INDIAN RAILWAY ESTABLISHMENT CODE

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Chapter 19  ||  Chapter 20  ||  Concordance  ||  Appendix I  ||

CHAPTER 16
TRAVELLING ALLOWANCE RULES

Section I—General

            1601.   Extent of application.-The rules in this chapter apply to- 

(1)     All railway servants other than those who have been permitted to be governed by the rules of the ex-Company Railways as amended from tome to time;

(2)     Officers of the Indian Audit and Accounts Service holding temporarily posts under the administrative control of the Railway Board; and

(3)     All employees of the railway Audit Department, except that the authorities specially empowered shall exercise powers under these rules. 

NOTE 1. -- In accordance with the above rules, the term “Indian Audit and Accounts Service” should be substituted for “Railway Services, Group A” wherever they have to be applied in the Railway Audit Department.

 NOTE 2. –The term “Administrative Medical Officer of the State’’ and  “ authorised medical attendant’’ should be read for  “Chief Medical Officer of the Railway’’ and  “Railway Medical Officer” respectively, wherever they occur in this Chapter in so far as the Railway Audit Department is concerned.

Audit Instructions 

Rules applicable in respect of claims to travelling allowance -- A Government servant’s claim to travelling allowance should be regulated by the rules in force at the time journey, in respect of which it is made, was undertaken. 

1602.     (1)  For the purpose of admissibility to Travelling Allowance, entitlement of Railway servants will be based on the Grade Pay drawn for  those drawing Grade Pay upto Rs. 10,000  and pay drawn in Pay Band for those in Pay Scale of HAG and above. 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/1dated 1.12.2008).

(2) Where a railway servant is promoted or reverted or is granted an increased rate of pay with retrospective effect, no revision of claims for travelling allowance is permissible, in respect of the period intervening between the date of promotion or reversion or grant of increased rate of pay, and that on which it is notified, unless it is clear that there has been an actual change of duties. 

NOTE.-- In the case of late authorisation/drawal of increments with retrospective effect, other than those higher increments were withheld or where the increments take an officer above the stage of efficiency bar, there is no objection to the supplementary claims relating to Travelling Allowance, if any, being admitted, on the basis of the enhanced pay including the increments.

1603.   Deleted.(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 1.12.2008).

                  2.  Non-Practicing Allowance will be reckoned as Basic Pay for computing Composite Transfer Grant”. 

                                 (Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 1.12.2008)

Section II - Different kinds of travelling allowance

1604.   Different kinds of travelling allowance.-The following are the different kinds of travelling allowance:- 

(1)      Permanent or consolidated travelling allowance.

(2)      Conveyance allowance.

(3)      Mileage allowance.

(4)      Daily Allowance.

(5)      Actual cost of travelling.  

Section III - Permanent or consolidated travelling allowance

1605.   (1) A permanent monthly traveling allowance may be granted by the Ministry of  Railways to any railway servant whose duties require him to travel extensively.  Except as provided in sub-rules (3) and (5), such an allowance shall be in lieu of all other forms of travelling allowance for journey within the railway servant’s sphere of duty and may be drawn all the year round whether the railway servant is absent from his headquarters or not.  For journeys by rail on the open line, a railway servant in receipt of permanent travelling allowance shall be granted passes under the Railway Servants  (Pass) Rules, 1986. 

(2)          The General Manager of an Indian Railway may also sanction a permanent travelling allowance to a railway servant, subject to the following conditions- 

(a)  No such allowance shall be granted unless the railway servant has to be absent from his headquarters on duty for more than 20 days in a month on the average. 

(b)  The allowance must be so fixed as not to be a source of profit and shall be   so calculated as to be equivalent ultimately to the travelling allowance admissible under the rules if no permanent travelling allowance were granted. 

(c)  Adequate arrangements shall be made by the Head of the Department or the Immediate superior of the person drawing the allowance to see that the necessary amount of touring is performed. 

(3) A permanent travelling allowance shall not be drawn during leave, temporary transfer, or joining time or, unless otherwise expressly provided in the rules in this chapter, during any period for which travelling allowance of any other kind is drawn. 

(4) When a railway servant holds either substantively or in an officiating capacity, two or more posts to each of which such permanent travelling allowance is attached, he may be granted such permanent travelling allowance, not exceeding the total of all the allowances, as the competent authority may consider to be necessary in order to cover the travelling expenses which he has to incur.  

Railway Ministry’s decision 

(1) No deduction shall be made from the amount of consolidated travelling allowance for the days of casual leave an employee avails of in a month. However, the possible spell of casual leave an employee is likely to avail of in a month shall be taken into account while fixing the quantum of consolidated travelling allowance. 

(2) In cases, where the staff go on tour on the basis of a roster, the amount of C.T.A., in such cases should be fixed on the basis of the number of days an employee is likely   to be out of headquarters on tour as per the roster. 

(3) When a railway servant in receipt of permanent travelling allowance travels on duty by Road, Steamer or Air with proper sanction beyond his sphere of duty, he may draw appropriate Travelling allowance for the entire journey, including such part of it as within his sphere of duty and may draw in addition permanent travelling allowance for any day of his absence for which he does not draw travelling allowance.  This rule does not apply to a railway servant who travels beyond his sphere of duty in the course of a journey from one place within that sphere to another such place, or to a railway servant who makes, by road alone, a journey not exceeding 32 kms.  

Section IV – Conveyance allowance

1606.     Conveyance allowance. --(1) A competent authority may grant on such conditions as it thinks fit to impose, a monthly conveyance allowance to any railway servant who is required to travel extensively at or within a short distance from his headquarters under conditions which do not render him eligible for daily allowance. 

(2) Except as otherwise provided in the rules in this chapter or directed by the sanctioning authority, a conveyance allowance may be drawn all the year round, shall not be forfeited during absence from headquarters, and may be drawn in addition to any other travelling allowance admissible under the rules in this chapter, provided that a railway servant, who is in receipt of a conveyance allowance specifically granted for the upkeep of a motor car or motor cycle, shall not draw mileage or daily allowance for journey by a motor car or motor cycle except on such conditions as the sanctioning authority may prescribe.

(3) A conveyance allowance may be drawn during leave or temporary transfer, or holidays prefixed or suffixed to leave or joining time. 

(4) Motor Car/Motor Cycle/Scooter/Allowance.--A railway servant who maintains a private motor car or a motor cycle/scooter and uses it in the performance of his official duties, may, at the discretion of the General Manager of an Indian Railway, be granted a motor car or a motor cycle/scooter allowance at the scale shown below provided that the General Manager is satisfied that it is necessary in the interest of the railway administration for him to travel by motor car or motor cycle/scooter frequently on duty:-- 

                                                   

 

FIXED CONVEYANCE ALLOWANCE

Average monthly travel on official duty

For journeys by own motor car

(in Rs.per month

For journeys by other modes of conveyance

(in Rs. Per month)

 

(1)

(2)

(3)

201-300 Kms

1120

370

301-450 Kms

1680

480

451-600 Kms

2070

640

601-800 Kms

2430

750

Above 800 Kms

3000

850

        Note 1:  The rates of fixed Conveyance Allowance shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%. 

(Authority: Railway Board’s letter No. F(E)1/2008/AL-7/3 dt.3.10.08)

   NOTE 2.- In calculating the mileage travelled, only the journeys performed on duty within a radius of 8 kilometers from Headquarters shall be taken into account and journeys from residence to Office or vice-versa shall not be considered as journeys on duty. 

NOTE 3.- The average monthly mileage shall be  checked and certified by the Accounts Officers before the allowance is sanctioned. 

The conditions for the grant of this allowance shall be as follows:- 

(i)        The conveyance   allowance at the   rates prescribed in column 2 of the above table shall not be admissible to officers whose pay in the revised scale is less than Rs.2800/- p.m. There shall be no pay limit for the grant of allowance at the rates specified in column 3 of the above Table. 

(ii)       The conveyance allowance will be determined for specific posts on the basis of “controlled traveling (see (iii) below) by the sanctioning authority and the officers appointed to these posts will draw the same unless the mode of conveyance is different subject to the satisfying the prescribed conditions.  Where there are a number of posts in the same category, the post(s) for which the allowance is intended should be clearly identified in the sanction and the rate for each such post should be clearly stated. 

(iii)        The log books should be scrutinized by the sanctioning authority for determining the average mileage per month justified for official work for the post and the rate of conveyance allowance should be fixed on that basis.  The conveyance allowance so fixed should be reviewed every two years.  Accordingly the sanctions for grant of conveyance allowance should be issued for periods of two years at a time.

(iv)       For initial fixation of conveyance allowance, a Railway servant claiming allowance should be required to maintain a log book of journey on duty qualifying for the grant of conveyance allowance for a minimum period of 3 months.  The controlling officer shall scrutinize the log book as frequently as possible during this period.  The book shall contain: -

(a)  The distance travelled daily on official duty.

(b) Place visited with distance covered and purpose of such visit.

(c) Mode of conveyance maintained/used. 

Once the amount of conveyance allowance is fixed and sanctioned, it will not be necessary for an officer to maintain the log book for the purpose of drawing the allowance from month to month unless the controlling officer specifically desires it to be maintained.  The allowance may be drawn for the currency of the sanction so long as the controlling officer is satisfied that there has been no change in the nature of the duties of the Railway servant or the extent of his touring to justify the withdrawal of or a reduction in the rate of allowance.   A certificate to this effect should be endorsed by the controlling officer in the pay bills of the Railway servant concerned for the months of January, April, July and October in each year.  He will also countersign the pay bills for these months.  The review to be conducted at the end of two years should be made in accordance with the procedure laid down for the initial grant of an allowance.  

(v)         In the case of Gazetted Officers, on change or incumbency of a post to which conveyance allowance is attached, an intimation should be sent by the Controlling Officer to the Accounts Officer to the effect that the new incumbent possess a conveyance (with particulars thereof) or does not possess a conveyance, as the case may be, to enable the Accounts Officer to authorize conveyance allowance at the appropriate rate to the new incumbent. 

(vi)       If a Railway servant travels by road in his own conveyance beyond a radius of 8 kms. either in combination with the rail steamer/air journey or otherwise, he may at his option exchange his conveyance allowance at the rate of 1/30th for each day for any traveling allowance i.e. daily allowance and/or mileage allowance admissible to him under the rules. 

(vii)      A Railway servant in receipt of conveyance allowance should not normally use staff car for journeys within his local jurisdiction.  If, however, he is permitted by a competent authority to use a staff car for journeys within his jurisdiction, recoveries should be made from the officer at the rates laid down under the Staff Car Rules.  If the journey is beyond the radius of 8 kms. of the headquarters, the officer will be allowed daily allowance and or mileage allowance admissible under the rules subject to the following deductions being made therefrom- 

(a)  Full charge for the use of staff Car calculated under Staff Car rules. 

(b)  Deduction at 1/30th of the monthly rate of his conveyance allowance 

(viii)      If the motor cycle or motor car/scooter is out of order or is not used for any other reason for more than 15 days at a time, no allowance shall be admitted for the period in question. 

(ix)       These orders do not apply to railway doctors for whom separate orders have been issued by the Railway Board for grant of conveyance allowance.  

Railway Ministry’s decision 

Bicycle allowance.--(a) A General Manager may grant cycle allowance at Rs.60 per month to railway servants who are required to travel extensive at or within a radius of 8 kms. from headquarters, provided that a cycle is maintained for the purpose by the staff and utilized in the performance of official duties. 

(Authority: Railway Board’s letter No. F(E)I/2008/AL-7/2 dt. 18.09.2008)

(b) The Bicycle allowance shall be sanctioned by the competent authority for a period not exceeding two years at a time and its continuance shall be reviewed sufficiently in advance of the expiry of such period.  The sanctioning authority may, for this purpose specify wherever necessary the local jurisdiction of a railway servant at the time of sanctioning the allowance.  They should also make a review of the posts under their control and decide the post for which the cycle allowance should be sanctioned.  The allowance should thereafter be sanctioned with reference to the posts and not the individual incumbent thereof. 

The allowance will not be admissible during joining time, leave, temporary transfer and during  holidays prefixed/suffixed to leave and joining time. 

1606. (A).  Actual cost of traveling. –Except as expressly PROVIDED IN THE RULES IN THIS Chapter, no railway servant shall be entitled to be provided with a means of conveyance at the expense of railway revenues or to draw as traveling allowance the actual cost or the part of actual cost of traveling. 

1606. (B). Any proposal for the grant of a conveyance allowance or of conveyance hire otherwise than in accordance with these rules shall require the previous sanction of the Railway Board. 

1606. (C).  (1) Railway servants employed on lines under construction whose duties require them to travel extensively shall ordinarily be granted a monthly consolidated travelling allowance at such rate and at such conditions as the Ministry of Railways may prescribe in each case. 

(2) Where, however, the conditions prescribed in Rule 1605(2) are satisfied, a General Manager may sanction the consolidated travelling allowance. 

(3) For the use of push trolley, or motor trolley, certain deductions will be made from such consolidated travelling allowance as may be prescribed by the Ministry of Railways. 

NOTE.-A ‘day’ should be taken of 10 working hours, and half of it as ‘half day’. 

(4) Such Railway servants as are not granted consolidated travelling allowance under this rule shall draw ordinary traveling allowance. 

(5) For journey on duty by rail or open line, such railway servants who are receipt of monthly consolidated travelling allowance shall, in addition, be granted pass/es under this rule. 

Section V - Mileage allowance

             1607. (1)  Mileage allowance shall be admissible only for journeys by road. 

(2) Mileage allowance shall be calculated by the shortest of two or more practicable routes, or by the cheapest of such routes as may be equally short; provided that the Head of Department or Divisional Railway Manager may, for special reasons which should be recorded, permit mileage allowance to be calculated by a route other than the shortest or cheapest if the journey is actually performed by such route. 

(3) If a railway servant travels by a route which is not the shortest but cheaper than the shortest, his mileage allowance shall be calculated on the route actually used. 

Note.-(1)  The short route is that by which the traveller can most speedily reach destination by the ordinary modes of travelling.  In case of doubt, the Head of Department may decide which shall be regarded as the shortest of two or more routes. 

(2) In calculating mileage allowance for journeys by road, fraction of the kilometer should be omitted from the total of a bill for any one journey but not from the various items which make up the bill. 

(4) A railway servant is required to travel by the class of accommodation for which traveling allowance is admissible to him.  If a railway servant travels in a lower class of accommodation, he shall be entitled to the fare of the class of accommodation actually used.  In cases, however, in which the Controlling Officer is satisfied that there were sufficient reasons for the railway servant to have travelled by the lower class, he may allow the full mileage allowance admissible for the higher class. 

(5) The entitlements for journeys by road, on tour, are as follows:- 

Grade Pay

(1)

Entitlement

(2)

(i) Officers drawing grade pay of Rs.10,000 and those in pay scale of HAG and above.

Actual fare by any type of public bus including air-conditioned bus

OR

At prescribed rates of AC taxi when the journey is actually performed by AC Taxi

OR

At prescribed rates for Ordinary Taxi when the journey is actually performed by Ordinary Taxi/Own Car

OR

At prescribed rates for auto rickshaw for journeys by auto-rickshaw, own scooter, motor cycle, moped etc.

(ii) Officers drawing grade pay of Rs.5400, Rs.6600, Rs.7600, Rs.8700 and Rs.8900.

Same as at (i) above with the exception that journeys by AC taxi will not be permissible

(iii) Officers drawing grade pay of Rs.4200, Rs.4600 and Rs.4800.

Same as at (ii) above.

(iv) Officers drawing grade pay of Rs.2400 and above but less than Rs.4200.

Actual fare by any type of public bus other than air-conditioned bus.

OR

At prescribed rates for auto-rickshaw for journeys by auto-rickshaw/own scooter/motorcycle/moped etc.

(v) Officers drawing grade pay below Rs.2400.

Actual fare by ordinary public bus only

OR

At prescribed rates for auto-rickshaw/ own scooter/ motorcycle / moped etc.

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ). 

Mileage Allowance for road journeys shall be regulated at the following rates in places where no specific rates have been prescribed either by the Director or Transport of the concerned State or of the neighbouring States: 

 

         (i)  For journeys performed in own car/taxi............................Rs.16 per Km. 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ). 

         (ii)        For journeys performed by autorickshaw..........................Rs.8 per Km.

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ). 

(iii)

For journeys performed by auto-rickshaw/taxis under the prepaid charges system managed by local Police/Airport Authority/State Transport Authority in Metropolitan Cities. Reimbursement of fare as determined by the Government agencies 

(Authority: Board’s letter No. F(E)I/2004/AL-28/6 dated23.7.2004)

NOTE-1 :    Employees in receipt of Grade Pay less than Rs.4200/- are not entitled to travel by taxi or taking a single seat in a taxi.  If they travel by taxi/own car, for whatever reason, they will be reimbursed only the actual charge limited to the rates prescribed by the Dte. of Transport for autorickshaw. 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ). 

 

NOTE-2:     Journeys performed by autorickshaw/tonga/cycle-rickshaw/man-driven rickshaw may be equated to those performed by scooter/motor cycle and road mileage may be allowed accordingly, For journeys on bicycle/foot, the road mileage will be at the rate of Rs.1.20 per kilometer. 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ). 

NOTE-3:     As actual bus fare is admissible under these orders, there will be no increase in the above rates of road mileage in the case of journeys performed in hill tracks. 

(Authority:  Railway Board’s letter No.F(E)I/98/AL-28/9 dated 24.4.1998 &12.3.99) 

Note-4:  The rate for Mileage allowance for road journey by taxi/own car/auto rickshaw/own scooter/tonga/cycle rickshaw/man-driven rickshaw/ bicycle/foot shall automatically increase by 25% whenever Dearness allowance payable on the revised pay structure goes up by 50%.” 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).

1608. The point in any station at which journey is held to commence or end is the railway station, provided that a journey on transfer shall be held to begin and end at the actual residence of the railway servant concerned.

Government of India’s decisions 

(1) A Railway servant who resides away from his headquarters, will, on transfer, be eligible for transportation charges for personal effects at prescribed rates from his residence to the nearest Railway Station at the old headquarters and from the Railway Station to the actual residence at the new headquarters. 

(Authority:- Railway Board's letter NoF(E)I/98-AL-28/10(A)dated 1.5.98)

(2) In admitting Travelling Allowance claims, the mileage between the two stations as indicated in the ‘Railways Fare & Time Tables’ should be adopted. 

(3) In cases of  claims where the distance between the places shown in the Fare & Time Table is exactly 8kms., although the actual distance as shown in the ‘Working Time Table’ between the same places exceeds 8 kms., the Travelling Allowance claimed should be passed with reference to the actual distance shown in the Working Time Table.  

(4) In the case of employees proceeding on tour, road mileage at the prescribed rates will b e admissible from duty point/residence at Headquarters to railway station/airport/bus stand and vice-versa depending upon the points between which journey is performed and between the Railway Station/Airport/Bus-stand and the duty point at the outstation. 

(5) Road Mileage Allowance in terms of Govt. of India’s Decision No. (4) above will be admissible only if the amount is actually spent by the Railway servant while performing journey on duty.  Railway servants who are given Free Residential Card Passes/monthly Season tickets/Railway Passes   to perform the journey from their residence to their headquarters station, will not be entitled to any Road Mileage Allowance when they perform a journey on duty on the Free Residential Card Pass/Monthly Season Ticket/Railway Pass etc.  They will, however, be eligible for the Daily Allowance as admissible under the Rules. 

(Authority:- Railway Board's letter No. F(E)I/92/AL-28/4 dated 18.2.93)

(6) For determining the ‘duty point’ the following provisions may be observed: - 

(i)   Duty point at the headquarters will mean the place or office where a railway servant remains on duty i.e. the place/office of employment at the headquarters.

(ii)   At outstations the ‘duty point’ shall be taken to be the place/office visited by the railway servant on duty.  Where there are two or more such points at an outstation, the following shall be taken as the ‘duty point’: -

(a)  If the railway servant reaches that station by rail, sea or air, the point which is farthest from the Railway Station, harbour or jetty or the airport as the case may be, and

(b)  If he reaches that station by the road, the point which is farthest from the point where the journey to that station commenced. 

(iii) The General Manager may fix  ‘duty point’ at the Zonal Headquarters office in consultation with the FA&CAO and if necessary they may also consult the Accountant General, headquartered at the Zonal Headquarters of the Railway.  The ‘duty point’ may also be fixed for the Divisional Headquarters and other offices by the General Manager in accordance with the above guidelines.

(iv) Road-mileage will be admissible only when the Government vehicle is not provided when a railway servant is proceeding on tour/duty. 

Section VI - Daily allowance

1609. Definition.--A daily allowance is a uniform allowance for each day of absence from headquarter, which is intended to cover ordinary daily charges incurred by the Railway servant in consequence of such absence. 

1610. Unless in any case it be otherwise expressly provided in these rules, a daily allowance may be drawn while on tour by every railway servant whose duties require that he should travel, and may not be drawn except while on tour. 

1611. Rates of daily allowance.--Daily Allowance is admissible for journeys on tour at the following rates, when a Railway servant stays in Government/Public Sector Guest Houses or makes his own arrangements. 

Grade Pay

Daily Allowance    (per day)

Officers drawing grade pay of Rs.10,000/- and those in pay scales of HAG and above

Rs.520

 Officers drawing grade pay of Rs.7600 to Rs.8900/-

Rs.460

 Officers drawing grade pay of Rs.5400 to Rs.6600/-

 Rs.400

 Officers drawing grade pay of Rs.4200 to 4800/-

  Rs.340 

 Officers drawing grade pay of below Rs.4200/-

 Rs.210

 Note: The rates of Daily Allowance shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%. 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14  dated  1.12.2008)

1612.  Rule 1612 &  Notes 1,2 & 3 Deleted  (Authority:  Railway Board’s letter No. E(P&A)II-2008/HRA-10 dated 12.9.2008 and F(E)I/2008/AL-28/14 dated  1.12.2008)

NOTE - (4) On day(s) when the Railway servant on tour is provided with free board and lodging, he will draw  ¼  D.A. for that (those) day(s).  If he is provided with only free board, he will draw ½ D.A. for that (those) day(s).  If he is provided with only free lodging, he will draw ¾ D.A for that (those) day(s).  The reduction has to be effected from the D.A. relatable to halt at an outstation. 

Provided that when a Railway servant on tour is provided accommodation in Railway Rest House or Railway Retiring Room, no deduction may be made from the quantum of Daily allowance admissible to him for halt at the outstation. 

(Authority:- Railway Board's letter No. F(E)I/89/AL-28/10 dated 20.7.90)

1613.  Deleted  (Authority:  Railway Board’s letter No. E(P&A)II-2008/HRA-10 dated 12.9.2008 and F(E)I/2008/AL-28/14 dated  1.12.2008)

1614.  (1) Daily allowance may be drawn by a railway servant who is not in receipt of a permanent travelling allowance on any day on which he proceeds on tour beyond a radius of 8 kms. from his headquarter or returns to his headquarter from a similar distance. 

(2) Daily allowance as in sub-rule (1) would be admissible even if the place of temporary duty falls in the same municipality as (or in a municipality contingious to) that in which the railway servant’s Headquarter is situated and the term ‘radius of 8 kms.’ should be interpreted as meaning a distance of 8 kms. by  the shortest practicable route by which a traveller can reach his destination by the ordinary modes of travelling. 

(3) The headquarters of a railway servant belonging to the category of gangmen, keymen and mates, for the purpose of Daily Allowance should be the hut or the place where the tool box is kept. 

Government of India’s decision 

A person, who uses a cycle supplied at the expense of Government for taking dak to offices situated beyond the radius of 8 kms. from his headquarter, may draw daily allowance of his grade, if the journey involves an absence of at least one night from his headquarter, but he may not exchange it for mileage allowance. 

These orders applies in the case of all the messengerial staff, irrespective of whether in the course of their normal duties, they are allowed to use of departmental cycle or Government jeeps/cars, or any other Government conveyance. 

1615. Full daily allowance will be granted for each completed day of absence from the headquarters reckoned from mid-night-to mid-night i.e. for each calendar day for the day of departure from his headquarter or return to his headquarter or when the journey commences and ends on the same calendar day, the railway servant shall be granted under-mentioned proportion of the daily allowance:- 

(i)         If absence from headquarter does not exceed 6 consecutive hours...........… 30%  of the daily allowance. 

(ii)        If absence from the headquarter does not exceed 12 consecutive hours.….…….70% of the daily allowance. 

(iii)       If absence from the headquarter exceeds 12 consecutive hours...............full daily allowance.  

If the period of absence from the headquarter falls on two calendar days, it shall be reckoned as two days, even when the absence does not exceed 24 hours, and the daily allowance for each day shall be granted separately in terms of the above. 

NOTE. --Each spell of absence from Headquarters shall constitute a complete journey and daily allowance allowed separately in respect of it.  The total daily allowance allowed for journey performed on any calendar day shall, however, be subject to a maximum of the full daily allowance admissible for each completed day of absence from mid-night to midnight. 

1616.  Deleted.(Authority:  Railway Board’s letter No. E(P&A)II-2008/HRA-10 dated 12.9.2008 and F(E)I/2008/AL-28/14 dated  1.12.2008)

1617. (1) Daily allowance may be drawn during a halt on tour including holidays and Sundays occurring during the tour period, provided a railway servant is actually and not merely constructively in camp. 

(2) A railway servant who takes casual leave/restricted holiday on tour is not entitled to draw daily allowance for the period of such leave.  A railway servant who takes casual leave for half a day while on tour may draw only half of the normal daily allowance of that day. 

1618. Daily allowance admissible at a place outside railway servant’s headquarters while on tour where board or lodging are not provided shall be as follows:- 

(a) First 180 days                             fully daily allowance 

(b) Beyond 180 days                         Nil 

NOTE.--(1)  In cases where prolonged stay is envisaged beyond 180 days, appropriate course would be to issue necessary transfer orders. 

(2) For the purpose of grant of daily allowance, halt at an outstation shall be treated as continuous one for the entire period of stay irrespective of any absence from the place of halt for any number of days/nights. 

Section VII - Travelling allowance for journeys on tour

1619.  Except where otherwise expressly provided in these rules, a Railway servant not in receipt of permanent traveling allowance, draws traveling allowance for journeys on tour in the shape of daily allowance. 

1620. The period of absence from Headquarters begins when a railway servant leaves his Headquarter station and ends when he actually returns to the place in which his Headquarters are situated whether he halts there or not.  When a train arrives less than 15 minutes late, the time recorded in the Railway Time-table shall be taken as the time of arrival of the train for the purpose of this rule. 

Railway Board’s Decision 

The time spent by journeys by road from Headquarters Office to the station/air-port when a railway servant actually leaves his Headquarters shall not be included. 

1621. The Headquarters of General Managers and Heads of Departments directly under the Ministry of Railways shall be at such place as the Ministry of Railways may prescribe.  The Headquarters of other Railway servants shall be prescribed by the General Managers or the Heads of Department concerned. 

1622. Leaving jurisdiction.-(1) No railway servant is entitled to pay and allowance for any time beyond the limits of his charge without the proper authority. 

(2) A Controlling Officer may allow any railway servant subordinate to him to proceed on duty to any station within the limits of the Railway although such station may be beyond the limits of his charge and to draw traveling allowance under rules. 

1623. The Head of Departments may define the limits of the sphere of duty of a railway servant. 

1624. The railway servant shall be deemed to be on tour when absent on duty from his Headquarters either within, or with the sanction of the Controlling Officer, beyond his sphere of duty.  For the purpose of this Section, journey to a hill station is not a journey on tour. 

Government of India’s decision 

The following terms regarding traveling allowance, daily allowance and lodging may be granted to the railway servant who may be deputed to accompany the visiting foreign delegation/VIPs as Liasion Officer, etc:- 

(a)  For journeys by rail, the accompanying railway servant will, as far as possible, be issued a duty pass of the class to which he is normally entitled under the rules. He may also be allowed to travel by air-conditioned accommodation alongwith the members of the delegation, if considered absolutely necessary, with prior sanction of the Railway Ministry. 

(b)  For journeys by road and by air, the accompanying railway servant may wherever necessary travel by road and/or by with members of the delegation/VIPs. 

(c)  Allowances for incidental expenses on journeys/daily allowance for journey time--No daily allowance for the days of travel would be admissible to the accompanying railway servant.  His expenses on food in transit and other essential incidental expenses e.g. porter charges, will, however, be met from Government funds as for members of the delegation/VIPs. 

(d). Board and lodging arrangements at outstations and daily allowance for halts--The accompanying railway servant should, wherever possible, make his own arrangements for board and lodging at an outstation, in which case he may draw the daily allowance, admissible to him under the normal Rules.  Where, however, it is considered absolutely necessary that he should stay in the same Hotel as the members  of the delegation/VIPs, accommodation appropriate to his status may be arranged for him in that Hotel.  In such cases, the accompanying railway servant would be entitled to daily allowance at ¼th of the normally applicable rate if both board and lodging have been provided at Government expense in that Hotel, and at one half of such rate, it only either board or lodging has been provided to him at Government expense. 

(e)  Board and lodging arrangements, and daily allowance for period of stay of the delegation/VIPs at the headquarters of the railway servant--Railway servants, attached to visiting foreign delegations/VIPs will not be permitted to partake of board and/or lodging arrangements made for the delegation at the headquarters of the railway servant nor will any daily allowance be admissible to them at that place. 

The above terms are applicable only to such of the accompanying railway servants in respect of whom Railway Board certify that for sufficient reasons it was necessary for them to accompany the delegation/VIPs. 

1625.  A Head of Department may decide when a doubt arises whether a particular absence, is absence on duty for the purpose of Rule 1624. (Authority:- Railway Board's letter No. F(E)I/2008/AL-28/14dated 01.12.2008)

NOTE.--(1) The General Manager may grant traveling allowance for the period of journeys as well as halts to a railway servant attending a Camp of exercise of the Indian Territorial Force if, during the period, he performs substantial amount of his railway duties in addition to the military duties. 

(2) Travelling allowance under the Rules in this Section may be allowed to a member of the relieving staff including staff utilized for relieving purposes when sent out of his headquarter to relieve a railway servant who has proceeded on casual or unrecorded leave.  The rate of daily allowance will, however, be based on the Grade Pay admissible to the staff in their own grade and not on their officiating pay. 

1626. A competent authority may impose such restrictions as it may think fit upon the frequency and duration of journeys to be made on tour by railway servant or class of railway servants. 

1627.  Railway servants performing duties directly connected with the charge of moving trains are not entitled to traveling allowance under the Rules in this Section but to running allowance under the Rules laid down in Chapter XV. 

1628. If an authority not lower than a General Manager declares that the pay of a particular railway servant (or class of railway servants) has been so fixed as to compensate for the cost of all journeys within his sphere of duty, such a railway servant shall draw no traveling allowance for such journeys, though he may be granted a free pass for a journey by rail or Railway steamer or mileage allowance for journey by non-Railway steamer.  When traveling on duty, with proper sanction, beyond his sphere of duty, he may draw traveling allowance under the ordinary rules for the entire journey including such part of it as is within his sphere of duty. 

1629. When a railway servant not in receipt of a permanent or consolidated traveling allowance makes a journey on tour by an open line of a railway, he shall be entitled to- 

(a)    a free pass under the pass rules; and 

(b)    a daily allowance 

1630. (1) When a railway servant makes a journey by road on tour, he is entitled to the following traveling allowances:- 

(a)   Road mileage.  --- as prescribed in sub rule (5) of Rule 1607. 

(b)   Daily allowance.  --- as prescribed in Rule 1615. 

(c)  Toll tax.  --- as prescribed in Rule 1640. 

NOTE.--(1) When two or more railway servants travel in a conveyance belonging to one of them, the owner may draw traveling allowance as if he traveled alone and the other railway servant or servants may draw daily allowance at the appropriate rates applicable to them. 

(2) Where free transport is provided, only daily allowance will be admissible as if the journey is by railway. 

(3) The road mileage allowance admissible for journey performed by sharing the hire charges or by taking a single seat in a taxi, scooter etc. will be the actual share of the hire charges limited to the amount calculated at half of the rates admissible for taxi/auto rickshaw in terms of Rule 1607. 

(2) When a railway servant performs a journey by road between stations connected by rail, he may be granted traveling allowance as in sub-rule (1) above, if the Head of Department in the case of gazetted railway servant and Divisional Railway Manager in the case of non-gazetted railway servant is satisfied that the journey by road was necessary in the interest of railway service, such as saving of public time or inspection of work enroute etc. 

(3) Divisional Railway Managers may permit Gazetted Officers working under them to undertake journeys by road between stations connected by rail in the following types of cases- 

(i)      Journeys for surprise inspection of level crossing gates; 

(ii)     Journeys in connection with accidents and breaches;  

(iii)    Journeys for surprise checks at stations in the nature of raids by road against   ticketless     travel etc; 

(iv)    Surprise checks of station and staff with the safety aspect in view; and  

(v)     making arrangements concerning ticket checking by special squad. 

(4)  If the performance of journey by road is not in the interest of railway service, the railway servant concerned may be granted only such daily allowance as would have been admissible, had the journey been performed by rail. 

1631. Conveyance hire at outstation.--Ministry of Railways may, by general or special orders, permit any railway servant or class of railway servants to draw the actual cost of hiring a conveyance on a journey for which no traveling allowance is admissible under these rules. 

NOTE.--(1) Non-gazetted railway servants on tour may be granted in addition to any other traveling allowance that may be admissible, reimbursement of bonafide charges on account of conveyance hire incurred by them for the discharge of their duties subject to the following conditions :-  

(i)   that the concession is limited to journeys performed in visiting offices at a considerable distance from each other or from the railway  station or in attending Court as a witness on behalf of the Government. 

(ii)  that the amount does not exceed the charges which would be payable for the ordinary means of  conveyance available in the locality and suitable to the position of the railway servant concerned; and 

(iii)  that no mileage allowance is drawn for the journey for which the conveyance is engaged. 

(2) Individual cases where Gazetted railway servants are required to undertake multiple journeys at the tour stations or if they have to carry heavy records, may be considered on merits for reimbursement of bonafide conveyance charges subject to the following conditions:- 

(i)   that this concession is limited to journeys performed for visiting offices at a considerable distance from each other or from the railway station or in attending Court as a witness or briefing the Government advocate on behalf of the Government; 

(ii)  that the amount does not exceed charges which could be payable for the ordinary means of conveyance available in the locality and suitable to the position of the railway servant concerned.  This power may be exercised  by the Head of the Office concerned. 

1632.  Road mileage at higher rates.--Railway Board, may, for special reasons to be recorded, allow to a particular railway servant or class of railway servants, mileage allowance at a rate higher than that prescribed in Rule1630. 

1633.  Journeys by sea or river steamers.--When a railway servant travels by sea/river steamers while on tour, he shall entitled to draw the actual fare (without diet charges) for journey by sea/river steamer (unless free passes are issued) and in addition, draw daily allowance for the entire absence from Headquarters starting with departure from Headquarters and ending with arrival at Headquarters, to cover both on-the-way expenses as will as expenses for halts at outstation. 

1634. The entitlement for journeys by Sea or by River Steamer, on tour, is as follows: 

Grade Pay

(1)

Entitlement

(2)

Officers drawing grade pay of Rs.5400/- and above and those in pay scales of HAG and above

Highest Class

Officers drawing grade pay of Rs.4200, Rs.4600 and Rs.4800

If there be two classes only on the steamer, the lower class

Officers drawing grade pay of Rs.2400 and Rs.2800

If there be two classes only on the steamer, the lower class

 If there be three classes, the middle or the second class

 If there be four classes, the third class

Officers drawing grade pay less than Rs.2400/-

The lowest class

        Accommodation entitlements for travel between the mainland and the A&N Group of Islands and Lakshadweep Group of Islands by ships operated by the Shipping Corporation of India Limited will be as follows: 

Grade Pay

(1)

Entitlement

(2)

Officers drawing grade pay of Rs.5400 and above and those in pay scales of HAG and above

Deluxe Class

Officers drawing grade pay of Rs.4200, Rs.4600 and Rs.4800

 First/ ‘A’ Cabin Class

 Officers drawing grade pay of Rs.2400 and Rs.2800

 Second/ ‘B’ Cabin Class

 Officers drawing grade pay less than Rs.2400

Bunk Class

 (Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008) 

1635.  Journeys by rail combined with journeys by road/sea/river steamer.--If a railway servant combines with a rail journey, a journey by road/steamer, he may draw the actual fare (without diet charges) in addition for the entire period of absence daily allowance would be admissible. 

1636.  Journeys by air. --(1) A railway servant entitled/authorized to travel by air on tour will draw the actual fare for journeys by air and in addition, draw daily allowance for the entire absence from the Headquarters starting with departure from Headquarters and ending with arrival at Headquarters, to cover both on-the-way expenses as well as expenses for halts at outstation. 

(2) Members of the Railway Board, General Managers and Officers of equivalent rank, may travel by air on tour at their own discretion.  Officers of the rank of Executive Directors or Secretary may be permitted to travel by air with the specific sanction of the Member concerned in the Railway Board, and Heads of Departments on the Railways with the specific sanction of their General Managers,  in consultation with their FA&CAOs. 

(3) Every journey by air must, before it is undertaken, receive the sanction of the Railway Board or the General Manager of a Railway or the officer exercising the powers of a General Manager, as the case may be. 

(4) Journeys by air should be permitted only in cases of extreme urgency or where saving the public time is essential.  Each case of journey proposed to be performed by air, should be considered on its merits before it is sanctioned. 

(5) When Members of the Railway Board and the General Managers of the Railways permit officers under their direct control to travel by air, they should invariably record the reasons why they considered travel by air to be essential. 

               (6) Officers below the rank of Executive Directors or Secretary in the Railway Board's office will not be permitted to travel by air save in exceptional circumstances and with the prior sanction of the Railway Board. On Railways, General Managers may permit Junior Administrative Grade Officers to travel by air on duty in exceptional circumstances subject to the following conditions:

 

1.    These   powers   may   be   exercised   only   by   General Managers   and   not   by   CAOs,   and   are   not   to   be redelegated further. However, CAO, COFMOW/New Delhi, DCW/Patiala and MTP/Chennai may also exercise these powers with the personal concurrence of FA&CAO.

 

2.    These powers are to be exercised personally by the General   Managers with   the   personal   concurrence   of FA&CAO.  

 

3.    Air travel  will  be permitted only in  cases where the duration of the journey one-way is more than 12 hours by rail .

 

4.   Each proposal regarding Air travel would require to be justified on merits.

 

Note:  In exceptional circumstances, General Managers are required to obtain prior sanction of the Railway Board to permit a Railway servant below the rank of Junior Administrative Grade to travel by air on duty.

 

(Authority: Board's letter No. F(E)I/2007/AL-28/22 dt.07.08.07)--ACS NO.58

 

(7) Railway officers in pay scale of Rs. 67000-79000 or above may travel at their discretion in Business or Club Class by air within the country on tour.  Officers drawing Grade Pay of Rs.10,000/- may also travel by Business/Club Class with the approval of Competent Authority.  Other officers and non-officials, who are authorized to travel by air within India at Government expense, shall be entitled to travel by Economy Class only where two classes of accommodation i.e., Economy Class and Business or Club class are available on the airlines.

 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008)

(8) In the case of International travel, officers of and above the level of Secretaries to the Government of India and equivalent status shall be entitled to travel by first class, officers of the level of Additional Secretaries and Joint Secretaries and of equivalent status by Business/Club Class, and all other officers by Economy Class. 

(Authority:- Railway Board's letter No.F(E)I/98/AL-28/9 dated 24.4.98)

1637.  If a part of the journey is performed by air and part of it is performed by locomotion.--A railway servant may draw in addition to the concession admissible under Rule 1636, traveling allowance admissible under the rules for the part of the journey performed by either means of locomotion.  No traveling allowance may, however, be drawn in respect of surface transport which forms part of the air travel and is included in the fare paid for the air journey. 

1638.   A railway servant, who is not authorised to travel by air but who performs a journey by air, will draw only the traveling allowance  which he would have been entitled to if he had traveled by rail/road/steamer. 

NOTE.--If available, return tickets at reduced rates should always be purchased when the railway servant expects to perform the return journey by air within the period during which air return ticket is available. 

1639. When return tickets are purchased, the actual cost of return ticket plus daily allowance is admissible. 

1640. Toll Tax. --A railway servant who is required to proceed on duty to Nainital, Mussorie or Almorah is entitled to the Toll Tax charged by the Municipalities of those stations in addition to the traveling allowance ordinarily admissible to him under the rules subject to the condition that the State Government concerned reimburse the toll tax to its employees on tour/transfer. 

Section VIII - Journeys at or near headquarters

1641. (1) when a Railway servant, gazetted or non-gazetted, in Grade Pay Rs. 4600 (PB-2) & above and drawing pay not less than Rs. 18050 in the Pay Band (excluding Grade Pay) under Railway Services (Revised Pay) Rules, 2008, undertakes a journey on duty at or within a radius of 8 kilometres from his headquarters, he may be permitted to claim reimbursement of taxi hire/conveyance charges as follows:-

 (Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/42dated 19.08.2010)             

(i)   If a taxi is engaged/own car is used, the rate prescribed by the Director of Transport for taxi; 

(ii)  If an auto-rickshaw is engaged/one’s own motor cycle or own scooter is used the rates prescribed by the Director of Transport for auto-rickshaw.

           (2)  Railway servants not entitled to engage a taxi in terms of Rule 1641 (1) may be permitted to claim conveyance hire as follows:- 

                          (Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/42dated 19.08.2010)             

When an auto-rickshaw is engaged or own motor car/motor cycle/scooter is used, the rate prescribed by the Director of Transport for auto-rickshaw. 

(3)  The conveyance charges admissible for journeys performed by sharing the hire charge or by taking a single seat in a taxi/auto-rickshaw, will be the actual of hire charges limited to the amount calculated at half of the rates prescribed by the Director of Transport for taxi/auto-rickshaw. 

(4)  The total amount of taxi hire/(reimbursement of) conveyance charges drawn for journeys on a particular day, shall not exceed the rate of Daily Allowance applicable to the Railway servant for ordinary locality. 

(5)  The conveyance allowance/taxi hire shall not be granted in respect of journeys performed on a day on which a railway servant draws daily allowance unless the journeys are unconnected with journeys on tour. 

(6) Taxi hire shall not be allowed to a railway servant in receipt of permanent traveling allowance or conveyance allowance of any kind.

(7)   Deleted.(Authority:- Railway Board's letter No.F(E)I/99/AL-7/1 dated 26.3.99)

(8)  Taxi hire shall not, in any circumstances, be allowed for journeys from residence to office or vice versa. 

(9)  A statement of taxi hire conveyance charges actually incurred shall be submitted by the Railway servant at the end of each month for sanction (and counter-signature) of the Head of his Department or office. 

(10) The Rules do not apply to Railway doctors who draw conveyance allowance under different orders issued by the Railway Board. 

Section IX - Transfer travelling allowance

1642. (1) Travelling allowance shall not be drawn under the following rules by railway servant on transfer from one station to another unless he is transferred in public interest and is entitled to pay during the period occupied by the journey.  A transfer at his own request shall not be treated as a transfer in public interest unless the authority sanctioning the transfer for special reasons, which should be recorded, otherwise directs. 

(2) When a railway servant is transferred otherwise than in public interest, a copy of the order of transfer shall be sent to the Accounts Officer who will be his disbursing Officer after such transfer with an endorsement stating the reasons for the transfer.  In the absence of such endorsement, the Accounts Officer shall assume that the transfer is in public interest. 

NOTE. -In the case of non-gazetted railway servant, a certificate from the Head of the office may be accepted in lieu of the orders prescribed in this sub-rule. 

(3) The railway servants in transit from one post to another, ranks in the grade or class in which his tenure of the lower of the two posts would place him. 

NOTE. --In partial relaxation of the above rule, when a subordinate railway servant travels to another station  to officiate in a post in the superior or lower gazetted service or on reversion after officiating in such a post, he may, at the discretion of the General Manager, be granted transfer passes (for himself as well as for his family, dependant relatives if traveling with him and kit) of the class admissible in the higher post. 

(4)  A railway servant shall not be entitled to any traveling allowance if no change of residence is involved on his transfer. 

Railway Board’s decision 

(1) Government servant appointed to posts under the administrative control of the Ministry of Railways on the results of a competitive examination which is open to both Government servants and others may be granted joining time and joining time pay as under: 

(a)     Joining time should ordinarily be permitted for all Government servants serving under the Central Government and for State Government servants who hold permanent posts in a substantive capacity;

(b)     no joining time pay should be granted except- 

(i)         When the Government servant holds a permanent post under Government (including State Government) in a substantive capacity; or

(ii)        In the case of appointments through the Ministry of Home Affairs to the Ministerial Establishment of the Government of India Secretariat and attached or subordinate offices, when a candidate originally nominated to a vacancy likely to become permanent is nominated to another such vacancy owing to cessation of the former. 

(2) Travelling allowance as on transfer under Railway rules should also be granted in cases were joining time pay is granted under Clause (b) of Decision No. 1 above. 

(3) These orders shall apply also to a Government servant selected after an interview for an appointment to a post under Central Government. 

(4) Central (including Railways)/State Government employees declared quasi permanent/provisionally permanent shall also be eligible to the concessions mentioned in the above decision.  Government servants declared provisionally permanent/quasi permanent retrospectively but not w.e.f. a date prior to 7th April, 1955 will also be  eligible to these concessions. 

1643.  The entitlements of a Railway servant for the journeys on transfer are as under: - 

(A) ENTITLEMENTS FOR THE JOURNEYS BY VARIOUS MODES OF TRANSPORT 

(1) Journeys by Air:-  

A Railway Officer holding a post in pay scale of Rs.67000-79000 and above may travel by air, at his discretion, to join the new HQs., on transfer.  Officers in the grade pay of Rs 10,000/- may also be permitted to travel by air with the approval of Competent Authority, subject to exigency and where joining at transfer station has to be effected with immediate effect.    The air fare will, however, be admissible for self only. No family member of any Railway servant is entitled to travel by air on transfer.

(Authority:Railway Board’s letter No.F(E)I/2008/AL-28/15dated 01.12.2008)

(2) Journeys by Rail--Free passes, as admissible under Schedule –I of Railway servants (Pass) Rules, 1986 may be issued to a railway servant and his family members. 

(3)  Journeys by Road--A Railway servant is not entitled to travel by road, between stations connected by rail.  However, between the stations not connected by rail a Railway servant and his family members may travel by road.  The entitlements for journeys by road will be same as admissible  for the journeys on tour as  indicated in sub-rule (5) of Rule 1607 under “Section –V – Mileage Allowance”, of this Code.  The actual admissible Road Mileage Allowance is indicated in Rule 1644. 

(B) TRANSPORTATION OF HOUSE-HOLD EFFECTS 

(1) Kit Passes-- 

Railway servants may be issued Kit Passes for transportation of personal effects, between places connected by rail. 

(2) Charges for transportation of personal effects between places connected by rail on transfer/retirement:

(i)   If the transportation of personal effects is made by rail, the rates as under will be admissible for transporting personal effects from place of residence to the Railway Station at the Old headquarters and from Railway Station to the place of residence, at the new headquarters:

Grade Pay

Rate per km for transport by road (Rs.per.km)

  X & Y class cities*

Z class  cities*

Officers drawing grade pay of Rs.4200 and above and those in pay scale HAG and above

30.00

(Rs.0.005 per kg    per km.)

18.00

(Rs.0.003 per kg. per km.)

Officers drawing grade pay of Rs.2800/-

15.00

(Rs.0.005 per kg per km.)

9.00

(Rs.0.003 per kg. per km.)

Officers drawing grade pay below Rs.2800

7.50

(Rs.0.005 per kg per km.)

4.60

(Rs.0.0031 per kg. per km.)

*As per classification of cities for the purpose of admissibility of House Rent Allowance.

           The rates for transporting the entitled weight by Steamer will be equal to the prevailing rates prescribed by such transport in ships operated by Shipping Corporation of India.

(Authority:  Railway Board’s letters No. F(E)I/2008/AL-28/15 dated29.12.2010)

 (ii)   If the transportation of personal effects is made by road, reimbursement of actual expenditure by road limited to rates prescribed as in (i) above will be admissible.

(Authority: Railway Board’s letter No.F(E)I/2011/AL-28/26dated 14.02.2012) 

Note-1: The higher rates of road mileage prescribed for ‘X’ and ‘Y’ class cities would be admissible for transfers within ‘X’ and ‘Y class cities; ‘X’ to ‘Y’ class cities and vice-versa; and from ‘X’/‘Y’ class cities to ‘Z’ class cities and vice-versa. In all other cases of transfers within ‘Z’ class cities, the rates prescribed for ‘Z’ class cities shall be admissible. 

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 08.03.2011)

 Note-2:   The rates of transportation of personal effects as mentioned above shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%.

 1643 (B) (3) :  The rates of transportation of personal effects by road between places connected by rail/not connected by rail would be the rates as prescribed in the table in Rule 1643 (B) (2).                                                                     

(Authority:  Railway Board’s letters No. F(E)I/2008/AL-28/15 dated29.12.2010 & No. F(E)I/2011/AL-28/26 dated 01.09.2011& 14.02.2012)

(C) TRANSPORTATION OF CONVEYANCE OF TRANSFER-- 

A Railway servant may on transfer be issued a Pass for transportation of conveyance in terms of Schedule-I of Railway servants (Pass) Rules 1996. 

Transportation of Conveyance on Transfer/settlement after retirement:

           WHEN CONVEYANCE IS SENT UNDER ITS OWN PROPULSION 

Between places connected by rail

Between places not connected by rail

Prescribed rates limited to expenditure on transportation by passenger train on rail.

Prescribed rates.*

                   WHEN CONVEYANCE IS SENT LOADED ON A TRUCK 

Between places connected by rail

Between places not connected by rail

Actual expenses limited to prescribed rates or expenditure on transportation by passenger train on rail, whichever is less

Actual expenses limited to prescribed rates.*

 *Prescribed rates means, the rates notified by the concerned Directorate of Transport, for taxi and auto rickshaw, at the starting point, subject to a maximum of Rs.20/- for taxi and Rs.10/- for auto rickshaw as prescribed/revised from time to time. 

(Authority:  Railway Board’s letter No.F(E)I/2011/AL-28/26 dated 01.09.2011)

(D)   COMPOSITE TRANSFER GRANT--

 

(I)   TERMS AND CONDITIONS

 

A Railway servant will be entitled to a Composite Transfer Grant at the rates indicated in Part (II) below, subject to the following conditions:- 

(1)  Composite Transfer Grant will not be admissible if there is no change in the residence of the Railway servant, as a result of transfer. 

2)   Composite Transfer Grant will not be admissible in case of a temporary transfer not exceeding 180 days. 

3)   Composite Transfer Grant will not be admissible if the transfer has been ordered at the request of a Railway employee.  Nor will it be admissible in the case of a mutual transfer ordered at the request of the concerned employees. 

4)   In the absence of any positive mention in the orders of transfer that the transfer is at the request of the employee or that it is for a period less that 180 days, the transfer orders should be deemed to carry the sanction of the competent authority for payment of Composite Transfer Grant subject, however, to prescribed terms and conditions. 

5)   The Composite Transfer Grant, shall not be treated as income for the purpose of Computation of Income Tax being a part of Travelling Allowance admissible to a Railway servant, on transfer. 

6)   The facility of using Railway Labour for packing household kit on transfer, is not permissible. 

7)  The payment of Composite Transfer Grant need not be linked with the vacation of Railway Accommodation provided at the old headquarters.  The Grant will be payable if the Railway employee makes some temporary arrangement for residence at his new headquarters

8)   In  case of retirement of a Railway servant, no claim for Composite Transfer Grant will be entertained until and unless the retired Railway employee vacates the railway accommodation allotted to him. 

9)  Composite transfer Grant will not be payable to the retired Railway servant if he prefers to stay in the railway accommodation regularized in the name of any of his family members, after his retirement. 

10) Composite Transfer Grant will, however, be payable if the retired Railway servant prefers to live away from his family members in whose name the Railway accommodation has been regularized.  In such cases, the retired Railway Servant is required to submit documentary proof of his having changed the residence. 

11) For claming Transfer Grant, a Railway servant is required to submit documentary proof of his having performed the journey, etc. 

(II) QUANTUM OF COMPOSITE TRANSFER GRANT 

(a)  If there is a change of residence as a result of transfer and the Railway servant has been transferred to an outstation (see Note 2 below) beyond a distance of 20 Kms. Payment of Composite Transfer Grant may be regulated as under:- 

 

On submission Of first transfer TA claim After joining at the new HQs

On submission of and transfer TA claim after transportation of personal effects by

  

Total

V.P.U

Good Train/ Container

(i) Railway servants who have joined railway service on or after 1.5.76

75% of one month’s Basic pay

 

 

 

 

 

25% of one month’s Basic pay

(i) One month’s basic if personal effects are transported by goods train/container

 

 

 
 

 

 

 

 
 

 

 

(i) 5% of one month’s basic pay if car is carried in VPU alongwith personal effects   

 

 (ii) 80% of one month’s basic pay if Car is carried in VPU

(ii) Nil- if car is not carried in the VPU

 

(iii) 75% on one month’s basic pay if Car is not carried in the VPU

(ii) DELETED...

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)

NOTE:  1. DELETED... (Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)

NOTE: 2.The term ‘Same Station’ means area falling within the jurisdiction of the Municipality or Corporation including such of sub-urban Municipality notified area or cantonment as are contiguous to the same Municipality. For example, Railway servants transferred from Ghaziabad, Sonepat, Gurgaon, Faridabad etc. to Delhi and vice versa, shall be treated as transferred within the same station and they will be granted Composite Transfer Grant only at the rate of one-third of one month’s Basic Pay. 

(b)  For Short-distance transfers within the same station or to an outstation within 20 Kms. Of the Old HQ.   A Railway servant who has been transferred within the same station or to an outstation within 20 Kms.of the old headquarters, shall be granted Composite Transfer Grant at the rate of one-third of one month’s basic pay, provided there is a change of residence, as a result of  transfer.

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)

(III)     PROCEDURE FOR DRAWAL OF ADVANCE AND PAYMENT OF COMPOSITE TRANSFER GRANT 

(i)   A Railway servant, upon receiving the orders of transfer, may apply for an Advance of Transfer Allowance as admissible which may be granted to him.  No advance will however, be granted to any employee for settlement after retirement. 

(ii)  After carrying out the orders of transfers, a Railway servant will submit his first transfer T.A. bill, within a period of three months from the date on which the journey is performed. 

(iii) The second transfer T.A. Bill, if any, may be preferred within a period of three months after transportation of his personal effects finally. 

(iv)  Personal effects may be transported either one month before the date of transfer or within six months from the date of transfer. The period of one month/six months may be extended in individual cases attendant with special circumstances, with the approval of the Competent Authority. 

(v)   In the case of Railway employees settling after retirement, the claim for full settlement of Composite Transfer Grant will be entertained only when the retired Railway employee has actually performed the journey/transported his personal effects finally and has submitted the necessary documentary proof therefore. 

(vi)   DELETED... (Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)

(IV)     QUANTUM OF ADVANCE

The quantum of advance admissible on transfer to a serving Railway employee is as follows:- 

The quantum of advance admissible on transfer to a serving Railway employee is 75% of the admissible amount of Composite Transfer Grant.

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)

  NOTE:  (1)  In addition to the Advance of TA on transfer as above, a Railway servant may also be granted an advance of pay equivalent  to one month’s salary, if he applies for it.  This pay Advance is recoverable in three installments commencing from  the month in which salary for a full month is drawn by the Railway servant. 

(2)        The drawl of Advance of TA on  transfer as also Pay Advance should be   recorded in the Last Pay Certificate of the transferred employee. 

(3)        The Advance of TA may be adjusted against first TA Bill on transfer submitted by the Railway servant. 

(4)        Advance of pay or TA on transfer will not be admissible to any Railway employee for settlement after retirement. 

(V)       Quantum of Composite Transfer Grant to the retired railway employees for settling at their home-town/any other declared or intended place 

The quantum of Composite Transfer Grant admissible to a retired railway employee or to his/her family members, in the event of death of a railway servant, will be as admissible  on transfer, in terms of part (II) above. 

Railway Ministry’s Decisions 

Transfer Travelling Allowance in cases, where both husband and wife are in Government service and are transferred within 60 days of his/her transfer from the same place to the same place, shall not be admissible to the spouse transferred later. In cases where the transfer takes place within six months, but after 60 days of the transfer of the spouse, fifty per cent of the Transfer Grant on transfer shall be allowed to the spouse transferred later. No transfer grant shall be admissible to the spouse transferred later, in case both the transfers are ordered within 60 days. The existing provisions shall continue to be applicable in case of transfer after a period of six months or more. Other rules precluding Transfer Grant in case of transfer at own request or transfer other than in public interest shall continue to apply unchanged in their case.

(Authority:  Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)

1644. (1)  DELETED...(Railway Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13).

(2)   DELETED...(Railway Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)

(3)  Railway servants are entitled to Composite Transfer Grant  on the same scale as admissible to them for journeys by rail. ........(Railway Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)

(4)  DELETED...(Railway Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)

(5)   Railway servants (whether they joined Railway service before 1-5-76 or, on or after 1-5-76) are eligible for transportation of personal effects by road  between stations not connected by rail at the following scale:-- 

Pay range

Personal effects that can be carried

Rs.5100 and above 6000 Kgs.
Rs.2800 and above but less than Rs.5100 6000 Kgs.
Rs.1900 and above but less than Rs.2800 3000 Kgs.
Rs.1400 and above but less than Rs.1900 1500 Kgs.
Rs.1100 and above but less than Rs.1400 1500 Kgs.
Below Rs.1100 1500 Kgs

1645. Travelling Allowance for short-distance transfers.--I.  For transfer within the same station:- 

(a)  No traveling allowance is admissible if no change of residence is involved. 

(b)  Deleted...(Railway Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)

(c) Personal effects-Actual cost of transportation not exceeding the amount admissible under the rules. 

NOTE (i)   A Railway servant who has been transferred within the same station or to an outstation within 20 Kms. of the old headquarters, shall be granted Composite Transfer Grant at the rate of one-third of one month’s basic pay, provided there is a change of residence, as a result of transfer.

(Railway Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)

(ii) The term ‘same station’ means the area falling within the jurisdiction of the Municipality or Corporation including such of sub-urban Municipality/notified area or Cantonment as are contiguous to the named municipality etc. 

II. For transfer between two stations. --(a) No traveling allowance is admissible if no change of residence is involved. 

(b) If there is a change of residence as a result of transfer, full transfer travelling allowance will be admissible if the distance between the two stations exceeds 20 Kms.

(Railway Board letter NO. F(E)I/2010/AL-28/36dated 23.05.13)

NOTE. -The distance between stations will be taken from office to office. If there are alternate rail and road routes, the distance by each, should exceed 20 Kms. for eligibility to the transfer grant. 

1646. (1) If a member of a Railway servant’s family follows him within six months or precedes him by not more than one month, free passes under Rule 1643 and/or traveling allowance under Rule 1643 may be granted in respect of such member. 

NOTE.--These time limits may be extended by the Railway Board in individual cases attendant with special circumstances. The powers in respect of extending the time limit of six months stipulated herein may also be exercised by: 

(a)   General Manager or an Officer exercising the powers of General Managers. 

(b)   Any officer to whom these powers are redelegated with the specific approval of the Railway Board; and 

(c)  An Officer enjoying the powers of the Head of Department but is not under the control of either General Manager or an Officer enjoying the powers of a General Manager. 

(2) If a member of a railway servant’s family travels to the new station from a place other than the railway servant’s old station within the time specified in sub-rule (1), free passes for the rail journey and actual fare for the journey made or the fare admissible from the old to the new station, whichever is less, for the journey by steamer, may be granted in respect of such member. 

(3) If the family of a railway servant, in consequence of his transfer, travels to a station other than his new headquarters within the time specified in respect of sub-rule (1), a free pass for the rail journey and traveling allowance for other journeys, not exceeding the traveling allowance admissible between the old station and the new station, may be granted in respect of such family. 

NOTE. --(1) The grade of a railway servant, for the purpose of the above rule, may be determined with reference to the facts on the date of transfer, while the number of passes or number of persons to be included in a free pass with reference to the facts on the date of the journey. 

(2) The period of the one month or six months should be reckoned under sub-rule (3) from the date of the railway servant handing over charge at his old station and under sub-rule(1) & (2) from the date of his taking over charge at the new station. 

1647.  Daily Allowance on Temporary Transfer. --Daily allowance is admissible during temporary transfer as follows:- 

(i)     First 180 days---Full Daily Allowance. 

(ii)    Beyond 180 days---Nil. 

1648.  A railway servant who goes on leave not exceeding four months, after he has given over charge of his old post and before he has taken over charge of his new post, shall be entitled, whether the order for transfer is received before or after the commencement of his leave, to the concession admissible under this section, as for a journey from his old to his new post. 

1649. (1) A railway servant who takes leave exceeding four months, while in transit from one post to another, may draw traveling allowance under this Section for so much of the journey as he has accomplished before the order granting his leave is received, in addition to the concession admissible under sub-rule (2) below. 

(2) When on return from leave exceeding four months, a railway servant is stationed at a headquarter other than that at which he was stationed when he went on leave, he may be allowed the concession admissible under this section as for a journey from his old to his new station. 

1650.  A railway servant appointed to a new post while in transit from one post to another, is entitled to draw traveling allowance for so much of the journey on transfer as he has accomplished when he receives the first order, and for the journey from the place at which he receives such orders to his new station.

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