INDIAN RAILWAY ESTABLISHMENT CODE

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CHAPTER 16
TRAVELLING ALLOWANCE RULES

Section X – Travel of members of Railway Board by saloon

1651. (1)  (a) A Member of the Railway Board, which term includes Chairman, Railway Board and the Financial Commissioner for Railways for the purpose of these rules, shall be entitled, when traveling on duty, to be provided with one standard Gauge Saloon for his exclusive use; 

(b)  When a Member is traveling in his saloon on a Gold Pass, his family (wife and children but no other dependents) may travel with him in the saloon free of charge; 

(c)  Any other persons except bonafide servants traveling with the Member, Railway Board, in his saloon, must pay the usual fare to the Railways by purchase of First Class tickets, and in every bill for traveling allowance in respect of a journey performed in a saloon, the Member must specify the number of such persons who traveled with him, and certify that necessary tickets were purchased by them.  

(Authority:- Railway Board's letter No. F(E)1/89/AL-28/4 dated 7.789)

Section XI - Journeys to join first appointment in Railway 

1652.  Except as otherwise provided in these rules, traveling allowance is not admissible to any person for the journey to join his first post in Railway service.  When travelling allowance is drawn under Rules 1656 and 1657, the class of free pass and the rate of daily allowance and mileage will be those to which the Railway servant will be entitled after joining his posts. 

1653.  When a railway servant who is retiring from service or has been thrown out of employment owing to reduction of establishment or the abolition of his post, is reappointed to railway service, the authority which sanctions his reappointment may permit him to draw travelling allowance as on tour, for so much of his journey to join his new post as falls within India, but no Daily Allowance may be drawn for halts on the journey. 

1654. Any person appointed by the competent authority from abroad to railway service in India may draw transportation expenses as may be decided by the said authority for a journey from his residence to any port in India at which with the permission of the said authority, he may disembark.  He shall be entitled to draw travelling allowance, as on tour from that port to the station where he is posted. 

Section XII - Journeys to hill station

1655.  A Railway servant who travels on duty to a hill station may draw traveling allowance during his absence as for a journey on tour.  Such a railway servant shall, however, forfeit all claims to traveling  allowance for journey and halt, other than permanent traveling allowance, if he prolongs his stay at the hill station beyond a period of ten days or the period necessary for the performance of the duty on which the journey is made whichever is less; provided that the Railway Board and, in respect of the staff under his control, the General Manager of an Indian Railway, may preserve the railway servant’s claim to traveling allowance by 

(a)   sanctioning a halt in excess of ten days, and 

(b)  officially intimating that his presence was required on duty throughout the period or that he was permitted to extend  his stay during holidays immediately following his period of duty. 

(2)  The Heads of Departments may exercise the power of a General Manager under this rule up to a maximum limit of 30 days. 

Government of India’s Decision:

The term holiday occurring in the above rule includes casual leave. 

Section XIII - Journeys to attend examination

1656. A railway servant is entitled to draw traveling allowance for the journeys to and from the place at which he appears for: 

(i)    An obligatory departmental examination; 

(ii)   In respect of military officer in railway  employment, an examination for promotion in military rank. 

Provided that 

(a) Traveling allowance shall not be drawn under this rule more than twice for any particular examination or standard of examination; and 

(b)  A Head of Department may disallow travelling allowance under this rule to any candidate who, in his opinion; 

(i)   has culpably neglected the duty of preparing himself for an obligatory examination; 

(ii)  does not display a reasonable standard of proficiency in an  examination which is not obligatory. 

NOTE. --For the purpose of this rule, qualifying examination for promotion above Grade II in the Clerical Staff of the Accounts Department up to and including the rank of Sub-head and Qualifying Examination for Promotion to the rank of Accountants Inspectors of Station Accounts and Inspectors of Stores Accounts, shall be treated as obligatory examinations. 

1657. Railway Board may permit a railway servant to draw travelling allowance for the journey to and from the place at which he appears for an examination other than those specified in Rule 1656. 

1658.  Traveling allowance for journeys under this section shall be calculated asfor a journey on tour but no allowance shall be drawn for halts on the journey. 

Section XIV - Journeys when called for interview

1659.  A Government servant summoned for interview in connection with the filling of a Railway Post other than an advertised one, may at the discretion of the authority competent to fill the post, be granted return journey free passes of the appropriate class but shall not be granted any other kind of travelling allowance. 

Railway Ministry’s decision 

This rule applies to the Government servant not employed on the Railway on which the post in connection with which he is summoned for interview is to be filled, or to Railway Servant summoned for interview by the Union Public Service Commission. 

1660.  A Railway servant summoned for interview and/or written test in connection with the filling up of a post other than an advertised post on the Railway on which he is employed, or in the Office of the Ministry of Railway/or in a Railway Administration in which a competent authority has authorized recruitment from the Indian Railways, should be deemed to have performed a journey on duty and given travelling allowance as on tour.

1661.  (1) A Railway servant on casual leave when called upon to attend a Selection Board in connection with a post in the normal line of promotion, shall be treated as on duty and allowed travelling allowance as on tour. In other cases i.e. in case of selection to posts which are outside the cadre to which a railway servant belongs or which are outside the normal line of promotion of the person concerned, the period involved should be treated as casual leave. 

(2)  A Railway servant when called upon by other Ministries/Department/Offices/Public Sector undertakings for interview in connection with appointment on deputation/foreign service to posts which are not advertised, and with which the Union Public Service Commission is not concerned, may be treated as on duty and they should be allowed return journey duty passes and Daily Allowance for to and for journey period.  No Daily Allowance  shall be payable for the period of halt in connection with such interviews. If any travelling allowance in the form of cost of journey, mileage etc. is paid by other ministries/departments/offices/public undertaking, the same should be credited to the railway revenues. 

(3) No travelling allowance will be paid to those persons who themselves apply for interview direct. 

(4) In cases where railway servants are called for interview for filling up posts by non-Government agency, each case would be considered on merits by the Railway Board as when a reference in the matter is received.  

Section XV - Journeys during leave or when proceeding or returning from leave

1662.  Except as otherwise provided in these rules, a railway servant is not entitled to any travelling allowance for a journey made during leave or while proceeding or returning from leave. 

1663.  (1) When travelling allowance is sanctioned under the exception to Rule1662, it will be regulated by grade to which the railway servant would have belonged had he not proceeded on leave including leave preparatory to retirement. 

(2) The Head of Department may grant travelling allowance as on tour to a non-gazetted railway servant who is required to perform some public duty at a place other than the one where he is spending his leave provided that travelling allowance may not be granted for a journey while proceeding on or returning from leave. 

(3) The General Managers, Director General/ Railway Designs and Standard Organisation, Chief Administrative Officers and the other Heads of Office drawing a pay of Rs. 7300/- per month and above may, in consultation with the financial Adviser and Chief Accounts Officer, grant travelling allowance as on tour to Accounts Officers who are required to perform some public duty at a place other than one where they spend the leave, provided that travelling allowance may not be granted for a journey while proceeding on or returning from leave. These powers should be exercised personally by General Managers/Chief Administrative Officers etc. and should not be redelegated. 

(Railway Ministry’s letter No. F(E) 1/78/PW/7/2 dated 24-1-79 ) 

NOTE:  The travelling allowance for a railway servant who is required to travel  on duty in consequence of  his re-employment during leave preparatory retirement, following the date of his compulsory retirement granted to him under Rule 540 or corresponding rule applicable to him which runs concurrently to his re-employment, should be regulated by the pay and grade of the post which he held immediately before proceeding on such leave; even though his pay in the post in which he is re-employed together with his leave salary in respect of refused leave may be less than the pay of the post held  by him prior to commencement of such leave. 

1664.  (1) When a railway servant is compulsorily recalled to duty before expiry of his leave and the leave thereby curtailed by not less than one month, he is entitled to draw travelling allowance as for a journey on tour from the place at which the order of recall reaches him, or, if the journey involves travelling  by sea, from the port at which he lands in India to the station in which he is recalled.  If the period by which leave is curtailed is less than one month, travelling allowance may be allowed at the discretion of the authority recalling the railways servant. 

(2) If the railway servant recalled to duty is entitled to travelling allowance under Rule 1650, he may not draw travelling allowance under Sub-rule (1). 

1665.  If a non-gazetted railway servant, on compulsory recall from leave exceeding four months, is posted to a station other than  that from which he went on leave, he may, if his new station is more than 350 kms. distant from his old station, be granted, in addition to the concession admissible under Rule1615, free passes and/or traveling allowance for his family under Rule 1642 for the journey from the place at which the order of recall reaches him to the new station; 

Provided that the amount of mileage allowance shall not exceed that which should be admissible if the journey was performed from the old to the new station.  

Section XVI - Journeys on retirement, dismissal or termination of appointment

1666. (1) No person shall, without the sanction of the Ministry of Railways be entitled to any travelling allowance for a journey made after retirement or dismissal from railway service or after the termination of such service. 

(2) A Railway servant in the event of retirement and/or members of his family in the even of death of Railway servant, besides free passes admissible under the Railway Servants (Pass) Rules, 1986, shall be entitled to travelling allowance as admissible on transfer. 

(3) The time limit for performance of journey to home town/selected place of residence for the purpose of admissibility of travelling allowance under Sub-rule(2), is one year from the date of retirement.  This time limit of one year will also apply in the case of those Railway servants who are re-employed within one year after retirement and want to claim travelling allowance after the expiry of the period of re-employment. 

(4) Travelling allowance under sub-rule (2) above is admissible to a Railway servant retiring voluntarily, or on invalid/compensation pension.  The travelling allowance is not admissible to the employees who are dismissed/removed from service.  However, Railway employees who quit service by resignation for reasons not accepted as good and sufficient by the Railway Administration, will not be entitled to any travelling allowance as on transfer, but they shall be granted passes if admissible under Railway Servants (Pass) Rules, 1986. 

(5) When a retired Railway servant undertakes a journey to an outstation to attend a departmental enquiry instituted against him/her pertaining to his/her service period, he/she may be allowed travelling allowance as given below:- 

(i)   A pass of the class to which he was entitled prior to retirement, or first class, whichever class is lower, for self only for the journey from his home town (declared as such for purposes of settlement passes) or from the actual place of residence, to the place of enquiry and back, whichever distance is shorter; and 

(ii)   Daily allowance for the journey including halts at the outstation. 

NOTE--The rate of daily allowance will be regulated in accordance with the pay drawn/post held by the retired Railway servant immediately prior to his retirement. 

(iii)  The payment of TA/DA would be subject to certification by the Inquiring Officer about the attendance of by the Railway servant. 

(iv)  No advance of traveling allowance would be admissible in such cases. 

(6)  When a retired railway servant undertakes a journey to an outstation for perusal of documents for preparation of his defence in a disciplinary case instituted against him,  he may be allowed the following TA/DA in one case only:- 

(i)   A pass of the class to which the retired railway servant was entitled prior to retirement, or first class whichever class is lower, for self only for the journey from his “Home Town” (declared as such for purposes of settlement passes), or from the actual place of residence, to the place where the documents are kept, whichever distance is shorter, and back, and 

(ii)  Daily Allowance for the period of journey and a maximum of 3 days only for halt at outstation.

NOTE. -- (a) The rate of Daily allowance will be regulated in accordance with the pay drawn/post held by the retired railway servant immediately prior to his retirement; 

(b) In the case of those railway employees who retired prior to the revision of the pay scales, the rate of Daily Allowance for such journeys would be determined on the notional pay of the retired employee which will include, in addition to pay in the pre-revised scales, dearness pay, Dearness Allowance, Addl. Dearness Allowance, ad-hoc D.A. and Interim relief appropriate to that pay as admissible under orders in existence on 31-12-85. 

(iii) No advance of Traveling Allowance would be admissible. 

(iv) The grant of Travelling Allowance will also be subject to the condition that the inquiring officer certifies that the official records to be consulted are relevant and essential for the preparation of the defence statement. 

Section XVII - Journeys to attend court of law

1667. The following provisions apply to a railway servant who is summoned to give evidence: - 

(i)  In a criminal case, a trial before a Court martial, a civil suit, or proceedings to which Government is a party or a departmental enquiry held by a properly constituted authority in the Indian Union; or 

(ii)  Before a court in a foreign territory 

Provided that the facts as to which he is to give evidence have come to his knowledge in the discharge of his public duties: 

(a)  He may draw travelling allowance as for a journey on tour attaching to his TA Bill a certificate of attendance given by the Court or other authority which summoned him. 

(b) When he draws such travelling allowance he may not accept any payment of his expenses from the Court or authority.  Any fees which may be deposited in the Court for the travelling and subsistence allowance of the witness must be credited to the Railway Revenues. 

(c)  If the Court in which he gives evidence is situated within 8 kms. of his headquarters, and no traveling allowance, is, therefore, admissible to him for the journey, he may, if he be not in receipt of permanent travelling allowance, accept such payment of actual travelling expenses as the Court may  make.  

NOTE:-  A railway servant summoned to give evidence while on leave is entitled to travelling allowance under these Rules from and to the place from which he is summoned as if he were on duty. 

Government of India’s decisions 

(i)   Journeys connected with police inquiries-Travelling allowance is admissible to an Officer proceeding to a police station to lodge a complaint or give information of an offence, but under the orders of the Government of India in the Home Department No1163 dated the 14th September, 1874, no allowance is admissible to an officer summoned by a police officer to give evidence before him. 

(G.I.F. & C.D. No.6170-P dated the 19th December, 1894.)  

(ii)   The question of admissibility of travelling allowance to the officials of a department who are required by their superior officer to proceed from one station to another to appear before police officers or to accompany them to another station, has for some time past, been under the consideration of the Government of India, and it has been decided that whether the employee’s presence is required to give a statement or to assist generally in the police investigation, it is within the discretion of his superior officer who orders the Government servant to undertake the journey to grant travelling allowance for the journey as having been performed  on duty.  It has been held that this rule provides, merely for cases in which the court or other authority has the power of paying witnesses` expenses.  It is not the intention of the rules to forbid the grant of travelling allowance to a Government servant attending, under proper orders, inquiry whether police or departmental. 

(G.I.F.D. U.O.No. 6847-CSR dt. 15th December,1926.) 

(iii) Where a railway servant whether under suspension or not, performs journey to attend police/special Police Establishment Enquiry in connection with a case in which he is suspected to be involved, travelling allowance as for a journey on tour may be allowed for such journeys provided that they are performed under the direction of, or with the approval of, the Head of the Office in which he is for the time being employed, or was employed, before suspension. 

(iv) Where a railway servant undertakes journey during suspension for appearing in a Court of Law as an accused and is later on acquitted by the Court and reinstated in service or would have been reinstated in service but for death or his having attained the age of compulsory retirement or being allowed to retire voluntarily, traveling allowance as on tour based on the grade to which the railway servant belonged before suspension may be reimbursed to him provided the legal expenses incurred by him in defending such proceedings are reimbursed in full or in part under Article 320 (3) (d) of the Constitution. 

(v)   Traveling Allowance in respect of following types of cases may be granted as indicated below: - 

(a)  Proceeding initiated by Government in respect of matters connected with the official duties or position of the railway servant.  In respect of such cases, travelling allowance may be granted as in Government of India’s Decision No. (iv) above. 

(b)  Proceedings in respect of matters not connected with official duties or position of the   railway servant: - 

      No Travelling Allowance is admissible in such cases 

(c)  Proceedings instituted by a private party against a railway servant in respect of matters connected with his official duties or position. 

(i)   If the Railway Administration on consideration of the facts and circumstances of the case consider that it will be in public interest that the Administration should themselves undertake the defence of the railway servant in such proceedings and if the railway servant agrees to such a course, the railway servant will be paid travelling allowance as for a journey on tour. 

(ii)  If the Railway servant purposes to conduct his defence in such proceedings himself, travelling allowance may be paid on the lines indicated in sub-rule (iv) above subject to the further condition that the travelling expenses are not decreed by the court of Law as payable by the plaintiff. 

(d)        Proceedings instituted by a Railway servant on his being required by Government to vindicate his official conduct. In respect of such cases, travelling allowance may be granted to the railway servant on the lines indicated in Government of India’s Decision No. (iv) above. 

(e)        Proceeding instituted by a railway servant suo moto with the previous sanction of the Government to vindicate his conduct arising out of or connected with his official duties or position.  In respect of such cases, no travelling allowance is admissible. 

1668. (1)   Every person, whether he is a Railway servant, Central or State Govt. servant or not, who is called to give evidence in a departmental inquiry by, either the Railway administration or the Railway servant against whom the inquiry is being held, shall be entitled to payment of travelling and other expenses as laid down below. 

(2)    Where the witness is a railway servant, he shall be entitled to receive, in respect of the attendance before the authority holding the departmental inquiry from the department or office under which he is serving  for the time being, payment of travelling allowance  as on tour. 

(3)    (i)   Where the railway servant is called in the departmental inquiry to give evidence as to facts which have come to his knowledge in the discharge of his public duties, the minimum time required to be spent by him on the journey to and from the place where the inquiry is held and the days on which he is required to remain present before the authority holding the inquiry, shall be treated as duty. 

(ii)   Provided that if the Railway servant is on leave, the entire time spent shall be treated as a part of the leave and he shall not be deemed to have been recalled to duty.

(iii)   Where a railway servant is called by any authority holding the departmental inquiry to give evidence as to facts which have come to his knowledge at a time when he was not in railway service, he may be paid travelling allowance as provided in clause (2) above. 

(4)   Where the witness is Central Govt./State Govt. servant, he shall be entitled to receive, in respect of the attendance before the authority holding the departmental inquiry, from the Central/State Govt. such travelling allowance and/or daily allowance as may be admissible to him under the rules applicable to him in that behalf in respect of a journey undertaken on tour and the amount so paid shall be the liability of the Railway administration.  The Central/State Govt. will, however, make the necessary payments and shall raise a debit in respect thereof against the Railway administration. 

(5)   Where a person who has been a Railway servant but has ceased to be so, is called to give evidence as to facts which might or might not have come to his knowledge in the discharge of his duties, or a person who is not a servant of the Union, is called to give evidence before any authority holding a departmental enquiry, such a person shall be entitled to claim from the Ministry or Department or office under whom the railway servant against whom the inquiry is being held is for the time being serving, travelling allowance under Rule 1696. 

(6)   The officer or the Board holding the inquiry shall furnish a certificate in the following Form to every person appearing before him or to give evidence. 

FORM 

This is to certify that Shri (Name, designation, office, etc.) appeared before me as a witness on ................. at (place) ................. in the departmental inquiry against Shri (Name, designation, etc.) and was discharged on............ at (time).......... 

Nothing has been paid to him on account of his travelling and other expenses. 

(SIGNATURE)
Disciplinary Authority/Board of
Inquiry-Inquiry Officer. 

Copy forwarded for information to the Ministry/Department of Secretary to the Govt. of (Name of State Government) Department. 

(7) The foregoing instructions shall also apply to a person assisting the Railway servant against whom the inquiry is held in presenting his case.  Such a person shall be granted a certificate in the following form by the authority holding the departmental inquiry. 

FORM 

This is to certify that Shri (Name, designation, office, etc.) attended the proceedings in the departmental inquiry against Shri (Name designation, etc.)  to assist the said designation, etc. and was discharged on ................at (time)....... 

Nothing has been paid to him on account of his travelling and other expenses. 

(SIGNATURE)
Disciplinary Authority/Board of
Inquiry/Inquiring Officer/Appellate authority 

Copy forwarded for information to the Ministry/Department of.................. 

1669. In cases where railway servants whether on duty or on leave or under suspension, undertake journeys to an outstation to persue official records for the preparation of their defence in connection with the disciplinary proceedings instituted against them, travelling allowance as on tour and daily allowance (restricted to a maximum of three days only) will be allowed from the headquarters of the railway servant or from any other places where the railway servant may be spending his leave or where the suspended officer has been permitted on his request to reside, but not exceeding what would be admissible, had the journey been undertaken from the headquarters of the railway servant subject to the following further condition:- 

(i)   The disciplinary authority competent to permit inspection of documents/the Inquiring authority certifies that the official records to be consulted are relevant and essential for the preparation of the defence statement.  Such a certificate is necessary only in case where the accused railway servant asks for access to the documents which are not mentioned in the list of documents proposed to be relied upon by the Railway Administration. 

(ii)  the competent authority certifies that the original records could not be sent to the Headquarters station of the railway servant or the bulk of the documents ruled out the possibility of copies being made out and sent: 

(iii) the Head of office under whose administrative control the railway servant is, certifies that the journey was performed with his approval; and

(iv)  in case of officers not under suspension at the time of undertaking the journey, the period spent in transit to and fro and the minimum period of stay required at the place where the official records are made available for perusal, should be treated as duty or leave according as the officer is on duty or on leave at  that time, and in case of officers under suspension who are subsequently reinstated in service, the period will be treated as duty, leave or  otherwise in accordance with the orders passed by the competent authority under Rule 1345 (i) RII. 

1670.  A railway servant summoned to give evidence in circumstances other than those described in Rule 1663 or to serve as assessor or juror in a court of law, is not entitled, by reason of his position as a Government servant, to any payment other than those admissible by the rules of the court.  If the court pays him any sum as subsistence allowance or compensation apart from payment for travelling expenses, he must credit that sum to railway revenues before drawing full pay for the day or days of absence. 

NOTE: - This period spent by railway servant in attending court as juror and assessor with the permission of their respective Heads of Department, should be treated as special casual leave, which should not be debited to their casual leave accounts and no extra payment, except those admissible under these rules, should be made to them for such period. 

Government of India’s Orders 

The question has arisen whether an employee who is subject to the Payment of Wages Act, 1936 can legally pay to the department fees or sums received by him from court as subsistence allowance or compensation.  Such payment will amount to a deduction from wages within the meaning of the explanation to sub-section (i) to Section 7 of the payment of Wages Act, 1936 and is thus inadmissible under the provision to that Section. The employee, therefore, cannot legally be asked to credit to railway the subsistence allowance granted to him by the court. This difficulty can be solved by the issue of rules by the High Court to the effect that in the case of Government servant who are subject to the payment of Wages Act, 1936, such sums should be deposited by the court themselves in the treasury to the credit of the railway or office concerned. 

1671.  A railway servant who is summoned to give evidence of facts which came to his knowledge in the discharge of his duties or to produce official documents in a civil suit in which Government is not a party, will be paid travelling expenses etc.  by the court at the rates admissible to the railway servant for a journey on tour.  In order to enable the court to assess the amount admissible to him the railway servant should carry to the court a certificate duly signed by the Controlling Officer of the railway servant showing the rate of travelling and daily allowance admissible to him for a journey on tour.  If the railway servant is his own Controlling Officer, the certificate  will be signed by him as such. 

NOTE. --These orders do not apply in respect of attendance at courts in the West Bengal state. 

Section XVIII - Journeys by Railway servants under suspension

1672. A railway servant under suspension who is required to perform journey to attend a departmental inquiry, may be allowed travelling allowance as for a journey on tour from his headquarters or the place at which he has been permitted to reside during suspension to the place of inquiry whichever is less.  No travelling allowance will, however, be admissible if the inquiry is held at his won request.  The rate of daily allowance admissible will be the same to which a railway servant was entitled on his pay just before his suspension. 

Railway Ministry’s decision 

(1) Travelling allowance is admissible to a railway servant summoned to give evidence in a court of law while he is under suspension, but the period of his attendance at the court will be treated as suspension only. 

Section  XIX - Journey to obtain medical treatment advice or certificates or to appear before medical boards.

1673. Notwithstanding anything contained in this rule, no travelling allowance shall be admissible to a railway servant performing a journey to visit a Dental Practitioner or in connection with any treatment or advice other than a treatment or advice by a Medical Officer, a physician specialist or a surgeon specialist. 

1674. Journeys for procuring Health Certificates.-- Travelling allowance is not admissible for a journey undertaken to procure health certificate on first appointment to Government servants. 

1675. (1) A railway servant who is sent by the authorised medical attendant to a specialist in the service of Government or other Medical Officer at the nearest station under note 3 to Rule 603(3) RI shall draw a travelling allowance as for a journey on tour, but no daily allowance shall be drawn for halts on the journey.  If a member of a railway servant’s family is similarly sent, free passes of the class admissible to the railway servant himself under the Railway servant (Pass) Rules, 1986 may be issued for the outward and return journeys. 

NOTE. --Travelling allowance is payable to the railway servant even if the journey performed is treated as leave provided that other conditions governing the grant of travelling allowance in such cases are satisfied. 

(2) In the alternative, if a specialist or other Medical Officer is summoned to attend upon the railway servant (patient), he shall, on production of a certificate in writing from the authorized medical attendant in this behalf, be entitled to travelling allowance under the rules applicable to him. 

1676. (1) A railway servant suffering from Cancer, Tuberculosis or Polio myelitis who is sent to a hospital referred in Rule 643 RI for treatment on the advice of the authorized Medical Attendant shall be entitled to travelling allowance as for a journey on tour to and from the place of treatment, but no daily allowance shall be admissible for any halts; 

(2) In respect of a member of the family of a railway servant suffering from Cancer, Tuberculosis or Polio myelitis who is similarly sent for treatment, a railway servant shall be entitled to free passes of the class to which he himself is entitled for the journey by rail to and from the place of treatment and the actual expenditure on road journeys not exceeding mileage allowance admissible to the railway servant himself. 

(3) If the authorised Medical Attendant certifies in writing that in the case of a railway servant or a member of his family suffering from Cancer, Tuberculosis or Polio myelitis, it is unsafe for the patient to travel unattended and that it is necessary for an attendant to accompany the patient to the place of treatment, an attendant may be allowed to accompany the patient to the place of treatment.  The attendant, (a) if a railway servant, shall be deemed to have been travelling on duty and may draw travelling allowance for the outward and inward journeys as for a journey on tour, and (b) if not a railway servant, may be allowed a free railway pass of the same class as allowed to the patient, or of a lower class for the journeys by rail to and from the place of treatment of the patient, and for road journey, actual expenditure exceeding the mileage allowance admissible to the railway servant himself. 

NOTE. --(i)  No cost of conveyance of personal effects may be allowed. 

(ii)  Extra railway pass and daily allowance may be allowed for journeys undertaken by the railway servant after completion of treatment for periodical check-ups at the nearest Government recognized or Cancer, Tuberculosis or other hospital providing facilities for the treatment of Cancer and Tuberculosis where the railway servant received treatment, on the advice of the Authorised Medical attendant or the specific advice of the authorities of the hospitals where the treatment was received. 

(4) If, in order to obtain anti-rabic treatment, a railway servant is compelled to leave a station at which he falls ill and at which anti-rabic treatment is not available, and travels to the nearest station where the said treatment is available, he may, on production of a certificate from the Railway Medical Officer of the Division that the journey was in his opinion absolutely necessary, draw travelling allowance for the journey.  The concession is also admissible to a railway servant on leave. 

1677. (1) A railway servant suffering from mental diseases, when sent for consultation/treatment in a Mental Hospital referred to in Rule 644-RI on advice of the authorized Medical Attendant, may be given free passes for the outward and return journeys to the Mental hospital as admissible under the rules but no daily allowance is to be paid.  For the road portion of the journey, travelling expenses incurred, subject to a maximum at half the rate of mileage allowance calculated for the road journey, may be reimbursed.

(2) If the authorized Medical attendant certifies in writing that in the case of railway servant suffering from mental disease it is unsafe for the patient to travel unattended and that an attendant is necessary to accompany him to the place of consultation/treatment, a free railway pass by the same or lower class may be allowed for the attendant for both ways. For the road journey of the attendant, same concession as for the railway servant may be allowed.

NOTE. --       (i)   The outward journey should be deemed to have commenced from the headquarters of the railway servant or from which the patient actually travels, which is nearer to the place of consultation/treatment.  Likewise, the return journey will be deemed to have ended at the headquarters or at the place to which the patient actually travels whichever is nearer.

(ii)                As regards travelling expenses for the road portion of the journey or for the journey between station connected by road only claimed by an attendant, he/she may be allowed the actual cost of transit not exceeding the travelling allowance admissible to the railway servant concerned.  This will cover journey not only to the nearest railway station but also long journey by road to the nearest railway station or the hospital concerned where there is no rail link.

1678.  The journeys contemplated by Rule 1677 should not be undertaken without the previous permission of the Controlling Officer if such permission can be obtained without risk to the railway servant requiring medical advice.

1679. (1) A railway servant who is directed by his official superior, in the interests of the public service, to apply for an invalid pension, may, if he be required to make journey in order to appear before a Medical Board, draw his actual travelling expenses subject to a maximum of the amount of travelling allowance calculated for the journey.  If it be necessary for him to return to his headquarters after appearing before the Medical Board, he may draw his actual expenses subject to the same maximum.  For either journey, his traveling allowance bill must be supported by a certificate that he was directed to apply for an invalid pension in the interest of the public service and that he did not voluntarily ask to retire.

(2) A Head of a Department may allow actual expenses, as limited by sub-rule (1) of this rule, to be drawn by a railway servant who voluntarily applies for an invalid pension provided that he is satisfied that the circumstances for applicant are such as to justify the concession. 

Auditor-General’s Decision

Journeys  after having been invalided.  A non-gazetted Government servant after having been invalided by a Civil Surgeon with effect from the 30th Jan., 1935, had to undertake subsequent to that date, for obtaining the attestation of the Medical certificate under Rule 2514-RII (1975 edition) several journeys to appear before the Medial Board which ultimately confirmed the Civil Surgeon’s certificate retrospectively with effect from the 30th January,. 1935.  The Government servant put in a claim for the reimbursement of travelling allowance in respect of these journeys and a doubt was felt whether the case could be covered by the ordinary rules for travelling allowance.  It has been decided that rule 1679 does not become inoperative if, in a case like this, retirement takes retrospective effect from a date prior to the date on which the journey to appear before the Medical Board is performed.

1680.  When a non-gazetted railway servant performs a journey to undergo a periodical medical examination required by or under the rules applicable to him, he may draw travelling allowance for such period as may be certified by medical authority concerned to be absolutely necessary for the purpose.

1681.  Except as provided in rule 1680, no travelling allowance is admissible for a journey undertaken in order to appear before a Medical Board.

1682.  Travelling allowance under Rules 1674 to 1680 shall be calculated as for a journey on tour, but except in a case covered by rule 1680 no allowance shall be drawn for halts on the journey.

1683.  (1) A Medical Officer who considers that a railway servant on whom it is his duty to attend professionally should leave his station to obtain medical advice or treatment or to proceed on leave, and that it is unsafe for him to travel unattended, may, if he does not himself accompany him, arrange for an attendant to do so; and the attendant (a) if a railway servant, shall be deemed to have been traveling on duty and may draw travelling allowance for the outward and return journey on tour, and (b) if not a railway servant, may draw actual expenses.

(2) When the Medical Officer’s opinion as to the necessity for the journey and for attendant during it can be obtained before its commencement, a certificate from him that the journey with an attendant was necessary, is sufficient for the purpose of this rule.

(3)  This rule also applies to attendant on members of railway servant’s family when entitled to travelling allowance under rule1676.

NOTE. --Grant of traveling allowance for the attendant shall be regularized on the lines of the provision contained in rule 1676 (i), (ii) and (iii).

Section  XX - Journeys by Railway medical officers for attending on Railway servants and their families at outstation.

1684.  When a Railway Medical Officer is called to render medical assistance to a Railway servant or his family at outstation, he may be granted travelling allowance, as on tour, when the medical service rendered is gratuitous.

Section XXI - Journeys on a course of training

1685.   When a Railway servant is selected to undergo a course of training, he may draw travelling allowance as on tour-

(a)  For the original journey to and last journey from the place of of training.

(b)  If the training (journey) is at a school or college or similar institution, for similar journeys on the occasion of holidays and vacations; and

(c)  For journeys during the course of training.

For halts at the place of training, daily allowance will be admissible at full rate for the first 180 days.  Beyond 180 days, no daily allowance is admissible.  These provisions do not apply to probationers, temporary officers or persons in receipt of a stipend or to such Railway servants undergoing training in Railway Training Schools as are granted free messing or messing allowance in lieu of daily allowance under special orders or to such other Railway servant in respect of whom general or special orders may be issued by the President.

The limit of 180 days indicated above should be applied with reference to the halt of the journey at a particular place.  However, if the trainees have to stay at a particular place of training, for different spells of the same training programmes, all the different spells of stay should be kept together for determining entitlement to daily allowance for the purpose of this rule.

NOTE.--(i)  The Railway officers and staff deputed to attend training courses in the non-railway institutions where the Registration/Course fee includes the cost of board and lodging or the cost of board and lodging has to be borne by the Railway Administration, will be granted 20% of the Daily Allowance to which they would otherwise be entitled under the normal rules.

(ii) No Daily Allowance or any part thereof will be admissible to those trainees whose normal headquarters are at the place of training itself.

(iii)  The Apprentices selected from amongst the serving railway employees as Probationary ASMs, Guards etc. Shall be eligible for free messing plus 20% Daily allowance, otherwise admissible to them under the normal rules.  This provisio also covers employees selected through the process of ODCE.

(Authority:- Railway Board's letter No.E(MPP)2001/1/10 dated 3.5.01)

(3)  A Probationary Officer/temporary officer during the period of his training should be treated as under: -

(i)   No travelling allowance should be allowed for onward journeys in cases where the probationers/temporary officers join the training institutions direct on first appointment to railway service.

(ii) Travelling allowance as on tour may be allowed to the probationers/temporary officers who are already in railway/Government service or who first join the railways of their posting and then proceed to the training institute or where they move from one training institute to another.

(iii)  Probationers/temporary officers shall not be paid any daily allowance or allowed free board and lodging in lieu thereof, where messing is compulsory, for the period of their stay in the training institutes; and

(iv)  For tours to outstations undertaken from the training institutions as part of the training, travelling allowance as admissible as on tour shall be allowed.

(v)  Rent should be recovered from the probationers/temporary officers for the accommodation provided to them during their period of stay in the hostel.

(vi)  The term ‘probationers’ applies to officers in respect of whom training required to be given during the probation period is given either during probation or afterwards.

(vii)  A person not already in railway service who is selected to undergo a course of training with a view to appointment in railway service may be allowed travelling allowance as in sub-rule (1) and (2) at a scale not exceeding that admissible to railway servants of similar status on duty at the place of training.

1686. (1) Special Class Apprentices ― When they are moved from one headquarters to another in connection with their training, will be granted travelling allowance as on tour for the period covered by the journey.  In cases, however, when they are required to proceed from one station to another for training for the period not exceeding six weeks, they will be treated as on tour.

(2) The apprentices (whether mechanical or other categories) who are in receipt of the concession of free boarding and lodging at their headquarters may be allowed Travelling Allowance applicable to the category to which they are apprentices provided they are required to undertake such journeys as a part of their training and no free boarding is arranged for them.

(Authority: Board’s letter No. F(E)I/89/AL-28/8 dated 2.11.89) 

1687.  A military officer in railway employment, while detailed to a military course of instruction, is entitled to draw mileage and daily allowances at rates admissible to a military officer in military employ in similar circumstances.  No free railway pass shall be issued for such journeys.

Section XXII - Journey to attend levees

1688. (1) A railway servant who is permitted to attend a levee elsewhere than at his headquarters may draw traveling allowance for the journey as for a journey on tour.

Railway Ministry’s decision--(1) This rule applies only to railway servants on duty.

(2)  The Railway servants who come to Delhi, to receive the gallantary medals from the President at formal investitures will be allowed traveling allowance as on tour.

(3)   When officers are invited to attend social functions by the President  and others, the journeys undertaken in attending such functions should not be regarded as public duty and no traveling allowance paid for such journeys.

Section XXIII - Journeys to attend conferences. Congresses or Meetings

1689.  Railway servants attending meetings or conferences or congresses held in India may draw traveling allowance as on tour when they are officially deputed to attend them but not when they attend at their own request.  In the latter case, provided any Government interest is served thereby, they may only be granted special passes for the journeys to an from the place of meeting. 

Ministry of Railways Decisions

(1) Attendance of Government servants at the meetings listed below has been recognized as being in the interest of the Government--

Annual General Meetings of the Institution of Engineers (India), Calcutta and its Regional Centers, and of the Institute of Railway Accountants and Auditors (Calcutta).

Meetings of the local Associations of the Institution of Engineers.

The Annual General branch meetings of the Indian, Western and Eastern Centres of the Institution of Mechanical Engineers (Railway Division) and of the Indian Medical Association or the Association of the Surgeons of India or the Association of Physicians of India or  the meetings and conferences arranged by the Institute of Costs and Works Accountants.

The annual conferences of  the Indian Statistical Institute.

The  annual Session of the Indian Science Congress.

Regional Centres of the Permanent Way Institutes.

Meetings of the Sectional Committee set up by the Indian Standards Institution.

Meetings of the Advisory Committee of the Indian Council of Medical Research.

Meetings of the Institution  of Tele-Communication Engineers.

Meetings of the Institute of Permanent Way Engineers.

The All India Malaria Conferences, The Annual Conferences of the All India Tuberculosis Association, the Annual Conferences of Indian Public Health Association, The Annual Conference of Association of Family Planning, The Annual Conference of the Indian Association of Occupational Health, Two meetings of the Bombay Railway Signal and Tele Communications Society in a Calendar Year.  Annual Convention of the Institute of Indian Foundrymen, Calcutta.  Annual meeting of the Institute of  Rail Transport.

Any one meeting of the Institute of Rail Transport in a year when attended by the Members of the Institute.

Annual General Meeting of Institution of Chemists (India).

Joint Chemical Convention (Annual) of  the Chemical Research Committee of the Council of Scientific and Industrial Research (Ministry of Education, Government of India), the Institution of Chemists (India), the Indian Chemical Society and the Society of Biological Chemists (India).

Cases not covered by the above should be referred to the Railway Board for orders.

The time spent by the railway servants in attending such meetings, when they are permitted to attend the meetings at their own request, will be treated as special casual leave. 

Railway Ministry’s Decision

(2) Railway Doctors who are either Members of the following Associations or who read papers may be permitted to attend such meetings at their own request, the period of absence being treated as special casual leave.  Special Railway passes may also be given for the journey to and from the place of meetings but no road mileage or daily allowance for halts at the Place of meeting would be allowed.

The Annual Conference of Association of Radiologists, Annual Conference of Association of Ophthalmologists, Annual Conference of Association of Oto-Rhine-Laryngalogists, Annual Conference of India Society of Anesthetists, Annual Conference of Association of Gynecologists and Obstricians, Annual Conference of Association of Nurses, Meetings of the Dental Council of India, Annual Conference of All India Dental Association.

Annual Conference of Indian Academy of Pediatrics.

Annual  Confernce of Cardilogical Society of India.

Annual Conference of  Association of Neurologists of India.

Indian Association of  Pathologists.

The Annual Conference of the Indian Association for chest disease.

The Indian Society of Gastroenterology.

National Congress on  Occupational Health.

Dermatological Society of India.

Annual Conference of Indian Psychiatrists Society.

Annual Convention of the Indian Hospital Association.

Indian Association of Preventive and Social Medicine.

Thoracic Surgical Conference.

Annual General Meetings of Railway.

Signalling and Tele-Communication Engineers.

Annual Seminars of the Institute of Town Planners, India.

Indian Orthopaedic Association.

Section XXIV - Journeys to attend meetings of Railway institutes etc.

1690. Railway servants nominated by a Railway Administration or elected to serve on Debt and Welfare Committees including Staff Benefit Fund Committees, Staff Representatives of a recognized union to Joint Purchase Boards and railway servants nominated ex-officio, and not ordinary members to serve on Committees of Railway Institutes and Staff Loan Funds,  etc. may draw when attending meetings of such committees, traveling allowance as on tour.  The concession of traveling allowance as on tour will also be admissible to the representatives, who are railway servant of the recognized unions to the Labour Advisory Committee in connection with their attendance at the meetings of the Staff Benefit Fund Committees. 

Ministry of Railways’ Decision

(1) The railway servants taking part in recognized athletic contests and tournaments should be allowed special casual leave and free passes.

(2)               The running staff granted special casual leave in connection with recognized athletic contests and tournaments should be deemed to have been engaged on other than running duties and as such should be allowed “an allowance in lieu of Kilometreage” for the period of special casual leave granted to them under the rules for payment of running and other allowances to running staff. 

Section XXV - Journeys in connection with St. John's ambulance brigade, etc.

1691.  Railway servants, when attending drills or deputed for other duty in connection with the St. John’s Ambulance Brigade or the St. John’s Ambulance Association, may draw traveling allowance as on tour.

Section  XXVI - Journeys by departmental representatives for attending selection board convened by the Union Public Service Commission

1692.  A railway servant will be granted traveling allowance as on tour in the following cases--

(1) where they represent the Ministry of Railways on the selection board convened in connection with competitive examinations, e.g. Indian Administrative Service, etc., combined Engineering services Examination etc.

(2)  where selection is made for particular posts otherwise than through competitive examination, e.g. selection of Medical Officers for Railways, etc.

(3)  where Railway Officers are co-opted by the Union Public Service Commission for selections to be made for posts in services other than Railways.

Section XXVII - Grant of travelling allowance to persons not in government service

1693. (1) Member of parliament when attending meetings of the Regional/Divisional User’s Consultative Committees and of the Zonal Railway Users’ Consultative Committees or sub-committees may be granted traveling allowance for journey from his usual place of residence to the place where the meeting is to be held and for the return journey as shown below:--

(i)   If the journey is performed by rail, an amount equal to one first class fare plus one second class fare for each such journey irrespective of the class in which the Member actually travels;

(ii)   If the journey is performed by air, an amount equal to one and one-fourth of the air fare for each such journey;

(iii)  If the journey or any part thereof cannot be performed by rail or air-

(a)  where the journey or any part thereof is performed by steamer, an amount equal to one and three-fifths of the fare (without diet) for the highest class in the steamer for each journey or part thereof.

(b)  where the journey or any part thereof is performed by road, the road mileage as fixed by the concerned Director of Transport for taxi for each such journey or part thereof.

(2)   Notwithstanding anything contained in sub-rule (1) a Member who performs journey by road between places connected by rail or steamer either wholly or in part, may draw mileage allowance referred to in sub-clause (b) of Clause (iii) of sub-rule  (1) in place of traveling allowance which would have been admissible to him, if he had traveled by rail or steamer as the case may be:

Provided that the total amount of traveling allowance drawn by such Member for the entire journey shall not exceed the amount which would have been admissible to him, had he performed such journey by rail or by steamer as the case may be.

(3)   Daily Allowance. --A Member of Parliament is entitled for each day of the meeting to daily allowance as is admissible to him under Section 3 of the Salary, Allowance and Pension of Members of Parliament Act, 1954, i.e. Rs.75/- per day. He will also be entitled to daily allowance for two days preceding and two days following the meeting, if the Member of Parliament actually stays at the place of the meeting.

B--For Members of State Legislatures attending meeting of Railway Users’ Consultative Committes/Council--

Traveling allowance and dearness allowance (including conveyance allowance) of Members of State Legislatures attending to serve the Railway User’ Consultative Committees at the Divisional or Zonal levels or their sub-committees, or meetings of the National Railway Users’ Consultative Council, or its sub-committees, will be regulated under the  Traveling Allowance Rules of the State Government concerned and they will be treated as their first grade officers for this purpose during non-session of the State Legislatures: and during the Session of State Legislatures, they will be governed, by the respective payment of Salaries and Allowance and Removal or Disqualification Acts.  The Member concerned may be informed before hand that they will not draw traveling allowance and daily allowance (including conveyance allowances) which may disqualify him.  This provision may be embodied in the sanction itself.

C. -- Non-official members of the railway Users’ Consultative Committees (other than Members of Parliament and Members of State Legislatures.)

(1)  Non-official members of the Divisional Railway Users’ Consultative Committees (other than Members of Parliament and Members of State Legislatures), when attending meetings of the Committees or their committees, may be granted traveling allowance as shown below:-

(i)   An allowance of Rs.20 (rupees twenty only) per day as out of pocket expenses for any day or days spent in traveling between the Railway Station nearest to their place of residence and the place of meeting and vice-versa.  This allowance is payable to non-official members (other than Members of Parliament and Members of State Legislatures) of Railway Users’ Consultative Committees functioning at the divisional and zonal levels and the National Railway Users’ Consultative Council.  This out of pocket allowance will not be payable for day (or days) for which daily allowance (as indicated below) is payable.

(ii)  Daily allowance as out of pocket expenses per diem for the duration of the    meetings will be payable as under:-
 

(a) The Divisional Railway Users’ Consultative Committees and suburban Railway Users’ consultative Committees functioning on Central/Western/Southern/Eastern and south Eastern Rly.                

 

Rs.20        

(b) Railway Users’ Consultative Committees functioning at zonal level

Rs.30

(c)    National Railway Users’ Consultative Council

Rs.40

 

1694. When a person who is not a servant of the Union is required to give evidence before the Railway Rates Tribunal, he may be granted a free first class pass for the Railway journey and daily allowance at the rates fixed by Railway Board for the number of days for which he is detained by the Committee at the place of examination.

1695. When a person not in the service of the Union is summoned as a witness on behalf of a railway servant whose conduct is the subject of a departmental inquiry, travelling allowance may be paid to such a person, provided that the railway servant concerned clears himself, and the evidence given by the witness is considered to be of material value by the Officer conducting the inquiry.  The rate of travelling allowance shall be as determined by the Railway Board in each case, with due regard to the person’s position in life.

1696. When in a case not covered by Rules 1694 to 1695, a person not being a servant of the Union, is required to attend any meeting of a commission of inquiry or of a board, conference committee or departmental inquiry convened under proper authority, or is required to perform any public duties in an honorary capacity, he may be granted such travelling allowance as may, by general or special order, be determined by the Head of Department/Divisional Railway Manager, with due regard to such person’s position in life. 

Section XXVIII - Controlling officers

1697. "General Managers / Divisional Railway Managers and Heads of the Departments shall be their own Controlling Officers. All Officers holding substantive post of Senior Scale ( Level-11 in 7th CPC Pay Matrix / PB-3 + Grade Pay Rs.6600/-, pre revised) shall be their own Controlling Officers for countersignature on TA journals. A Head of Department may declare what authorities subordinate to him shall be the Controlling Officers, for the purpose of travelling allowance of railway servants or classes of railway servants employed under him. No authority shall be declared by him to be his own Controlling Officer without the previous sanction of the Ministry of Railways."

1698.  No bill for traveling allowance, other than permanent travelling allowance shall be paid unless it be signed or counter signed by the Controlling Officer of the railway servant concerned.

NOTE:-- It is not necessary for the Controlling Officer to countersign the bills for conveyance allowance every month, but he should certify in the pay bills pertaining to the months of January, April, July and October each year, to the effect that the conveyance allowance claimed is in order and that the conditions attached to its drawal have been fulfilled.

1699. A Controlling Officer shall not delegate to a subordinate railway servant his duty of countersignature, except when he is expressly permitted to do so by the authority who declared him to be a Controlling Officer.

1700. It is the duty of a Controlling Officer, before signing or countersigning a travelling allowance bill--

(1)  to scrutinize the necessity, frequency and duration of journeys and halts for which travelling allowance is claimed, to disallow the whole or any part of the travelling allowance claimed for any journey or halt if he considers that a journey was unnecessary or unduly protracted or that a halt was of excessive duration;

(2)  to scrutinize carefully the distances entered in travelling allowance bills;

(3)  to satisfy himself that, mileage allowance for journeys by steamer has been claimed at the rate applicable to the class of accommodation actually used and that where the actual cost of transporting servants, personal effects, etc. is claimed under the rules in this chapter, the scale on which such servants, effects, etc., were transported was reasonable and to disallow any claim which, in his opinion, does not fulfill that condition;

(4)  to check any tendency to abuse the concession of taxi hire sanctioned under rule 1607 and to consider the advisability of its replacement in any particular case by a fixed motor car or motor cycle allowance if in his opinion the monthly bill of the officer on account of taxi hire is excessive; and

(5)   to observe any subsidiary rules or orders which the Head of the Department may make for his guidance.

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