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CHAPTER 16 Section I—General
1601. Extent of application.-The
rules in this chapter apply to- (1) All railway servants other than those who have been permitted to be governed by the rules of the ex-Company Railways as amended from tome to time; (2) Officers of the Indian Audit and Accounts Service holding temporarily posts under the administrative control of the Railway Board; and
(3) All
employees of the railway Audit Department, except that the authorities
specially empowered shall exercise powers under these rules.
NOTE 1. -- In accordance with the above rules, the term “Indian Audit and
Accounts Service” should be substituted for “Railway Services, Group A”
wherever they have to be applied in the Railway Audit Department.
Audit Instructions Rules
applicable in respect of claims to travelling allowance -- A Government
servant’s claim to travelling allowance should be regulated by the rules
in force at the time journey, in respect of which it is made, was
undertaken. 1602. (1) For the purpose of admissibility to Travelling Allowance, entitlement of Railway servants will be based on the Grade Pay drawn for those drawing Grade Pay upto Rs. 10,000 and pay drawn in Pay Band for those in Pay Scale of HAG and above. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/1dated 1.12.2008).
(2) Where a railway servant is
promoted or reverted or is granted an increased rate of pay with
retrospective effect, no revision of claims for travelling allowance is
permissible, in respect of the period intervening between the date of
promotion or reversion or grant of increased rate of pay, and that on
which it is notified, unless it is clear that there has been an actual
change of duties. NOTE.-- In the case of late authorisation/drawal of increments with retrospective effect, other than those higher increments were withheld or where the increments take an officer above the stage of efficiency bar, there is no objection to the supplementary claims relating to Travelling Allowance, if any, being admitted, on the basis of the enhanced pay including the increments. 1603. Deleted.(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/15dated 1.12.2008). 2. Non-Practicing Allowance will be reckoned as Basic Pay for computing Composite Transfer Grant”. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/15dated 1.12.2008). Section II - Different kinds of travelling allowance
1604.
Different kinds of travelling allowance.-The following are the
different kinds of travelling allowance:- (1) Permanent or consolidated travelling allowance. (2) Conveyance allowance. (3) Mileage allowance. (4) Daily Allowance.
(5) Actual cost of travelling. Section III - Permanent or consolidated travelling allowance
1605.
(1) A permanent monthly traveling allowance may be granted by the Ministry
of Railways to any railway servant whose duties require him to
travel extensively. Except as provided in sub-rules (3) and (5),
such an allowance shall be in lieu of all other forms of travelling
allowance for journey within the railway servant’s sphere of duty and may
be drawn all the year round whether the railway servant is absent from his
headquarters or not. For journeys by rail on the open line, a
railway servant in receipt of permanent travelling allowance shall be
granted passes under the Railway Servants (Pass) Rules, 1986.
(2)
The General Manager of an Indian Railway may also sanction a permanent
travelling allowance to a railway servant, subject to the following
conditions-
(a) No such allowance shall be granted unless the
railway servant has to be absent from his headquarters on duty for more
than 20 days in a month on the average.
(b) The allowance must be so
fixed as not to be a source of profit and shall be so
calculated as to be equivalent ultimately to the travelling allowance
admissible under the rules if no permanent travelling allowance were
granted.
(c) Adequate arrangements
shall be made by the Head of the Department or the Immediate superior of
the person drawing the allowance to see that the necessary amount of
touring is performed.
(3) A permanent travelling allowance shall not be drawn during leave,
temporary transfer, or joining time or, unless otherwise expressly
provided in the rules in this chapter, during any period for which
travelling allowance of any other kind is drawn.
(4) When a railway servant holds either substantively or in an officiating
capacity, two or more posts to each of which such permanent travelling
allowance is attached, he may be granted such permanent travelling
allowance, not exceeding the total of all the allowances, as the competent
authority may consider to be necessary in order to cover the travelling
expenses which he has to incur.
Railway Ministry’s decision
(1) No deduction shall be made from
the amount of consolidated travelling allowance for the days of casual
leave an employee avails of in a month. However, the possible spell of
casual leave an employee is likely to avail of in a month shall be taken
into account while fixing the quantum of consolidated travelling
allowance.
(2) In cases, where the
staff go on tour on the basis of a roster, the amount of C.T.A., in such
cases should be fixed on the basis of the number of days an employee is
likely to be out of headquarters on tour as per the roster.
(3)
When a railway servant in
receipt of permanent travelling allowance travels on duty by Road, Steamer
or Air with proper sanction beyond his sphere of duty, he may draw
appropriate Travelling allowance for the entire journey, including such
part of it as within his sphere of duty and may draw in addition permanent
travelling allowance for any day of his absence for which he does not draw
travelling allowance. This rule does not apply to a railway servant
who travels beyond his sphere of duty in the course of a journey from one
place within that sphere to another such place, or to a railway servant
who makes, by road alone, a journey not exceeding 32 kms. Section IV – Conveyance allowance
1606. Conveyance allowance. --(1)
A competent authority may grant on such conditions as it thinks fit to
impose, a monthly conveyance allowance to any railway servant who is
required to travel extensively at or within a short distance from his
headquarters under conditions which do not render him eligible for daily
allowance. (2) Except as otherwise provided in the rules in this chapter or directed by the sanctioning authority, a conveyance allowance may be drawn all the year round, shall not be forfeited during absence from headquarters, and may be drawn in addition to any other travelling allowance admissible under the rules in this chapter, provided that a railway servant, who is in receipt of a conveyance allowance specifically granted for the upkeep of a motor car or motor cycle, shall not draw mileage or daily allowance for journey by a motor car or motor cycle except on such conditions as the sanctioning authority may prescribe.
(3) A conveyance
allowance may be drawn during leave or temporary transfer, or holidays
prefixed or suffixed to leave or joining time.
(4) Motor Car/Motor
Cycle/Scooter/Allowance.--A railway servant who maintains a private
motor car or a motor cycle/scooter and uses it in the performance of his
official duties, may, at the discretion of the General Manager of an
Indian Railway, be granted a motor car or a motor cycle/scooter allowance
at the scale shown below provided that the General Manager is satisfied
that it is necessary in the interest of the railway administration for him
to travel by motor car or motor cycle/scooter frequently on duty:--
Note 1: The rates of fixed Conveyance Allowance shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%. (Authority: Railway Board’s letter No. F(E)1/2008/AL-7/3 dt.3.10.08)
NOTE
2.- In calculating the mileage travelled, only the journeys performed on
duty within a radius of 8 kilometers from Headquarters shall be taken into
account and journeys from residence to Office or vice-versa shall not be
considered as journeys on duty.
NOTE 3.- The average
monthly mileage shall be checked and certified by the Accounts
Officers before the allowance is sanctioned.
The conditions for the
grant of this allowance shall be as follows:-
(i) The conveyance
allowance at the rates prescribed in column 2 of the above
table shall not be admissible to officers whose pay in the revised scale
is less than Rs.2800/- p.m. There shall be no pay limit for the grant of
allowance at the rates specified in column 3 of the above Table.
(ii)
The conveyance allowance will be determined
for specific posts on the basis of “controlled traveling (see (iii) below)
by the sanctioning authority and the officers appointed to these posts
will draw the same unless the mode of conveyance is different subject to
the satisfying the prescribed conditions. Where there are a number
of posts in the same category, the post(s) for which the allowance is
intended should be clearly identified in the sanction and the rate for
each such post should be clearly stated. (iii) The log books should be scrutinized by the sanctioning authority for determining the average mileage per month justified for official work for the post and the rate of conveyance allowance should be fixed on that basis. The conveyance allowance so fixed should be reviewed every two years. Accordingly the sanctions for grant of conveyance allowance should be issued for periods of two years at a time. (iv) For initial fixation of conveyance allowance, a Railway servant claiming allowance should be required to maintain a log book of journey on duty qualifying for the grant of conveyance allowance for a minimum period of 3 months. The controlling officer shall scrutinize the log book as frequently as possible during this period. The book shall contain: - (a) The distance travelled daily on official duty. (b) Place visited with distance covered and purpose of such visit.
(c) Mode of conveyance
maintained/used.
Once the amount of conveyance
allowance is fixed and sanctioned, it will not be necessary for an officer
to maintain the log book for the purpose of drawing the allowance from
month to month unless the controlling officer specifically desires it to
be maintained. The allowance may be drawn for the currency of the
sanction so long as the controlling officer is satisfied that there has
been no change in the nature of the duties of the Railway servant or the
extent of his touring to justify the withdrawal of or a reduction in the
rate of allowance. A certificate to this effect should be
endorsed by the controlling officer in the pay bills of the Railway
servant concerned for the months of January, April, July and October in
each year. He will also countersign the pay bills for these months.
The review to be conducted at the end of two years should be made in
accordance with the procedure laid down for the initial grant of an
allowance.
(v) In
the case of Gazetted Officers, on change or incumbency of a post to which
conveyance allowance is attached, an intimation should be sent by the
Controlling Officer to the Accounts Officer to the effect that the new
incumbent possess a conveyance (with particulars thereof) or does not
possess a conveyance, as the case may be, to enable the Accounts Officer
to authorize conveyance allowance at the appropriate rate to the new
incumbent.
(vi)
If a Railway servant travels by road in his own conveyance beyond a radius
of 8 kms. either in combination with the rail steamer/air journey or
otherwise, he may at his option exchange his conveyance allowance at the
rate of 1/30th for each day for any traveling allowance i.e.
daily allowance and/or mileage allowance admissible to him under the
rules.
(vii)
A Railway servant in receipt of conveyance allowance should not normally
use staff car for journeys within his local jurisdiction. If,
however, he is permitted by a competent authority to use a staff car for
journeys within his jurisdiction, recoveries should be made from the
officer at the rates laid down under the Staff Car Rules. If the
journey is beyond the radius of 8 kms. of the headquarters, the officer
will be allowed daily allowance and or mileage allowance admissible under
the rules subject to the following deductions being made therefrom-
(a) Full charge for the use of
staff Car calculated under Staff Car rules.
(b) Deduction at 1/30th
of the monthly rate of his conveyance allowance
(viii)
If the motor cycle or motor car/scooter is out of order or is not used for
any other reason for more than 15 days at a time, no allowance shall be
admitted for the period in question.
(ix)
These orders do not apply to railway doctors for whom separate orders have
been issued by the Railway Board for grant of conveyance allowance.
Railway Ministry’s decision
Bicycle allowance.--(a)
A General Manager may grant cycle allowance at
Rs.60 per
month to railway servants who are required to travel extensive at or
within a radius of 8 kms. from headquarters, provided that a cycle is
maintained for the purpose by the staff and utilized in the performance of
official duties. (Authority: Railway Board’s letter No. F(E)I/2008/AL-7/2 dt. 18.09.2008)
(b) The Bicycle allowance shall be
sanctioned by the competent authority for a period not exceeding two years
at a time and its continuance shall be reviewed sufficiently in advance of
the expiry of such period. The sanctioning authority may, for this
purpose specify wherever necessary the local jurisdiction of a railway
servant at the time of sanctioning the allowance. They should also
make a review of the posts under their control and decide the post for
which the cycle allowance should be sanctioned. The allowance should
thereafter be sanctioned with reference to the posts and not the
individual incumbent thereof.
The allowance will not be admissible
during joining time, leave, temporary transfer and during holidays
prefixed/suffixed to leave and joining
time.
1606. (A). Actual cost
of traveling.
–Except as expressly PROVIDED IN THE RULES IN THIS Chapter, no railway
servant shall be entitled to be provided with a means of conveyance at the
expense of railway revenues or to draw as traveling allowance the actual
cost or the part of actual cost of traveling.
1606. (B).
Any proposal for the grant of a conveyance allowance or of conveyance hire
otherwise than in accordance with these rules shall require the previous
sanction of the Railway Board.
1606. (C).
(1) Railway servants employed on lines under construction whose duties
require them to travel extensively shall ordinarily be granted a monthly
consolidated travelling allowance at such rate and at such conditions as
the Ministry of Railways may prescribe in each case.
(2) Where, however, the
conditions prescribed in Rule 1605(2) are satisfied, a General Manager may
sanction the consolidated travelling allowance.
(3) For the use of push
trolley, or motor trolley, certain deductions will be made from such
consolidated travelling allowance as may be prescribed by the Ministry of
Railways.
NOTE.-A ‘day’ should be taken of 10
working hours, and half of it as ‘half day’.
(4) Such Railway servants as are not
granted consolidated travelling allowance under this rule shall draw
ordinary traveling allowance.
(5) For journey on duty by rail or
open line, such railway servants who are receipt of monthly consolidated
travelling allowance shall, in addition, be granted pass/es under this
rule. Section V - Mileage allowance
1607.
(1) Mileage allowance shall be admissible only for journeys by road.
(2) Mileage allowance
shall be calculated by the shortest of two or more practicable routes, or
by the cheapest of such routes as may be equally short; provided that the
Head of Department or Divisional Railway Manager may, for special reasons
which should be recorded, permit mileage allowance to be calculated by a
route other than the shortest or cheapest if the journey is actually
performed by such route.
(3) If a railway servant
travels by a route which is not the shortest but cheaper than the
shortest, his mileage allowance shall be calculated on the route actually
used.
Note.-(1) The short
route is that by which the traveller can most speedily reach destination
by the ordinary modes of travelling. In case of doubt, the Head of
Department may decide which shall be regarded as the shortest of two or
more routes.
(2) In calculating
mileage allowance for journeys by road, fraction of the kilometer should
be omitted from the total of a bill for any one journey but not from the
various items which make up the bill.
(4) A railway servant is
required to travel by the class of accommodation for which traveling
allowance is admissible to him. If a railway servant travels in a
lower class of accommodation, he shall be entitled to the fare of the
class of accommodation actually used. In cases, however, in which
the Controlling Officer is satisfied that there were sufficient reasons
for the railway servant to have travelled by the lower class, he may allow
the full mileage allowance admissible for the higher class.
(5) The entitlements for journeys by
road, on tour, are as follows:-
(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
Mileage Allowance for road journeys shall be regulated at
the following rates in places where no specific rates have been prescribed
either by the Director or Transport of the concerned State or of the
neighbouring States:
(i) For journeys performed in own
car/taxi............................Rs.16 per Km. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
(ii) For journeys performed by
autorickshaw..........................Rs.8 per Km. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
NOTE-1 : Employees in
receipt of
Grade Pay less than Rs.4200/-
are not entitled to travel by taxi or taking a single seat in a taxi.
If they travel by taxi/own car, for whatever reason, they will be
reimbursed only the actual charge limited to the rates prescribed by the
Dte. of Transport for autorickshaw. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
NOTE-2:
Journeys performed by autorickshaw/tonga/cycle-rickshaw/man-driven
rickshaw may be equated to those performed by scooter/motor cycle and road
mileage may be allowed accordingly, For journeys on bicycle/foot, the road
mileage will be at the rate of Rs.1.20 per kilometer. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ).
NOTE-3: As
actual bus fare is admissible under these orders, there will be no
increase in the above rates of road mileage in the case of journeys
performed in hill tracks.
(Authority: Railway Board’s
letter No.F(E)I/98/AL-28/9 dated 24.4.1998 &12.3.99) Note-4: The rate for Mileage allowance for road journey by taxi/own car/auto rickshaw/own scooter/tonga/cycle rickshaw/man-driven rickshaw/ bicycle/foot shall automatically increase by 25% whenever Dearness allowance payable on the revised pay structure goes up by 50%.” (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008 and 23.04.2009 ). 1608. The point in any station at which journey is held to commence or end is the railway station, provided that a journey on transfer shall be held to begin and end at the actual residence of the railway servant concerned.
Government of India’s decisions
(1) A Railway servant who
resides away from his headquarters, will, on transfer, be eligible for
transportation charges for personal effects at prescribed rates from his
residence to the nearest Railway Station at the old headquarters and from
the Railway Station to the actual residence at the new headquarters. (Authority:- Railway Board's letter NoF(E)I/98-AL-28/10(A)dated 1.5.98)
(2) In admitting
Travelling Allowance claims, the mileage between the two stations as
indicated in the ‘Railways Fare & Time Tables’ should be adopted.
(3) In cases of claims where the distance between the places shown
in the Fare & Time Table is exactly 8kms., although the actual distance as
shown in the ‘Working Time Table’ between the same places exceeds 8 kms.,
the Travelling Allowance claimed should be passed with reference to the
actual distance shown in the Working Time Table.
(4) In the case of
employees proceeding on tour, road mileage at the prescribed rates will b
e admissible from duty point/residence at Headquarters to railway
station/airport/bus stand and vice-versa depending upon the points between
which journey is performed and between the Railway
Station/Airport/Bus-stand and the duty point at the outstation.
(5) Road Mileage
Allowance in terms of Govt. of India’s Decision No. (4) above will be
admissible only if the amount is actually spent by the Railway servant
while performing journey on duty. Railway servants who are given
Free Residential Card Passes/monthly Season tickets/Railway Passes
to perform the journey from their residence to their headquarters station,
will not be entitled to any Road Mileage Allowance when they perform a
journey on duty on the Free Residential Card Pass/Monthly Season
Ticket/Railway Pass etc. They will, however, be eligible for the
Daily Allowance as admissible under the Rules. (Authority:- Railway Board's letter No. F(E)I/92/AL-28/4 dated 18.2.93)
(6) For determining the
‘duty point’ the following provisions may be observed: -
(i) Duty
point at the headquarters will mean the place or office where a railway
servant remains on duty i.e. the place/office of employment at the
headquarters.
(ii)
At outstations the ‘duty point’ shall be taken to be the place/office
visited by the railway servant on duty. Where there are two or more
such points at an outstation, the following shall be taken as the ‘duty
point’: -
(a) If
the railway servant reaches that station by rail, sea or air, the point
which is farthest from the Railway Station, harbour or jetty or the
airport as the case may be, and
(b) If
he reaches that station by the road, the point which is farthest from the
point where the journey to that station commenced. (iii) The General Manager may fix ‘duty point’ at the Zonal Headquarters office in consultation with the FA&CAO and if necessary they may also consult the Accountant General, headquartered at the Zonal Headquarters of the Railway. The ‘duty point’ may also be fixed for the Divisional Headquarters and other offices by the General Manager in accordance with the above guidelines.
(iv) Road-mileage will be admissible
only when the Government vehicle is not provided when a railway servant is
proceeding on tour/duty. Section VI - Daily allowance
1609. Definition.--A
daily allowance is a uniform allowance for each day of absence from
headquarter, which is intended to cover ordinary daily charges incurred by
the Railway servant in consequence of such absence.
1610. Unless in any
case it be otherwise expressly provided in these rules, a daily allowance
may be drawn while on tour by every railway servant whose duties require
that he should travel, and may not be drawn except while on tour.
1611. Rates of daily allowance.--Daily
Allowance is admissible for journeys on tour at the following rates, when
a Railway servant stays in Government/Public Sector Guest Houses or makes
his own arrangements.
Note: The rates of Daily Allowance shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14 dated 1.12.2008) 1612. Rule 1612 & Notes 1,2 & 3 Deleted (Authority: Railway Board’s letter No. E(P&A)II-2008/HRA-10 dated 12.9.2008 and F(E)I/2008/AL-28/14 dated 1.12.2008)
NOTE - (4) On day(s) when the
Railway servant on tour is provided with free board and lodging, he will
draw ¼ D.A. for that (those) day(s). If he is provided
with only free board, he will draw ½ D.A. for that (those) day(s).
If he is provided with only free lodging, he will draw ¾ D.A for that
(those) day(s). The reduction has to be effected from the D.A.
relatable to halt at an outstation.
Provided that when a Railway servant
on tour is provided accommodation in Railway Rest House or Railway
Retiring Room, no deduction may be made from the quantum of Daily
allowance admissible to him for halt at the outstation. (Authority:- Railway Board's letter No. F(E)I/89/AL-28/10 dated 20.7.90)
1613.
1614. (1) Daily
allowance may be drawn by a railway servant who is not in receipt of a
permanent travelling allowance on any day on which he proceeds on tour
beyond a radius of 8 kms. from his headquarter or returns to his
headquarter from a similar distance.
(2) Daily allowance as in sub-rule
(1) would be admissible even if the place of temporary duty falls in the
same municipality as (or in a municipality contingious to) that in which
the railway servant’s Headquarter is situated and the term ‘radius of 8
kms.’ should be interpreted as meaning a distance of 8 kms. by the
shortest practicable route by which a traveller can reach his destination
by the ordinary modes of travelling.
(3) The headquarters of a railway
servant belonging to the category of gangmen, keymen and mates, for the
purpose of Daily Allowance should be the hut or the place where the tool
box is kept.
Government of India’s decision
A person, who uses a cycle supplied
at the expense of Government for taking dak to offices situated beyond the
radius of 8 kms. from his headquarter, may draw daily allowance of his
grade, if the journey involves an absence of at least one night from his
headquarter, but he may not exchange it for mileage allowance.
These orders applies in the case of
all the messengerial staff, irrespective of whether in the course of their
normal duties, they are allowed to use of departmental cycle or Government
jeeps/cars, or any other Government conveyance.
1615. Full daily
allowance will be granted for each completed day of absence from the
headquarters reckoned from mid-night-to mid-night i.e. for each calendar
day for the day of departure from his headquarter or return to his
headquarter or when the journey commences and ends on the same calendar
day, the railway servant shall be granted under-mentioned proportion of
the daily allowance:-
(i)
If absence from headquarter does not exceed 6 consecutive
hours...........… 30% of the daily allowance.
(ii)
If absence from the headquarter does not exceed 12 consecutive
hours.….…….70% of the daily allowance.
(iii)
If absence from the headquarter exceeds 12 consecutive
hours...............full daily allowance.
If the period of absence from the
headquarter falls on two calendar days, it shall be reckoned as two days,
even when the absence does not exceed 24 hours, and the daily allowance
for each day shall be granted separately in terms of the above.
NOTE. --Each spell of absence from
Headquarters shall constitute a complete journey and daily allowance
allowed separately in respect of it. The total daily allowance
allowed for journey performed on any calendar day shall, however, be
subject to a maximum of the full daily allowance admissible for each
completed day of absence from mid-night to midnight. 1616. Deleted.(Authority: Railway Board’s letter No. E(P&A)II-2008/HRA-10 dated 12.9.2008 and F(E)I/2008/AL-28/14 dated 1.12.2008)
1617. (1) Daily
allowance may be drawn during a halt on tour including holidays and
Sundays occurring during the tour period, provided a railway servant is
actually and not merely constructively in camp.
(2) A railway servant who takes
casual leave/restricted holiday on tour is not entitled to draw daily
allowance for the period of such leave. A railway servant who takes
casual leave for half a day while on tour may draw only half of the normal
daily allowance of that day.
1618. Daily
allowance admissible at a place outside railway servant’s headquarters
while on tour where board or lodging are not provided shall be as
follows:-
(a) First 180 days
fully daily allowance
(b) Beyond 180 days
Nil
NOTE.--(1) In cases where
prolonged stay is envisaged beyond 180 days, appropriate course would be
to issue necessary transfer orders.
(2) For the purpose of grant of
daily allowance, halt at an outstation shall be treated as continuous one
for the entire period of stay irrespective of any absence from the place
of halt for any number of days/nights. Section VII - Travelling allowance for journeys on tour
1619. Except
where otherwise expressly provided in these rules, a Railway servant not
in receipt of permanent traveling allowance, draws traveling allowance for
journeys on tour in the shape of daily allowance.
1620. The period of
absence from Headquarters begins when a railway servant leaves his
Headquarter station and ends when he actually returns to the place in
which his Headquarters are situated whether he halts there or not.
When a train arrives less than 15 minutes late, the time recorded in the
Railway Time-table shall be taken as the time of arrival of the train for
the purpose of this rule. Railway Board’s
Decision
The time spent by journeys by road
from Headquarters Office to the station/air-port when a railway servant
actually leaves his Headquarters shall not be included.
1621. The
Headquarters of General Managers and Heads of Departments directly under
the Ministry of Railways shall be at such place as the Ministry of
Railways may prescribe. The Headquarters of other Railway servants
shall be prescribed by the General Managers or the Heads of Department
concerned.
1622.
Leaving
jurisdiction.-(1) No railway servant is entitled to pay and allowance for
any time beyond the limits of his charge without the proper authority.
(2) A Controlling Officer may allow
any railway servant subordinate to him to proceed on duty to any station
within the limits of the Railway although such station may be beyond the
limits of his charge and to draw traveling allowance under rules.
1623.
The Head of Departments
may define the limits of the sphere of duty of a railway servant.
1624. The railway
servant shall be deemed to be on tour when absent on duty from his
Headquarters either within, or with the sanction of the Controlling
Officer, beyond his sphere of duty. For the purpose of this Section,
journey to a hill station is not a journey on tour.
Government of India’s decision
The following terms regarding
traveling allowance, daily allowance and lodging may be granted to the
railway servant who may be deputed to accompany the visiting foreign
delegation/VIPs as Liasion Officer, etc:-
(a) For journeys by rail, the
accompanying railway servant will, as far as possible, be issued a duty
pass of the class to which he is normally entitled under the rules. He may
also be allowed to travel by air-conditioned accommodation alongwith the
members of the delegation, if considered absolutely necessary, with prior
sanction of the Railway Ministry.
(b) For journeys by road and
by air, the accompanying railway servant may wherever necessary travel by
road and/or by with members of the delegation/VIPs.
(c) Allowances for incidental
expenses on journeys/daily allowance for journey time--No daily
allowance for the days of travel would be admissible to the accompanying
railway servant. His expenses on food in transit and other essential
incidental expenses e.g. porter charges, will, however, be met from
Government funds as for members of the delegation/VIPs.
(d). Board and lodging
arrangements at outstations and daily allowance for halts--The
accompanying railway servant should, wherever possible, make his own
arrangements for board and lodging at an outstation, in which case he may
draw the daily allowance, admissible to him under the normal Rules.
Where, however, it is considered absolutely necessary that he should stay
in the same Hotel as the members of the delegation/VIPs,
accommodation appropriate to his status may be arranged for him in that
Hotel. In such cases, the accompanying railway servant would be
entitled to daily allowance at ¼th of the normally applicable rate if both
board and lodging have been provided at Government expense in that Hotel,
and at one half of such rate, it only either board or lodging has been
provided to him at Government expense.
(e) Board and lodging
arrangements, and daily allowance for period of stay of the
delegation/VIPs at the headquarters of the railway servant--Railway
servants, attached to visiting foreign delegations/VIPs will not be
permitted to partake of board and/or lodging arrangements made for the
delegation at the headquarters of the railway servant nor will any daily
allowance be admissible to them at that place.
The above terms are applicable only
to such of the accompanying railway servants in respect of whom Railway
Board certify that for sufficient reasons it was necessary for them to
accompany the delegation/VIPs.
1625. A Head of
Department may decide when a doubt arises whether a particular absence, is
absence on duty for the purpose of Rule 1624.
NOTE.--(1) The General Manager may
grant traveling allowance for the period of journeys as well as halts to a
railway servant attending a Camp of exercise of the Indian Territorial
Force if, during the period, he performs substantial amount of his railway
duties in addition to the military duties.
(2) Travelling allowance under the
Rules in this Section may be allowed to a member of the relieving staff
including staff utilized for relieving purposes when sent out of his
headquarter to relieve a railway servant who has proceeded on casual or
unrecorded leave. The rate of daily allowance will, however, be
based on the
Grade Pay
admissible to the staff in their own grade and not on their officiating
pay.
1626. A competent
authority may impose such restrictions as it may think fit upon the
frequency and duration of journeys to be made on tour by railway servant
or class of railway servants.
1627. Railway
servants performing duties directly connected with the charge of moving
trains are not entitled to traveling allowance under the Rules in this
Section but to running allowance under the Rules laid down in Chapter XV.
1628. If an
authority not lower than a General Manager declares that the pay of a
particular railway servant (or class of railway servants) has been so
fixed as to compensate for the cost of all journeys within his sphere of
duty, such a railway servant shall draw no traveling allowance for such
journeys, though he may be granted a free pass for a journey by rail or
Railway steamer or mileage allowance for journey by non-Railway steamer.
When traveling on duty, with proper sanction, beyond his sphere of duty,
he may draw traveling allowance under the ordinary rules for the entire
journey including such part of it as is within his sphere of duty.
1629. When a railway
servant not in receipt of a permanent or consolidated traveling allowance
makes a journey on tour by an open line of a railway, he shall be entitled
to-
(a) a
free pass under the pass rules; and
(b) a
daily allowance
1630. (1) When a
railway servant makes a journey by road on tour, he is entitled to the
following traveling allowances:-
(a) Road mileage.
--- as prescribed in sub rule (5)
of Rule 1607.
(b) Daily allowance.
--- as prescribed in Rule 1615.
(c) Toll tax.
--- as prescribed in Rule 1640.
NOTE.--(1) When two or more railway
servants travel in a conveyance belonging to one of them, the owner may
draw traveling allowance as if he traveled alone and the other railway
servant or servants may draw daily allowance at the appropriate rates
applicable to them.
(2) Where free transport is
provided, only daily allowance will be admissible as if the journey is by
railway.
(3) The road mileage allowance
admissible for journey performed by sharing the hire charges or by taking
a single seat in a taxi, scooter etc. will be the actual share of the hire
charges limited to the amount calculated at half of the rates admissible
for taxi/auto rickshaw in terms of Rule 1607.
(2) When a railway servant performs
a journey by road between stations connected by rail, he may be granted
traveling allowance as in sub-rule (1) above, if the Head of Department in
the case of gazetted railway servant and Divisional Railway Manager in the
case of non-gazetted railway servant is satisfied that the journey by road
was necessary in the interest of railway service, such as saving of public
time or inspection of work enroute etc.
(3) Divisional Railway Managers may
permit Gazetted Officers working under them to undertake journeys by road
between stations connected by rail in the following types of cases-
(i)
Journeys for surprise inspection of level crossing gates;
(ii)
Journeys in connection with accidents and breaches;
(iii)
Journeys for surprise checks at
stations in the nature of raids by road against ticketless
travel etc;
(iv) Surprise
checks of station and staff with the safety aspect in view; and
(v) making
arrangements concerning ticket checking by special squad.
(4) If the performance of
journey by road is not in the interest of railway service, the railway
servant concerned may be granted only such daily allowance as would have
been admissible, had the journey been performed by rail.
1631. Conveyance hire at outstation.--Ministry
of Railways may, by general or special orders, permit any railway servant
or class of railway servants to draw the actual cost of hiring a
conveyance on a journey for which no traveling allowance is admissible
under these rules.
NOTE.--(1) Non-gazetted railway
servants on tour may be granted in addition to any other traveling
allowance that may be admissible, reimbursement of bonafide charges on
account of conveyance hire incurred by them for the discharge of their
duties subject to the following conditions :-
(i) that the concession
is limited to journeys performed in visiting offices at a considerable
distance from each other or from the railway station or in attending
Court as a witness on behalf of the Government.
(ii) that the amount does not
exceed the charges which would be payable for the ordinary means of
conveyance available in the locality and suitable to the position of the
railway servant concerned; and
(iii) that no mileage
allowance is drawn for the journey for which the conveyance is engaged.
(2) Individual cases where Gazetted
railway servants are required to undertake multiple journeys at the tour
stations or if they have to carry heavy records, may be considered on
merits for reimbursement of bonafide conveyance charges subject to the
following conditions:-
(i) that this concession
is limited to journeys performed for visiting offices at a considerable
distance from each other or from the railway station or in attending Court
as a witness or briefing the Government advocate on behalf of the
Government;
(ii) that the amount does not
exceed charges which could be payable for the ordinary means of conveyance
available in the locality and suitable to the position of the railway
servant concerned. This power may be exercised by the Head of
the Office concerned.
1632. Road mileage at higher rates.--Railway
Board, may, for special reasons to be recorded, allow to a particular
railway servant or class of railway servants, mileage allowance at a rate
higher than that prescribed in Rule1630.
1633. Journeys by sea or river steamers.--When
a railway servant travels by sea/river steamers while on tour, he shall
entitled to draw the actual fare (without diet charges) for journey by
sea/river steamer (unless free passes are issued) and in addition, draw
daily allowance for the entire absence from Headquarters starting with
departure from Headquarters and ending with arrival at Headquarters, to
cover both on-the-way expenses as will as expenses for halts at
outstation. 1634. The entitlement for journeys by Sea or by River Steamer, on tour, is as follows:
Accommodation entitlements for travel between the mainland and the A&N Group of Islands and Lakshadweep Group of Islands by ships operated by the Shipping Corporation of India Limited will be as follows:
(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008)
1635. Journeys by rail combined with journeys by road/sea/river
steamer.--If a railway
servant combines with a rail journey, a journey by road/steamer, he may
draw the actual fare (without diet charges) in addition for the entire
period of absence daily allowance would be admissible.
1636. Journeys by air. --(1)
A railway servant entitled/authorized to travel by air on tour will draw
the actual fare for journeys by air and in addition, draw daily allowance
for the entire absence from the Headquarters starting with departure from
Headquarters and ending with arrival at Headquarters, to cover both
on-the-way expenses as well as expenses for halts at outstation.
(2) Members of the Railway Board,
General Managers and Officers of equivalent rank, may travel by air on
tour at their own discretion. Officers of the rank of Executive
Directors or Secretary may be permitted to travel by air with the specific
sanction of the Member concerned in the Railway Board, and Heads of
Departments on the Railways with the specific sanction of their General
Managers, in consultation with their FA&CAOs.
(3) Every journey by air must,
before it is undertaken, receive the sanction of the Railway Board or the
General Manager of a Railway or the officer exercising the powers of a
General Manager, as the case may be.
(4) Journeys by air should be
permitted only in cases of extreme urgency or where saving the public time
is essential. Each case of journey proposed to be performed by air,
should be considered on its merits before it is sanctioned.
(5) When Members of the Railway
Board and the General Managers of the Railways permit officers under their
direct control to travel by air, they should invariably record the reasons
why they considered travel by air to be essential. (6) Officers below the rank of Executive Directors or Secretary in the Railway Board's office will not be permitted to travel by air save in exceptional circumstances and with the prior sanction of the Railway Board. On Railways, General Managers may permit Junior Administrative Grade Officers to travel by air on duty in exceptional circumstances subject to the following conditions:
1. These powers may be exercised only by General Managers and not by CAOs, and are not to be redelegated further. However, CAO, COFMOW/New Delhi, DCW/Patiala and MTP/Chennai may also exercise these powers with the personal concurrence of FA&CAO.
2. These powers are to be exercised personally by the General Managers with the personal concurrence of FA&CAO.
3. Air travel will be permitted only in cases where the duration of the journey one-way is more than 12 hours by rail .
4. Each proposal regarding Air travel would require to be justified on merits.
Note: In exceptional circumstances, General Managers are required to obtain prior sanction of the Railway Board to permit a Railway servant below the rank of Junior Administrative Grade to travel by air on duty.
(Authority: Board's letter No. F(E)I/2007/AL-28/22 dt.07.08.07)--ACS NO.58
(7) Railway officers in pay scale of Rs. 67000-79000 or above may travel at their discretion in Business or Club Class by air within the country on tour. Officers drawing Grade Pay of Rs.10,000/- may also travel by Business/Club Class with the approval of Competent Authority. Other officers and non-officials, who are authorized to travel by air within India at Government expense, shall be entitled to travel by Economy Class only where two classes of accommodation i.e., Economy Class and Business or Club class are available on the airlines.
(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/14dated 1.12.2008)
(8) In the case of International
travel, officers of and above the level of Secretaries to the Government
of India and equivalent status shall be entitled to travel by first class,
officers of the level of Additional Secretaries and Joint Secretaries and
of equivalent status by Business/Club Class, and all other officers by
Economy Class. (Authority:- Railway Board's letter No.F(E)I/98/AL-28/9 dated 24.4.98)
1637. If a part of the journey is performed by air and part of
it is performed by locomotion.--A
railway servant may draw in addition to the concession admissible under
Rule 1636, traveling allowance admissible under the rules for the part of
the journey performed by either means of locomotion. No traveling
allowance may, however, be drawn in respect of surface transport which
forms part of the air travel and is included in the fare paid for the air
journey.
1638.
A railway servant, who
is not authorised to travel by air but who performs a journey by air, will
draw only the traveling allowance which he would have been entitled
to if he had traveled by rail/road/steamer.
NOTE.--If available, return tickets
at reduced rates should always be purchased when the railway servant
expects to perform the return journey by air within the period during
which air return ticket is available.
1639. When return
tickets are purchased, the actual cost of return ticket plus daily
allowance is admissible.
1640. Toll Tax. --A
railway servant who is required to proceed on duty to Nainital, Mussorie
or Almorah is entitled to the Toll Tax charged by the Municipalities of
those stations in addition to the traveling allowance ordinarily
admissible to him under the rules subject to the condition that the State
Government concerned reimburse the toll tax to its employees on
tour/transfer. Section VIII - Journeys at or near headquarters 1641. (1) when a Railway servant, gazetted or non-gazetted, in Grade Pay Rs. 4600 (PB-2) & above and drawing pay not less than Rs. 18050 in the Pay Band (excluding Grade Pay) under Railway Services (Revised Pay) Rules, 2008, undertakes a journey on duty at or within a radius of 8 kilometres from his headquarters, he may be permitted to claim reimbursement of taxi hire/conveyance charges as follows:-
(i)
If a taxi is engaged/own car is
used, the rate prescribed by the Director of Transport for taxi; (ii) If an auto-rickshaw is engaged/one’s own motor cycle or own scooter is used the rates prescribed by the Director of Transport for auto-rickshaw.
(Authority: Railway Board’s letter No. F(E)I/2008/AL-28/42dated 19.08.2010)
When an auto-rickshaw is engaged or
own motor car/motor cycle/scooter is used, the rate prescribed by the
Director of Transport for auto-rickshaw.
(3) The conveyance charges
admissible for journeys performed by sharing the hire charge or by taking
a single seat in a taxi/auto-rickshaw, will be the actual of hire charges
limited to the amount calculated at half of the rates prescribed by the
Director of Transport for taxi/auto-rickshaw.
(4) The total amount of taxi
hire/(reimbursement of) conveyance charges drawn for journeys on a
particular day, shall not exceed the rate of Daily Allowance applicable to
the Railway servant for ordinary locality.
(5) The conveyance
allowance/taxi hire shall not be granted in respect of journeys performed
on a day on which a railway servant draws daily allowance unless the
journeys are unconnected with journeys on tour. (6) Taxi hire shall not be allowed to a railway servant in receipt of permanent traveling allowance or conveyance allowance of any kind. (7) Deleted.(Authority:- Railway Board's letter No.F(E)I/99/AL-7/1 dated 26.3.99)
(8) Taxi hire shall not, in
any circumstances, be allowed for journeys from residence to office or
vice versa.
(9) A statement of taxi hire
conveyance charges actually incurred shall be submitted by the Railway
servant at the end of each month for sanction (and counter-signature) of
the Head of his Department or office.
(10) The Rules do not apply to
Railway doctors who draw conveyance allowance under different orders
issued by the Railway Board. Section IX - Transfer travelling allowance
1642. (1) Travelling
allowance shall not be drawn under the following rules by railway servant
on transfer from one station to another unless he is transferred in public
interest and is entitled to pay during the period occupied by the journey.
A transfer at his own request shall not be treated as a transfer in public
interest unless the authority sanctioning the transfer for special
reasons, which should be recorded, otherwise directs.
(2) When a railway servant is
transferred otherwise than in public interest, a copy of the order of
transfer shall be sent to the Accounts Officer who will be his disbursing
Officer after such transfer with an endorsement stating the reasons for
the transfer. In the absence of such endorsement, the Accounts
Officer shall assume that the transfer is in public interest.
NOTE. -In the case of non-gazetted
railway servant, a certificate from the Head of the office may be accepted
in lieu of the orders prescribed in this sub-rule.
(3) The railway servants in transit
from one post to another, ranks in the grade or class in which his tenure
of the lower of the two posts would place him.
NOTE. --In partial relaxation of the
above rule, when a subordinate railway servant travels to another station
to officiate in a post in the superior or lower gazetted service or on
reversion after officiating in such a post, he may, at the discretion of
the General Manager, be granted transfer passes (for himself as well as
for his family, dependant relatives if traveling with him and kit) of the
class admissible in the higher post.
(4) A railway servant shall
not be entitled to any traveling allowance if no change of residence is
involved on his transfer.
Railway Board’s decision
(1) Government servant appointed to
posts under the administrative control of the Ministry of Railways on the
results of a competitive examination which is open to both Government
servants and others may be granted joining time and joining time pay as
under: (a) Joining time should ordinarily be permitted for all Government servants serving under the Central Government and for State Government servants who hold permanent posts in a substantive capacity;
(b) no
joining time pay should be granted except- (i) When the Government servant holds a permanent post under Government (including State Government) in a substantive capacity; or
(ii)
In the case of appointments
through the Ministry of Home Affairs to the Ministerial Establishment of
the Government of India Secretariat and attached or subordinate offices,
when a candidate originally nominated to a vacancy likely to become
permanent is nominated to another such vacancy owing to cessation of the
former.
(2) Travelling allowance as on
transfer under Railway rules should also be granted in cases were joining
time pay is granted under Clause (b) of Decision No. 1 above.
(3) These orders shall apply also to
a Government servant selected after an interview for an appointment to a
post under Central Government.
(4) Central (including
Railways)/State Government employees declared quasi
permanent/provisionally permanent shall also be eligible to the
concessions mentioned in the above decision. Government servants
declared provisionally permanent/quasi permanent retrospectively but not
w.e.f. a date prior to 7th April, 1955 will also be
eligible to these concessions.
1643. The
entitlements of a Railway servant for the journeys on transfer are as
under: -
(A)
ENTITLEMENTS FOR THE JOURNEYS BY VARIOUS
MODES OF TRANSPORT (1) Journeys by Air:- A Railway Officer holding a post in pay scale of Rs.67000-79000 and above may travel by air, at his discretion, to join the new HQs., on transfer. Officers in the grade pay of Rs 10,000/- may also be permitted to travel by air with the approval of Competent Authority, subject to exigency and where joining at transfer station has to be effected with immediate effect. The air fare will, however, be admissible for self only. No family member of any Railway servant is entitled to travel by air on transfer. (Authority:Railway Board’s letter No.F(E)I/2008/AL-28/15dated 01.12.2008)
(2) Journeys by Rail--Free
passes, as admissible under Schedule –I of Railway servants (Pass) Rules,
1986 may be issued to a railway servant and his family members.
(3) Journeys by Road--A
Railway servant is not entitled to travel by road, between stations
connected by rail. However, between the stations not connected by
rail a Railway servant and his family members may travel by road.
The entitlements for journeys by road will be same as admissible for
the journeys on tour as indicated in sub-rule (5) of Rule 1607 under
“Section –V – Mileage Allowance”, of this Code. The actual
admissible Road Mileage Allowance is indicated in Rule 1644.
(B) TRANSPORTATION OF HOUSE-HOLD EFFECTS
(1) Kit Passes--
Railway servants may be issued Kit
Passes for transportation of personal effects, between places connected by
rail. (2) Charges for transportation of personal effects between places connected by rail on transfer/retirement: (i) If the transportation of personal effects is made by rail, the rates as under will be admissible for transporting personal effects from place of residence to the Railway Station at the Old headquarters and from Railway Station to the place of residence, at the new headquarters:
*As per classification of cities for the purpose of admissibility of House Rent Allowance. The rates for transporting the entitled weight by Steamer will be equal to the prevailing rates prescribed by such transport in ships operated by Shipping Corporation of India. (Authority: Railway Board’s letters No. F(E)I/2008/AL-28/15 dated29.12.2010) (ii) If the transportation of personal effects is made by road, reimbursement of actual expenditure by road limited to rates prescribed as in (i) above will be admissible. (Authority: Railway Board’s letter No.F(E)I/2011/AL-28/26dated 14.02.2012) Note-1: The higher rates of road mileage prescribed for ‘X’ and ‘Y’ class cities would be admissible for transfers within ‘X’ and ‘Y class cities; ‘X’ to ‘Y’ class cities and vice-versa; and from ‘X’/‘Y’ class cities to ‘Z’ class cities and vice-versa. In all other cases of transfers within ‘Z’ class cities, the rates prescribed for ‘Z’ class cities shall be admissible. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/15dated 08.03.2011) Note-2: The rates of transportation of personal effects as mentioned above shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%. 1643 (B) (3) : The rates of transportation of personal effects by road between places connected by rail/not connected by rail would be the rates as prescribed in the table in Rule 1643 (B) (2). (Authority: Railway Board’s letters No. F(E)I/2008/AL-28/15 dated29.12.2010 & No. F(E)I/2011/AL-28/26 dated 01.09.2011& 14.02.2012)
(C) TRANSPORTATION OF CONVEYANCE OF TRANSFER--
A Railway servant may on transfer be
issued a Pass for transportation of conveyance in terms of Schedule-I of
Railway servants (Pass) Rules 1996. Transportation of Conveyance on Transfer/settlement after retirement: WHEN CONVEYANCE IS SENT UNDER ITS OWN PROPULSION
WHEN CONVEYANCE IS SENT LOADED ON A TRUCK
*Prescribed rates means, the rates notified by the concerned Directorate of Transport, for taxi and auto rickshaw, at the starting point, subject to a maximum of Rs.20/- for taxi and Rs.10/- for auto rickshaw as prescribed/revised from time to time. (Authority: Railway Board’s letter No.F(E)I/2011/AL-28/26 dated 01.09.2011)
(D) COMPOSITE TRANSFER GRANT--
(I) TERMS AND CONDITIONS—
A Railway servant will be entitled to a Composite Transfer Grant at the
rates indicated in Part (II) below, subject to the following conditions:-
(1) Composite Transfer Grant
will not be admissible if there is no change in the residence of the
Railway servant, as a result of transfer.
2) Composite Transfer
Grant will not be admissible in case of a temporary transfer not exceeding
180 days.
3) Composite Transfer
Grant will not be admissible if the transfer has been ordered at the
request of a Railway employee. Nor will it be admissible in the case
of a mutual transfer ordered at the request of the concerned employees.
4) In the absence of any
positive mention in the orders of transfer that the transfer is at the
request of the employee or that it is for a period less that 180 days, the
transfer orders should be deemed to carry the sanction of the competent
authority for payment of Composite Transfer Grant subject, however, to
prescribed terms and conditions.
5) The Composite
Transfer Grant, shall not be treated as income for the purpose of
Computation of Income Tax being a part of Travelling Allowance admissible
to a Railway servant, on transfer.
6) The
facility of using Railway Labour for packing household kit on transfer, is
not permissible.
7) The payment of Composite
Transfer Grant need not be linked with the vacation of Railway
Accommodation provided at the old headquarters. The Grant will be
payable if the Railway employee makes some temporary arrangement for
residence at his new headquarters
8) In case of
retirement of a Railway servant, no claim for Composite Transfer Grant
will be entertained until and unless the retired Railway employee vacates
the railway accommodation allotted to him.
9)
Composite transfer Grant will
not be payable to the retired Railway servant if he prefers to stay in the
railway accommodation regularized in the name of any of his family
members, after his retirement.
10) Composite
Transfer Grant will, however, be payable if the retired Railway servant
prefers to live away from his family members in whose name the Railway
accommodation has been regularized. In such cases, the retired
Railway Servant is required to submit documentary proof of his having
changed the residence.
11) For
claming Transfer Grant, a Railway servant is required to submit
documentary proof of his having performed the journey, etc.
(II) QUANTUM OF COMPOSITE TRANSFER GRANT
(a) If there is a change of
residence as a result of transfer and the Railway servant has been
transferred to an outstation (see Note 2 below) beyond a distance of 20
Kms. Payment of Composite Transfer Grant may be regulated as under:-
NOTE: 1.
NOTE: 2.The term ‘Same Station’
means area falling within the jurisdiction of the Municipality or
Corporation including such of sub-urban Municipality notified area or
cantonment as are contiguous to the same Municipality. For example,
Railway servants transferred from Ghaziabad, Sonepat, Gurgaon, Faridabad
etc. to Delhi and vice versa, shall be treated as transferred within the
same station and they will be granted Composite Transfer Grant only at the
rate of one-third of one month’s Basic Pay. (b) For Short-distance transfers within the same station or to an outstation within 20 Kms. Of the Old HQ. A Railway servant who has been transferred within the same station or to an outstation within 20 Kms.of the old headquarters, shall be granted Composite Transfer Grant at the rate of one-third of one month’s basic pay, provided there is a change of residence, as a result of transfer.
(III) PROCEDURE FOR DRAWAL OF
ADVANCE AND PAYMENT OF COMPOSITE TRANSFER GRANT
(i) A Railway servant,
upon receiving the orders of transfer, may apply for an Advance of
Transfer Allowance as admissible which may be granted to him. No
advance will however, be granted to any employee for settlement after
retirement.
(ii) After carrying out the
orders of transfers, a Railway servant will submit his first transfer T.A.
bill, within a period of three months from the date on which the journey
is performed.
(iii)
The second transfer T.A. Bill,
if any, may be preferred within a period of three months after
transportation of his personal effects finally.
(iv)
Personal effects may be
transported either one month before the date of transfer or within six
months from the date of transfer. The period of one month/six months may
be extended in individual cases attendant with special circumstances, with
the approval of the Competent Authority.
(v)
In the case of Railway employees
settling after retirement, the claim for full settlement of Composite
Transfer Grant will be entertained only when the retired Railway employee
has actually performed the journey/transported his personal effects
finally and has submitted the necessary documentary proof therefore.
(vi)
(IV) QUANTUM OF ADVANCE
The quantum of advance admissible on
transfer to a serving Railway employee is as follows:- The quantum of advance admissible on transfer to a serving Railway employee is 75% of the admissible amount of Composite Transfer Grant.
(2)
The drawl of Advance of TA on transfer as also Pay Advance should be
recorded in the Last Pay Certificate of the transferred employee.
(3)
The Advance of TA may be adjusted against first TA Bill on transfer
submitted by the Railway servant.
(4)
Advance of pay or TA on transfer will not be admissible to any Railway
employee for settlement after retirement.
(V)
Quantum of Composite Transfer Grant to the
retired railway employees for settling at their home-town/any other
declared or intended place
The quantum of Composite Transfer Grant admissible to a
retired railway employee or to his/her family members, in the event of
death of a railway servant, will be as admissible on transfer, in
terms of part (II) above.
Railway Ministry’s Decisions Transfer Travelling Allowance in cases, where both husband and wife are in Government service and are transferred within 60 days of his/her transfer from the same place to the same place, shall not be admissible to the spouse transferred later. In cases where the transfer takes place within six months, but after 60 days of the transfer of the spouse, fifty per cent of the Transfer Grant on transfer shall be allowed to the spouse transferred later. No transfer grant shall be admissible to the spouse transferred later, in case both the transfers are ordered within 60 days. The existing provisions shall continue to be applicable in case of transfer after a period of six months or more. Other rules precluding Transfer Grant in case of transfer at own request or transfer other than in public interest shall continue to apply unchanged in their case. (Authority: Railway Board’s letter No. F(E)I/2008/AL-28/15dated 01.12.2008)
1644.
(1) DELETED...
(2)
(3) Railway servants are
entitled to Composite Transfer Grant on the same scale as admissible to
them for journeys by rail.
(4)
(5)
Railway servants (whether they
joined Railway service before 1-5-76 or, on or after 1-5-76) are eligible
for transportation of personal effects by road between stations not
connected by rail at the following scale:--
1645. Travelling Allowance for short-distance transfers.--I.
For transfer within the same station:-
(a)
No traveling allowance is
admissible if no change of residence is involved.
(b)
(c) Personal effects-Actual cost of
transportation not exceeding the amount admissible under the rules. NOTE (i) A Railway servant who has been transferred within the same station or to an outstation within 20 Kms. of the old headquarters, shall be granted Composite Transfer Grant at the rate of one-third of one month’s basic pay, provided there is a change of residence, as a result of transfer.
(ii) The term ‘same station’ means
the area falling within the jurisdiction of the Municipality or
Corporation including such of sub-urban Municipality/notified area or
Cantonment as are contiguous to the named municipality etc.
II. For transfer between two
stations. --(a) No
traveling allowance is admissible if no change of residence is involved. (b) If there is a change of residence as a result of transfer, full transfer travelling allowance will be admissible if the distance between the two stations exceeds 20 Kms.
NOTE. -The distance between stations
will be taken from office to office. If there are alternate rail and road
routes, the distance by each, should exceed 20 Kms. for eligibility to the
transfer grant.
1646. (1) If a
member of a Railway servant’s family follows him within six months or
precedes him by not more than one month, free passes under Rule 1643
and/or traveling allowance under Rule 1643 may be granted in respect of
such member.
NOTE.--These time limits may be
extended by the Railway Board in individual cases attendant with special
circumstances. The powers in respect of extending the time limit of six
months stipulated herein may also be exercised by:
(a) General
Manager or an Officer exercising the powers of General Managers.
(b)
Any officer to whom these powers
are redelegated with the specific approval of the Railway Board; and
(c)
An Officer enjoying the powers
of the Head of Department but is not under the control of either General
Manager or an Officer enjoying the powers of a General Manager.
(2) If a member of a railway
servant’s family travels to the new station from a place other than the
railway servant’s old station within the time specified in sub-rule (1),
free passes for the rail journey and actual fare for the journey made or
the fare admissible from the old to the new station, whichever is less,
for the journey by steamer, may be granted in respect of such member.
(3) If the family of a railway
servant, in consequence of his transfer, travels to a station other than
his new headquarters within the time specified in respect of sub-rule (1),
a free pass for the rail journey and traveling allowance for other
journeys, not exceeding the traveling allowance admissible between the old
station and the new station, may be granted in respect of such family.
NOTE. --(1) The grade of a railway
servant, for the purpose of the above rule, may be determined with
reference to the facts on the date of transfer, while the number of passes
or number of persons to be included in a free pass with reference to the
facts on the date of the journey.
(2) The period of the one month or
six months should be reckoned under sub-rule (3) from the date of the
railway servant handing over charge at his old station and under
sub-rule(1) & (2) from the date of his taking over charge at the new
station.
1647. Daily Allowance on Temporary Transfer.
--Daily allowance is admissible during temporary transfer as follows:-
(i)
First 180 days---Full Daily
Allowance.
(ii) Beyond
180 days---Nil.
1648. A railway
servant who goes on leave not exceeding four months, after he has given
over charge of his old post and before he has taken over charge of his new
post, shall be entitled, whether the order for transfer is received before
or after the commencement of his leave, to the concession admissible under
this section, as for a journey from his old to his new post.
1649. (1) A railway
servant who takes leave exceeding four months, while in transit from one
post to another, may draw traveling allowance under this Section for so
much of the journey as he has accomplished before the order granting his
leave is received, in addition to the concession admissible under sub-rule
(2) below.
(2) When on return from leave
exceeding four months, a railway servant is stationed at a headquarter
other than that at which he was stationed when he went on leave, he may be
allowed the concession admissible under this section as for a journey from
his old to his new station.
1650. A railway servant appointed to a
new post while in transit from one post to another, is entitled to draw
traveling allowance for so much of the journey on transfer as he has
accomplished when he receives the first order, and for the journey from
the place at which he receives such orders to his new station. |
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