

Note .--North-east Frontier and Eastern Railway.

Administration should charge rent on the capital cost of purely temporary buildings at the rate of 15 percent and 25 percent over the former Assam-Bengal and Eastern Bengal areas respectively,

Note 2--  As the rate of 8 percent is intended to cover both maintenance add depreciation, the charges for current should not include any element to cover maintenance or depreciation charges of these installations.

(v) The charges under (is) and (iv) above abaft in either case be calculated line total cost. the cost of land being included in the case of buildings. The total cost for this purpose in either case, include the usual departmental charges for supervision and storage besides freight and incidental charges laid down in paragraph 2328-S, whether the buildings and installations at newly provided or provided in replacement of old ones.

(vi) The rates Prescribed above do not include municipal and other taxes payable under local laws. The actual charges on account of such taxes will be recovered from the occupying department of Government in addition to the percentage payable as rent. Similar taxes if Payable under the local laws by occupiers, will be paid direct by the occupying department to the local authorities concerned.

(vii) The buildings and/or installations will be replaced or renewed out of railway funds when the occasion arises, but the charges for interest and maintenance after such replacements or renewals will be recalculated on the book values of the new buildings and/ or installations, the original transaction in each case being considered as having been finally closed on the assumption that the railway administrations has recovered line total cost of line original building and c' installations through the provision for depreciation included in the rates prescribed in rule (!v) above.

1943. Recovery of Rent from Post and Telegraphs Department-With effect from I st April 1968 the recovery of rent for buildings constructed for Post and Telegraphs Department shall be calculated on the following basis 

(a) Interest Charges.

(i) On capital invested from 1st April 1964 at the prevalent dividend rate i.e., 6 per cent. 

(ii) On capital invested prior to l st April 1964 at 4½ , per cant.

Note .For the above purpose the original cost of line building would include book value of the building and the land, usual departmental charges for supervision and storage and freight and incidental charges as laid down in be.1942 E.

(b) Depreciation and Maintenance charges for Civil Works

(i) Depreciation charges-at 2-per cent of the original cost of the building as mentioned in the note above but excluding the cost of land.

(ii) Maintenance Charges :--

(1) For service buildings at 2,4 percent of the original  of building as mentioned in the note above but excluding the Cost of land.

(2) For residential building at 3.5 per cent of the original cost of building as mentioned in the note above but excluding the cost of land.

(c) Depreciation and Maintenance Charges of electrical installation at 8 per cent of the original cost.

The Department concerned should be debited with.--

(i) the depreciated value of the building and

(ii) the cost of dismantlement of the buildings, and credited with the sale proceeds of recovered material, no allowance being made for land.

Note 1-- This paragraph is for the present applicable only to the Posts and Telegraphs, the Police and the Defence Departments.

2-- If, in any case, a railway administration decides to use (after surrender) a building permanently allotted to the Police Department, that Department should be debited with the depreciated value of the building and credited with the depreciated value of a building of the type required for railway purposes, provided that depreciation should for the purpose of the credit, be reckoned on the present day cost of providing such a building and on the assumption that it is as old as the building surrendered by the Police Department. A claim for the recovery of loss in the aforesaid circumstances, should, however, not be made unless the loss involved in a particular case is substantial.

3-- The provision of Note 2 above will apply to the Posts and Telegraphs and Defence Departments except that the compensation, if payable, should be determined by negotiations between those departments and the railway administration concerned.

4-- Depreciation should not be calculated from a date earlier than the date on which the new rates of rent (including depreciation) for all Government Departments come into force, viz., the 1st April, 1936. It should, however, be calculated for the period the building may have remained in the occupation of the railway.

5--Depreciated value should be arrived at by assuming the normal life of buildings to be 50 years allowing for depreciation at 1/50th of the original cost per year.

6-- The sale proceeds will be the net sale price after taking into account the cost of carriage, if any of dismantled materials.

7-- The provisions of this rule, will, for the present, apply only to railway building specially constructed for other departments and not to building originally constructed for railway purpose but subsequently allotted to other departments.

1945. Surrender of fittings.--When electric and other fitting provided in the buildings are not required by the using department the loss consequent on the surrender of such fittings should be borne by such departments. The loss should be calculated on the same basis as that prescribed in paragraph 1944 except that for fittings other than electrical instead of the depreciated value of such fittings the original value should be taken into account for debit to the department concerned.

Note--The paragraph is for the present applicable only to the Posts and Telegraphs, the Police and the Defence Departments.

1946. Notice to surrender of buildings and fittings.--In all cases, where the buildings or electric or other fittings provided therein are not required the using departments will have to give the railway administration at least, three months notice of their intention either to vacate a building and surrender if finally or to dispence with the use of electrical and other fittings. If such notice is not given, the departments concerned will be liable for rent up to three months from the date of actual surrender or up to the date on which dismantlement of the buildings or the fittings is commenced, whichever is less.

Note--This paragraph is for the present applicable only to the Posts and Telegraph, the Police and the Defence Departments.

Defence and Posts and Telegraphs Departments Quarters constructed for railway servants

1947. In the case of Defence Department and Posts and Telegraphs Department quarters specifically constructed for occupation by railway servants, the standard rent according to the rules of those departments shall be payable to the department concerned.

1948. For the purpose of maintenance of telegraph lines the Posts and Telegraphs Department will at its own cost keep linemen at convenient stations of the Railway for which it supplies telegraph wires and the railway authorities will provide accommodation for such linemen and also cable jointers and cable mechanics in electrified sections to live on the premises, in the immediate vicinity of those stations and will afford them all reasonable facilities for constantly inspecting its telegraph lines cables. The accommodation will be such as is provided for railwaymen of corresponding pay and rent for it will be charged in accordance with paragraph 1943.

Railway buildings including residential quarters temporarily allotted 
to other Government Departments.

1949. Railway Buildings including quarters may be let out temporarily to other departments of the Central Government or State Governments. The rent for such buildings shall be recovered in accordance with para 1942. In this case the quarter is placed at the disposal of the department of Central Government or the State Government who makes the allotment at its own discretion.

Railway residential quarters temporarily allotted to non-railway Government employees.

1950. When available railway quarters may be let out temporarily for occupation by employees of non-railway Departments of the Central and of State Governments by official arrangements. Residential accommodation will be deemed to have been procured by official arrangement only if it is done under orders of an authority competent to assume on behalf of Government responsibility to provide residential accommodation. In this case the names of the employees are sponsored by the Department or State Governments and the allotment is made by the Railway direct to the employee in question. In such cases the following rules will apply :--

(i) Officials of the departments of the Central Government subject to the provisions of paragraph 1952, rent as due under civil rules i.e., Fundamental Rule 45-A shall be recovered.

(ii) Officials of Andhra Pradesh, Assam, Bihar, Gujarat, Kerala, Nagaland, Tamil Nadu, Maharashtra, Karnataka, Orissa, Punjab, Rajasthan and Uttar Pradesh Governments--10 per cent of the official's emoluments or standard rent adopted by the railway for its own employees whichever is less.

When accommodation is provided at (i) at officer's own request or (ii) not by official arrangement or (iii) in excess of what is appropriate to their status at their own request full rent in accordance with para 1942 shall be charged. If the accommodation provided is leased or requisitioned full rent will be payable.

Whatever may be the rules of each Government for providing rent free or concession rent quarters to their respective employees, when accommodation is provided by one Government to the employees of the other Government, the former Government would recover assessed rent or 10 per cent of the occupant's emoluments whichever is less.

(iii) For officials of Jammu and Kashmir, Madhya Pradesh and West Bengal, rent shall be recovered in accordance with paragraph 1942.

Other Government Department quarters allotted 
temporarily to Railway employees.

1951. When quarters belonging to other departments of Central Government or to State Governments are let out temporarily to railway employees, the following rules will apply.--

(i) Central Government quarters--Subject to the provisions of paragraph 1952, rent as due under F. R. 45-A shall be recovered.

(ii) Quarters belonging to Andhra Pradesh, Assam, Bihar, Gujarat, Kerala, Nagaland, Tamil Nadu, Maharashtra, Karnataka, Orissa, Punjab, Rajasthan and Uttar Pradesh Governments :--

When accommodation is let out by official arrangement rent for such accommodation shall be charged at the rate of 10 per cent of the occupant's emoluments or the standard rent adopted by the State Government for their own employees whichever is less.

When accommodation is provided (i) at the officer's own request or (ii) not by official arrangement or (iii) in excess of what is appropriate to their status at own request or (iv) the accommodation provided is leased or requisitioned full rent will be charged.

Whatever may be rules of each government for providing rent free or concession rent quarters to their respective employees, when accommodation is provided by one government to the employees of the other Government, the former government would recover the standard rent or 10 per cent of the occupant's emoluments, whichever is less.

(iii) For quarters belonging to Jammu and Kashmir, Madhya Pradesh and West Bengal Governments full rent according to the rules of the State Government shall be payable.

1952. In cases covered by clause (i) of paragraphs 1950 and 1951, if the occupant of a quarter is exempted from payment of rent under the rules of his department, no rent of the quarter including rent on electrical installation and fittings shall be payable, though in cases covered by paragraph 1951 (i) rent on electrical installation and fittings, as due under the railway rule, shall be recovered from the occupant and credit to railway revenues.

Note.--This exemption does not extend to payments, if any, made by the owning Department in respect of occupier's share of taxes, or of charges for the consumption of light water, etc. Such charges will, in any case, be recovered from the Department to which the quarters have been temporarily allotted, leaving it to that Department to recover them from its employees, or not, in accordance with its own rules.

1953. Occupation of Railway Rest Houses or Rest Rooms.--Railway Rest Houses and Railway Rest Rooms are primarily intended for the use of Railway officers. They can be allotted to retired Railway officers also when they are not required by serving Railway officers, for a maximum period of 7 day at a time on payment of charges which will be computed on daily basis at the rate of 15% of the last pay drawn by the retired Railway officer and on the basis of a month constituting 30 days.

Members of Estimates committee of Parliament, Members of Railway Convention Committee, officers and staff of Lok Sabha Secretariat accompanying the Convention Committee may be permitted to occupy Railway Rest Houses and Rest Rooms whenever they undertake tours on behalf of Railways on payment of Rs.5/- per day per suite.

1954. Charges for the occupation of Railway Rest Houses and Rest Rooms by non-Railway officers, as a contribution towards the maintenance of such establishments shall be levied at rates which will be notified from time to time.

For the purpose of these rules 24 hours from the time of arrival will be reckoned as a day and charges recovered accordingly. Officers who book the Rest Houses and Rest Rooms and who for any reason fail to occupy them shall be charged half rates, for the period the booking has been made, unless the room is taken up by some other officer. The charges should be recovered in cash in advance before or at the time of occupation of the accommodation.

1955. Notwithstanding the provisions contained in para 1953 non-Railway officers indicated below will be treated as Railway Officers on duty in the matter of recovery of charges :--

(a) Officers of the Posts and Telegraphs department having free duty passes in the area covered by the Railway Pass.

(b) Officers of the Special Police Establishment and Government Railway Police working on Railways.

(c) All officers serving under the conciliation officers, Railways and Supervisor Railway Labour.

(d) The Officers of the Audit department (Railway Wing) and Special Railway Magistrates.

(e) The Officers of the Industrial Security Inspection Team of the Intelligence Bureau (Ministry of Home Affairs).

(f) The Commissioners of Departmental Enquiries, Central Vigilance Commission, New Delhi.

Any addition or alteration if required to be made to the above list of officers may be made by the Railway Administration in consultation with the Financial Adviser and Chief Accounts Officers of the Railway under advice to the Railway Board.

Military buildings on railway Lands

1956. In the case of railway units of Territorial Army the expenditure of which is borne by the Ministry of Defence, the works connected with such units on railway land will be constructed, maintained and kept in repair through the agency of the Railway Administration concerned at the cost of Ministry of Defence, a fixed charge of 2 ¹/₂ per cent per annum on the capital cost (including departmental charges in terms of para 1137 being levied by the railway to cover the cost of maintenance). In the event of the head-quarters of such units being changed the railway administration will take over the buildings at a fair valuation.

Buildings for Railway Police

1957. The Railway Administration will own the buildings already built and to be built in future within railway premises and the State Government will own the rest. The rent of quarters built by Railway Administration for the Police staff before the 1st April, 1937 will be regulated by the rules in force prior to the date.

If any municipal taxes are payable by railways in respect of such Police stations and lock-ups, their incidence will be as follows :--

Taxes of the nature of house or property tax which are payable by owners, should be borne by railways. Taxes levied for special services rendered for the benefit of the occupier should be recovered from the Police Department irrespective of whether they are under the local law or custom recoverable separately or form part of a consolidated property tax.

(The orders in this paragraph have effect from the 1st April, 1937).

1959. As from the 1st April, 1937 the railways are responsible for payment to the local administrations concerned of the entire cost of "Order" Police employed on Indian Railways. Railway Administrations will debit State Governments with the full standard rent (i.e., rent calculated on actual total cost) for all railway buildings occupied by the "Order" Police staff (including supervising staff) the State Governments debitting the railways with :--

(1) the difference between the standard rent and actual rent recovered in the case of staff other than supervising, and

(2) one-forth of this difference in the case of supervising staff.

In the case of temporary buildings at Ghat stations which are provided by the old Assam Railway for the Police Department the Railway Administration will recover from the State Government 25 per cent per annum of total cost on account of rent and the cost of shifting such buildings, with effect from 1941-42.

1960. Accommodation for Railway Co-operative Societies.--Where convenient, suitable existing premises may be offered to the Consumer Co-operative Societies on rent. If these are not available, private accommodation may be taken ensuring that the rent is reasonable and the accommodation is not excessive. If neither of the courses is feasible new buildings may be constructed with Railway Board's sanction. The buildings should be so designed as to admit of their conversion into staff quarter later if necessary. In the newly established railway colonies it should be possible to provide accommodation to consumer co-operative societies where provision for construction of a market exists. Where, however, a market is not provided the construction of a building for allotment to the society on a reasonable rent should be dealt with separately for each case on merits and with prior approval of the Railway Board.

1961. Recovery of Rent.--Railwaymen's Consumer Co-operative Societies as well as any agency authorised by the State Governments to run fair price shops will be charged nominal rent of Rupee one per annum (plus actual municipal taxes) which also includes the rent of electrical installations provided in the building so licensed.

In the case of Railwaymen's Consumer Co-operative Societies which do not run fair price shops the rent to be charged should only cover maintenance charges at 2 ¹/₂ per cent per annum on the capital cost with effect from 23-5-66. Municipal and other taxes payable under local laws are to be recovered in addition. In case of Railway buildings constructed after 26-1-1950 the service charges paid to the local bodies in lieu of Municipal taxes should be recovered from the Societies allotted with such accommodation. The rent will be recovered from the existing as well as from the new societies whether they are housed in railway buildings which are already available or in buildings which are specifically built for the purpose as under :--

 

During the first year from 1st October 1958 or the date of inauguration of the society whichever is later.	Nil
During the 2nd year from 1st October, 1958 or the date of inauguration of the society whichever is later.	¼ rent
During the 3rd year from 1st October, 1958 or the date of inauguration of the society whichever is later.	½ rent
During the 4th year from 1st October, 1958 or the date of inauguration of the society whichever is later.	¾ rent
During the 5th year and onwards from 1st October, 1958 or the date of inauguration of the society whichever is later.	Full rent

1962. Accommodation for Railwaymen's Co-operative Credit Societies and Banks.--Facility may be afforded to provide accommodation in railway premises for Railwaymen's Co-operative Credit Societies and banks. Rent for such accommodation including their Branches should only cover maintenance charges at 2 ¹/₂ per cent annum on the capital cost with effect from 1st October, 1971. Municipal and other taxes payable under local laws are to be recovered in addition.

Accommodation for office and for running canteen etc. for workers, if available may be allotted to such of the Co-operative labour Contract, Societies as are awarded handling contracts for goods, parcel, coal, coal ashes, cinder picking, ash pit, cleaning etc., on the Railways on a nominal rent of Rs. 100/- per annum.

1963. Building to house Staff Welfare Organisation.--Spare Railway building may be allotted after obtaining Board's prior approval, to Staff Welfare Organisations like Handicraft Centres, Homeopathic dispensaries, Vocational Training Centres, Social Welfare Centres, Staff Canteens, Bharat Scout and Guides Associations, privately managed schools in the Railway colonies, Temple Committees etc. A nominal fee is recovered in such cases except that of Bharat Scouts and Guides Associations at a uniform rate of Rs.1,000/- per annum. In case of buildings licensed to Bharat Scouts and Guides Associations, a nominal fee of Rs.20/- per annum will be recovered.

(Authority: Railway Board letter No. 99/LMB/3/25 dated 27.09.99)

1964. Accommodation for Refreshment Rooms.--For the buildings, furniture and other allied equipment provided by the railway for any contract catering establishment a rent will be charged, which will be equitable and not more than eleven per cent per annum of the capital cost of the building and equipment provided. The rent fixed should have an approximation to that for similar type of premises in the local area.

1965. Rent for Premises let out to recognised Unions and Federations.--The rent for service buildings let out to recognised Unions and Federations should be charged on the following basis :--

(i) Where the services and facilities are provided which are comparable with staff quarters, the comparable unit has to be taken into account. The rent to be charged may be on the basis of pooled rent of the nearest type of quarter provided for comparable built space, amenities and facilities.

(ii) Where the service buildings, do not have the comparable facilities with the staff quarter, the rent may be assessed only on the plinth area on the basis of the pooled rent. It would, still, however, be necessary for them to equate the service buildings to a particular type of quarter on the basis of the material and type of construction as they may have to adopt the pooled unit rate per sq. metre of that particular unit of quarter.

1966. Railway quarters and other buildings not required for housing railway staff or other railway purposes may at the discretion of the General Manager be let, in consultation with the Financial Adviser, to outsiders, on the highest rent that can be secured. This power may, subject to such restrictions as the General Manager may impose, be delegated to officers not below the rank of Divisional Managers. The rule in this paragraph applies also to vacant land, temporary structures and wagon bodies leased to outsiders.

SERVICE BUILDINGS

1967. Service buildings are those which are used as stations, offices, depots, workshops, etc., No rent is chargeable for such class of buildings, Buildings designed to provide certain facilities to staff in the discharge of their duties such as running rooms of drivers and guards, officers' and subordinates' rest houses, etc., should be considered as service buildings and no rent should be charged in respect of such buildings for so long as they are used for the purposes for which they were designed. If at any time such buildings are with the permission of the head of the railway used as residences, standard rent for the portions occupied should be recovered from the occupant or occupants. The power to permit the temporary use of rest houses, etc., as residences may be delegated to Divisional Managers.

1968. No rent should be charged for accommodation provided for the officers of the Government Inspectors of Railways or for Statutory Audit Officers.

Recovery of charges for the maintenance of the Lawn in staff quarters and bungalows

1969. The maintenance of community parks, common gardens, hedges, plantation of trees in children's playgrounds in Railway colonies will be done by the Railways at their own cost. The Railways will also undertake the maintenance of lawns inside the compounds of bungalows of officer and quarters of senior staff in grade Rs.1600-2660 and above. The maintenance charges of such lawns will be recovered at a rate to be fixed by the Railway Administration in consultation with the Financial Adviser and Chief Accounts Officer so as to realise 25 per cent of the cost incurred by the Railway on such maintenance, the recoveries from various grades of staff being on a graded scale.

1970. In the case of Multi-storeyed and Double storeyed buildings the charges recoverable for maintenance of lawns should be distributed prorata among all the occupants provided the lawns are community ones, e.g., if a lawn is serving six occupants, one sixth of the charges should be recovered from all the occupants concerned. In cases, however, the lawns are demarcated for each occupant of the building or specifically allotted to an occupant living in a particular floor the charges should be recovered from the individuals concerned at the rates laid down.

1971. In the event of any lawns inside a bungalow or quarters not being maintained on account of shortage of water or any other difficulties charges may not be recovered from the occupants for such period of non maintenance.

1972. The occupants of the quarters may be allowed to derive the benefits of the harvest from the trees grown in the compound. The trees will, however, remain the property of the Railway Administration and the occupants of the Railway quarters will not be permitted to sell the fruits etc. under any circumstances.

GENERAL

1974. Insuring Institute Buildings against Fire.--Railway buildings (whether used as service buildings, residential quarters, institutes, etc., or leased to outsiders) should not ordinarily be insured but they should not be allowed to be used for Cinematograph performances unless the occupant or the institute concerned insures the building against fire.

1975. Provision of Fire Extinguishers.--The head of the railway will arrange to provide fire extinguishers at all stations, residential railway colonies officers etc., and will see that all persons occupying railway buildings or otherwise connected therewith are made acquainted with such arrangements.

1976. Obligation of Tenants.--All tenants are under obligation to keep their quarters in a clean and whole some state. They may not make any additions or alterations to quarters without the permission of the Executive Engineer in charge.

List of Buildings and Rent Rolls

1977. List of Buildings.--Railway Administration is responsible for maintaining a complete and up-to-date list of all buildings, both residential and service, in each division. The list should be maintained in the form indicated below (Form E. 1977). This register should be reviewed by the Divisional Engineer once in every quarter to see that the information is compiled properly and the register maintained up-to-date (Form on next page).

1978. Whenever works of construction of new buildings or of additions and alterations to and dismantlement of existing buildings, are undertaken-necessary addenda or corrigenda to the list of buildings should on the completion of such works be prepared and incorporated in the list of buildings, Copies of such addenda or corrigenda should also be furnished to the Accounts Officer and to the department to which the buildings affected are allotted.

1979. Information for Preparation of Rent Rolls.--At the commencement of each financial year, the various engineering supervisors concerned will furnish information regarding quarter No. whether allotted to officers or staff, the type of quarter the cost of the building the period for which the quarter was tenanted or vacant, the details of accommodation and the area in the prescribed form as shown in chapter XVI-A in triplicate in respect of each residential building in his charge and get this signed by the concerned officer of the Engineering Department. One copy of the form should be sent to the pay preparing unit, and another to the Accounts Office, the third copy being retained as office record. In the case of transfer of buildings from one railway to another or from one division to another the forms relating to such buildings should also be transferred to the new bill preparing authority and to the new Accounts Office "Change Statement" intimating changes of tenants, the rate of rent and other connected charges should be sent by the engineering supervisor every month to the pay preparing unit of the occupant.

form E-1977.......continuted to List form 

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