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Chapter 2
General Conditions of Service 

Recruitment, Training and Promotion to Group A & Group B posts 

 201. Recruitment to Railway Services. Group A.—All first appointments to a Group A Post in Railway  Service shall be made by the President on the recommendation of the Union Public Service Commission from time to time in accordance with the rules framed by him.  The General Managers may confirm an officer in Group A on probation, in his post if he has satisfactorily completed his probationary period.  

 202. Posts in the office of the Railway Board etc.—Group A posts included in Railway  Services, in the office of the Railway Board and in offices directly under the administrative control of the Railway Board, shall be filled in such manner as the President may decide. 

 203. Administrative posts on Railways.—Group A Administrative posts included in the cadre of a service or department shall be filled by the Railway Board by selection from members of the service or department concerned.  General Administrative post on a railway shall be filled by selection form among the eligible Group A officers of all services and departments. 

 204. Rate of Recruitment.—The rate of normal recruitment shall be determined by the President with reference to the sanctioned strength of a service or department.  When, however , the total actual strength of a service is in excess of or below the total sanctioned strength, recruitment shall be so adjusted as to enable the total sanctioned strength to be worked in the minimum time compatible with the avoidance of shortage on the one hand and excesses on the other. 

 205. Method of Recruitment.—Recruitment  to Group A Service in the various departments of Railways shall be made through— 

(a)   Competitive Examination held by the Union Public Service Commission;

(b)   Promotion of officers in Group B Service including officiating Group B Railway officers of the service or department;

(c)  By appointment of candidates initially recruited as Special Class Apprentices on the results of the examination conducted by U.P.S.C. in accordance with the rules for recruitment to Indian Railway Service of Mechanical Engineers.

(d)   By transfer  of an officer in service of the Government provided the recruitment rules include a provision to this effect;

(e)   By occasional admission of other qualified persons in consultation with the U.P.S.C.  

 206. Training.—Probationers to Railway Services, Group A except those who have been recruited as Special Class Railway Apprentices in the Transportation (Power) and Mechanical  Engineering Department, shall be required to undergo a period of training, as may be prescribed by the President. 

Note.—The detailed programme for training for the various  services is given in Chapter I of the Indian Railway Establishment Manual. 

 207. Recruitment to Railway Service Group B.—Appointment to Group B Service by promotion of staff employed on the Railway may be made by the General Manager.   

 208. Officiating promotions.—(1) An officiating arrangement made in the place of a permanent open line Group A or B officer deputed to fill a post temporarily sanctioned for a survey or construction shall continue to be permissible during leave taken from the survey or construction by the Railway officer so deputed, provided that such leave does not exceed four months and the head of the construction department certifies that the officer is expected to return to that survey or construction on expiry of the leave. 

(2) Officiating arrangement in the leave vacancies of Group ‘A’ or Group ‘B’ officers is allowed if the vacancy is for 30 days and above on the Zonal Railways, Production  Units and other railway units and for 46 days and above in the Railway Board and Research, Design and Standardisation Organisation.  

 209. (A) Promotions to Railway Services, Group A.—(1) All substantive promotions to Railway Services Group ‘A’ shall be made by the President; and 

(2) No officer shall be eligible for promotion to and within the service, unless the Government is satisfied that the officer is suitable for promotion in all respects.  

(B) Promotion from Group ‘B’ to Group ‘A’ (Junior Scale).—(1) Appointments to the posts in the junior scale shall be made by selection on merit from amongst Group ‘B’ officers of the departments concerned with not less than 3 years of non-fortuitous service in the grade. 

(2) If the quota reserved for Group ‘B’ Officers for promotion to junior scale is not fully utilised, the remaining vacancies may be filled by Government in accordance with the recruitment rules and in consultation with the UPSC; and  

(3) The Departmental Promotion Committee for this purpose shall consist of a representative of the Union Public Service Commission as Chairman and two representatives of the Ministry of Railways as Members.  

(C ) Promotion from junior scale to senior scale.—(1) Appointment to the posts in the Senior scale shall be made by promotion in the order of seniority, subject to rejection of the unfit, of officers with ordinarily not less than 4 years service in the junior scale.  

(D) Promotion from senior scale to higher grade posts.—(1) Promotions to the Administrative Grade are dependent on the occurrence of vacancies in the sanctioned establishment and are made wholly by selection; mere seniority does not confer any claim for such promotion. 

(2) Appointments to the posts in the Junior Administrative Grade shall be made by selection on merit from amongst the officers ordinarily with not less than 5 years’ service in the senior scale. 

(3) Appointments to the posts in the Senior Administrative Grade (Level-II) shall be made by selection on merit from amongst the officers ordinarily with not less than 3 years’ service in the Junior Administrative Grade. 

(4) Appointments to the posts in the Senior Administrative Grade (Level-I) shall be made by selection on merit from amongst the officers ordinarily with not less than 2 years service in the Senior Administrative Grade (Level-II). 

(5) The departmental Promotion Committee for purposes  of promotion from Senior Scale and above to higher grade posts shall consist of Chairman, Railway Board, Financial Commissioner Railways and three other Members of the Railway Board. 

 210. Promotion to Railway Services, Group B.—Promotions to Group B posts shall be made by the General Managers except in the Security Department provided that such promotions are made in the strict order of placement on the panel recommended by the Selection Board; if any supersession of that order is involved, the matter should be referred to the Railway Ministry.  The posts of Assistant Accounts Officers shall ordinarily be filled by selection from Group C railway servants who have passed the departmental examination qualifying for promotion as Section Officer (Accounts), Inspector of Stores Accounts/Inspector of Station Accounts or are exempted from passing that examination. 

 211. Promotion by Limited Departmental Competitive Examination.—30% of the vacancies for which panel is required to be framed at any one time for Group B posts in (a) Civil Engineering Department (b) Mechanical Engineering Department  (c ) Electrical Engineering Department (d) Signal and Telecommunication Department (e) Transportation (Traffic) and Commercial Department (f) Stores Department (g) Account Department (h) Personnel Department are reserved for being filled through Competitive Examination limited  to departmental candidates. The change of percentage from 25 to 30 comes into effect from 03.11.92. 

(Authority: Ministry of Railways' letter No. E(GP) 2005/2/69  dated 5.01.06 & 07.08.07)       

Note.—The details of the scheme and other instructions covering the various aspects are contained in the letters issued by the railway Ministry on the matter from time to time. 

 212. Conditions for making officiating promotions.—(1) The number of Groups A & B officers on duty in a department shall not exceed the permanent duty strength sanctioned for that department. 

(2) If in the case of departments having their own leave reserve, the number of Group A & B officers on duty exceeds the number of working posts, due to the number of officers on leave at any time being less than the leave reserve, the excess is permissible; but if it becomes frequent the matter may be referred to the Railway Ministry to examine the reduction of leave reserve in the cadre. 

(3) If in any circumstances the number of officers on duty in permanent posts of grades higher than the Group B Service exceeds the sanctioned number of permanent working posts for these grades, no officiating promotion to the Group B Service shall be made so long as such excess exists.  

 213. Officiating promotions in Group B posts.—Subject to the provision of Rule 212 the General Manager may order officiating promotions in Group B in the following circumstances:-    

(1)         When a Group B officer is absent on leave, deputation or foreign service or filling a post in Group A (Senior Scale). 

(2)         When a number of Group A & B railway servants available for duty falls below the number of duty posts sanctioned for each department, provided that in cadres for which a leave reserve is sanctioned such deficiency is not caused by Group A & B officers in excess of the leave reserve being on leave. 

(3)         When an officer belonging to a cadre  mentioned in sub-rule (2) above is absent on leave preparatory to retirement, or is under orders of transfer and takes leave before joining the railway to which he is transferred. 

(4)         In departments in which the actual number of officers other than specialists  and officers in Group B is in excess of the total permanent cadre sanctioned for them, officiating promotion may be made  to Group B Service in place of those officers absent on leave from such departments to the extent of the difference between 14 percent  of the actual number of such officers and the sanctioned leave reserve. 

(5)        When there is a permanent vacancy in the Group B cadre or a permanent post is vacant in higher grade.

             214. Powers of General Managers in making officiating promotions.—The General Manager may appoint— 

(a)    a Group C railway servant to officiate in Group B cadre. 

(b)    a Group B officer to officiate in Group A, Senior Scale on ad-hoc basis for a continuous period not exceeding one year on each occasion when circumstances warrant such course except to the posts of Security Officer, Law Officer, Hindi Officer, Chemist and Metallurgist, Public Relations Officer and Superintendent (Printing & Stationery); 

Railway Ministry’s Decision.—“Group ‘B’ Officers will be   considered for ad-hoc promotion to Senior Scale when Group ‘A’ (Junior Scale) Officers with 3 years of service in Junior Scale are not available”. 

(c ) an officer in Junior Scale Group A to officiate in Senior Scale, provided that such officer who has not passed the efficiency bar may be so appointed only, if— 

(i)  an officer who has passed the E.B. is not available ; or    

(ii)  the vacancy is not expected to exceed three months; 

(d) a Senior Scale officer to officiate in Junior Administrative post— 

Provided that such appointments are made on ad-hoc basis upto two vacancies of 46 days each or one vacancy not exceeding 90 days; and 

Provided that if the officer  is promoted to this grade for the first time it shall require the approval of the Ministry of Railways. 

(e) Except for the first time, a Group A officer to officiate as Divisional Railway Manager or Addl. Divisional Railway Manager, or Additional Head of Department. 

(f)   Substantively, an Assistant Officer to the divisional grade Provided such promotions are made in strict order of seniority subject further to the condition that no officer shall be so promoted unless he has rendered not less than eight years of total service and has been declared fit to cross the efficiency bar in the junior scale.  

Note.—The period of 8 years of total service will also include the two years of training in the case of direct recruits. In respect of promoted gazetted railway servants all those placed in the Seniority list above the last direct result who fulfils the above condition will receive confirmation in their turn   

Recruitment Training and Promotions of non-gazetted  Railway servants 

 215. Authorities competent to make first appointment.—The authorities competent to make first appointments to non-gazetted posts in the offices detailed below shall be as shown against each— 

(a)    Office of the Railway Board 

(i) Group ‘B’ (non-gazetted)                   Joint Secretary

                                                            Railway Board 

(ii) Group ‘C’                                        Joint Secretary

                                                                  Railway Board 

      (iii) Group ‘D’                                       Under Secretary

                                                                  Railway Board 

     (b)  Other office/Project/Organisation            Head of Office/Project/Organisation

            directly under the control of the

            Railway Board 

     (c ) Indian Railway and other RailwayThe General Manager or lower authority

            Administration e.g. Chittaranjan to whom he may delegate the power

           Locomotive works, Integral Coach Factory, etc. 

 Provided that— 

(1)        No appointment shall be made unless a sanctioned post exists against which it can be made; 

(2)       The authorities empowered by or under this rule to make first appointments, may, subject to such condition as they may impose, re-delegate to a lower authority the power to appoint Grade D railway servants. 

 216. (1) Group C and Group D posts on Indian Railways and other Railway Administration shall be filled in either of the following ways according to the relevant recruitment rules or other extant orders, if any— 

(i)                 by direct recruitment;

(ii)                by promotion;

(iii)               by transfer of suitable staff, if necessary, from other Government offices. 

(2)Direct recruitment to Railway Services, Group C shall be made through the agency of the Railway Recruitment Board unless otherwise specially authorized by the Railway Board. 

 217. Recruitment of Group C and Group D staff.—The rules for the recruitment of non-gazetted railway servants are contained in the Indian Railway Establishment Manual. 

 218. Nationality.—(1) A candidate for appointment to Railway Services must be— 

(a)        a citizen of India , or

(b)        a subject of Nepal, or

(c)        a subject of Bhutan, or 

(d)       a Tibetan refugee who came over to India before 1st January,1962, with the intention of permanently settling in India, or  

(e)       a person of Indian origin who has migrated from Pakistan,  Burma, Sri Lanka, the East African Countries of Kenya, Uganda and the United Republic of Tanzania or from Zambia, Malawi, Zaire, Ethopia and Vietnam with the intention of permanently settling in India: 

Provided that a candidate belonging to categories (b), (c), (d) and (e) above shall  be a person in whose favour a certificate of eligibility has been issued by Government of India. 

(2) A candidate in whose case a certificate of eligibility is necessary may be admitted to the examination but the offer of appointment may be given only after the necessary eligibility certificate has been issued to him by the Government of India.     

General Conditions for Recruitment 

 219. The recruitment rules may provide inter-alia for— 

(i)         qualifications, age and the scales of pay applicable for the various posts in the service and important conditions of service, like leave, pension, non-contributory Provident Fund benefits, etc 

(ii)         no male candidate who has more than one wife living or no female candidate who has married a person having already a wife living shall be eligible for appointment to a railway service, unless the competent authority exempts the candidate from the operation of this rule. 

(iii)        proportion of vacancies to be filled by direct recruitment and promotion of railway servants from subordinate services; 

(iv)         in the case of probationers, consequences of failure to pass prescribed departmental examinations, if any, e.g. loss of appointment, stoppage of increments etc. 

(v)          passing obligatory language examination whenever prescribed in the recruitment regulations for each service in Group ‘A’. 

Note.—In the case of recruitment to Group A and B posts, the rules should be published in the Gazette of India in the section allotted to the Statutory rules and Orders, viz., Part II Section 3. 

 220. Special reservations.—The recruitment to Railway Services shall be subject to the reservation of vacancies in favour of Scheduled Castes and Scheduled Tribes as laid down by the Government of India from time to time.  

 221. Oath of allegiance.—All new entrants to service must take oath before the head of department/office or a gazetted railway servant nominated by him.  Conscientious objector of oath taking may make solemn affirmation. The oath taking or affirmation shall be in the following form. 

“I .................................. do swear/solemnly affirm that I will be faithful and bear true allegiance to India and to the Constitution of India as by law established and that I will carry out the duties of my office loyally, honestly and with impartially, so help me God”. 

 222. Medical certificate of health.—(1) Except as provided in sub-rule (2) to (7) of this rule, no person shall be substantively appointed to a permanent post in railway service without the production of medical certificate of health in accordance with the rules prescribed by the President in the case of Group A & B railway  servants and by the Railway Ministry in the case of Group C & D railway servants. 

(2) Retrenched personnel, on re-employment, shall not be required to undergo the medical examination prescribed for candidates on their first appointment. 

(3) A railway servant recruited though a competitive examination who had to undergo medical examination in accordance with the regulations prescribed for appointment to the service or department concerned shall be exempted from producing a medical certificate of health. 

(4) Before appointments are made to Group D posts in the office of the Railway Board and its attached and subordinate offices in Delhi and elsewhere, the prospective appointees shall be required to produce a medical certificate of health from one of the Civil Medical Officers in Delhi in the case of appointments in Delhi, and from such railway or other medical officers as may be nominated by the appointing authorities under the powers delegated to them by the Railway Ministry in the case of appointments elsewhere.  This applies not only to substantive appointments to permanent posts but also to appointments in temporary vacancies likely to last more than three months.  

(5) A person engaged against a temporary vacancy of less than three months duration in Group C service or Group D service and workshop and shed staff need not be required to undergo prescribed medical examination except when such a railway servant is subsequently retained against a temporary post or is transferred without a break to another office and  the total period of continuous service under Government is expected to last for more than three months, he shall be required to produce such a certificate within a week from the date of the orders sanctioning his retention in that department or joining the new office.  

(6) A temporary railway servant who has already been medically examined in one office, if transferred to another office without break in service, and a retired railway servant re-employed immediately after retirement, shall not be required to undergo the medical examination prescribed for such persons. 

(7) A person re-employed after resignation should be exempted from producing a medical certificate of fitness if the resignation was for taking up another appointment under Government or Quasi-Government body for which he applied with the approval of and through the appropriate departmental authority, provided that he was medically examined by the competent medical authority and declared fit according to the medical standards not lower than those required in his new post. 

Note 1.—The regulations for the medical examination of candidates appointed for non-gazetted railway service, and for the periodical tests of physical fitness of non-gazetted railway servants employed on Railways and other establishments are contained in the Indian Railway Establishment  Manual. 

Note 2.—The regulations for the medical examination of candidates for admission to railway Services, Group A are included in the Recruitment rules. 

The candidates, who are kept under observation in Railway Hospitals at the instance of the Medical Board, will have to bear the hospital stoppage charges including diet charges, X-ray charges, etc. 

Note 3.—A deaf or deaf-mute person who is otherwise fit and qualified to hold a group C or Group D post may be considered for appointment to a post where this can be done without much detriment to efficiency and the deaf-muteness or deafness is not likely to hamper the work or to enhance the occupational risks to the worker himself or to others.  Such a person may not be appointed in places where there is a danger to the safety of such persons, e.g. in sheds and workshops or in station yards, along railway tracks and on  bridges, etc. 

Note 4.—Stammering is not to be regarded as disqualifications for office clerical staff who do not have to come in direct contact with public.  

Note 5.—There should be no bar to the admission into clerical service on Railways of a candidate (either sex) who is blind in one eye.  The guiding consideration should generally be whether the candidate’s vision is adequate for the performance of duties attached to the service or post and whether undue risk attaches in his/her being accepted for appointment. 

Government of India’s decisions.—1.The proceedings of a medical examination conducted by a Medical Officer or a Medical Board constituted to examine a railway servant, or a candidate  for railway service, could be treated as confidential. Candidates recommended to be disqualified by a Medical Board or a Medical Office should not be informed of the reasons which led the Board or officer to recommend disqualification.  This procedure should be carefully observed. 

2. In cases, however, where a Medical Officer or a Medical Board considers that minor disability disqualifying a candidate for railway service can be cured by treatment (Medical or Surgical) a statement to that effect is recorded by the Medical Officer or the Medical Board, as the case may be. There is no objection to a candidate being informed of the Medical opinion to this effect by the Administration and when a cure has been effected it will be open to the Administration  to ask for another medical examination. 

 223. First-Aid.—The railway servants in categories which the General Manager may prescribe, will in addition, be required to acquire an approved certificate of competency in First-Aid.  They will keep their knowledge in First Aid alive during the entire period of their service through refresher courses at intervals that may be prescribed from time to time.