1998   Sl.No. Subject 1. Shri V.K. Agarwal, Chairman Railway Board, to hold additional charge of Member (Staff), till regular incumbent is appointed. 2. Routing of proposals having financial implications through the associate finance before submitting to F.C. 3. EDF(L&F) to function under Additional Member (Finance) instead of OSD (Acounts). 4. Inspection of Sections. 5. Replies to Draft Paras/Provisional Paras, to be vetted at a level not lower than of an Additional Member, within the prescribed time frame. 6. Addresses and Telephone numbers of the Officers nominated by Railway Administrations for dealing with Parliamentary work during the Budget Session. 7. Panel of Private Secretaries of RBSS approved for promotion to the grade of Principal Private Secretaries.  Mr. Ashok Bhatia and others. 8. PSs/Pas to invariably report to US(A) for posting/redeployment when their Officers go on tour/leave. 9. Nomination of Officers/Staff in connection with presentation/discussions of Railway Budget (Vote on Account) 1998-99. 10. References received from MPs/MLAs and other high personages, to be given top priority and dealt with expeditiously at JD/Director level. 11. Distribution of work amongst Chairman and Members of the Railway Board.   12. Allocation of work to OSD(S&T). 13. Allocation of work between MR/MOS(R). 14. Categorisation of CA-iii References received by MR/MOS(R). 15. E(O)-I to act as nodal branch regarding Seniority of Officers, whether temporary or permanent on zonal railways/production units and also for issue of seniority list of these officers. 16. Distribution of work amongst EDV(T), DV(T)-I, II and DDV(T) in Vigilance Directorate. 17. Modification of Office Orde No.49 of 1997, regarding revision of duty list of TG-IV Branch. 18. Instruction regarding files going to MR/MOS(R) and other Senior Officers, in a neat and tidy condition. 19. Allocation of work to newly created Transfer of Technology (TOT) cell. 20. Constitution of Railway Recruitment Control Board (RRCB) at Railway Board?s level to oversee proper functioning of Railway Recruitment Boards. 21. Modification of Office Order No.17 of 1997, regarding sanction of award upto Rs.5,000/- per individual staff by Chairman and Members of the Railway Board. 22. Railway Budget, 1997-98 Presentation, Cut Motions and Preparation of Briefs. 23. All work relating to RB(W) Branch to be dealt with by US(Prot.). 24. All FAX message should be followed by confirmation copy duly signed, by post or courier. 25. Each copy of the D.O. letter should be sent in letter head, duly signed, in ink. 26. Confirmation of Group ?D? employees Sh. Umesh Kumar Yadav and others. 27. E(RRB) Branch to put up all papers to EDE(RRB)/functioning as Secretary to the newly created Railway Recruitment Control Board through DDE(RRB). 28. All work relating to RB(W) to be dealt with by US(A).  Supersession of Office Order No.23 of 1998. 29. Instructions containing guidelines for giving ?Top Priority & Expenditious Disposal? of communications received from MPs and other VIPs. 30. All the proposals relating to seniority/promotions/transfers/empanelment of Group ?B? & ?A? Officers to be dealt with by Management Services/Secretary?s Directorate only. 31. All Proposals regarding grant of Honorarium should be sent to US(A) only after being duly justified by Head of the Directorate. 32. Instructions regarding procedure for keeping watch on disposal of communications received from Members of Parliament. 33. Nomination of EDF(L&F) as Finance Member of Tender Committees relating to consultancies funded through external assistance. 34. Result of Section Officers/Stenographers (Grade-B and Grade-I) Limited Departmental Competitive Examination, 1996 for promotion to Private Secretary, Shri S. Laksminarasimhan and others. 35. Result of Section Officers/Stenographers (Grade-B and Grade-I) Limited Departmental Competitive Examination, 1996 for promotion to Section Officers, Sh. Nirbhaya Pratap Singh and other. 36. Assistants included in the select list for the year 1993 for promotion to the grade of Section Officers of RBSS.  Shri Anil Wason and others. 37. Modification of Office Order No.36 of 1998.  Revised seniority list of Section Officers of RBSS for the year 1993.  Shri Anil Wason and others. 38. Two copies each of Codes/Manuals/Reports published by the Directorates to be sent to Railway Board?s Library. 39. Proposals regarding Training/Study visit abroad to be sent to E(Trg.) Br. At the initial stage itself for processing. 40. Instructions for improving services through Telephones. 41. PSs/PAs to report to US(A0 whenever their Officers are on tour/leave. (Reiteration of Office Order No.8 of 1998.) 42. Proposals for training/seminars/conferences/workshops in India by non-railway institutes to be sent to E(Trg.) Br. At the receipt stage itself for processing. 43. Modifications to Office Order No.24 of 1995 regarding guidelines for Vigilance clearance and Management Decision. 44. Allocation of work to Record Officer. 45. Nomination of Officers in ?Departmental Evaluation Committee? in regard to innovative and workable suggestions for improving efficiency productivity etc. 46. Modification of Office Order No. 44 of 1995, regarding empanelment of Shri A.C. Makani for Grade-I (Under Secretary/Deputy Director) of RBSS in the select list for 1993-94. 47. Promotion to Grade-I (Under Secretary/Deputy Director) of RBSS.  Shri D.V. Rao and others. 48. Select list for the year 1993-94, 1994-95 and 1995-96 for promotion to the grade of Private Secretaries. 49. Select List for Private Secretaries Grade of RBSSS for the year 1993-94, 1994-95 and 1995-96 arranged in the order of seniority. 50. All files going to MR/MOS(R) to have ?Movement Slip? attached to it on the right hand flap of the file. 51. Reiteration of Office Order No.51 of 1993, regarding endorsing copies of amendment to Indian Railway Act, 1989 to TC(FM) Branch as ?Liaison Agency?. 52. Nomination of Nodal Officer/Directorate for dealing with various Railway Acts. 53. Distribution of work amongst AM(CE), AM(Works), AM(Projects), OSD(Engg.), and OSD(LM) under Member Engineering and renaming of the post of OSD(Works) as OSD(Engg.). 54. Distribution of work amongst EDF(X), EDF(X)LR, JDF(X) and JDF(X)/MTP under AM(Budget). 55. Copies of all policy circulars/Orders issued by various Directorates to be endorsed to various office bearers of PREM group. 56. Results of Limited Departmental Examination 1998, for appointment to Grade ?D? of the Railway Board Secretariat Stenographers? Service.  Shri Sunil Kumar and others. 57. Re-designation of post of EDPA as EDPM. 58. All matters pertaining to Railway Electrification to be marked to OSD(Electrical). 59. All files should be accompanied by ?Movement Slip? attached on the right hand flap of the file. 60. Amendment to MOP, regarding time limits for disposal of references regarding public grievances. 61. All executive orders should be marked to PS to MR/MOS(R) separately and delivered on the day of communication. 62. Proposal for inviting applications for translation work of various codes/manuals/rule books etc. 63. Distribution of work amongst various Officers under DG(RHS). 64. Results of the Section Officer/Stenographers (Grade ?B?/Grade-i) Limited Departmental Competitive Examination, 1997 for promotion as Section Officers. Ms. Sonali Chaturvedi and others. 65. Promotion of Assistant Hindi Officers working as DD(OL) on ad-hoc basis to Deputy Director(OL) on regular basis.  Shri J.N. Bhatia and others. 66. Results of the Section Officer/Stenographers(Grade ?B?/Grade-I) Limited Departmental Competitive Examination, 1997 for promotion as Private Secretary.  Ms. Divya Khurana and others.  CIRCULARS Sl.No. Subject 1. Maintenance of Puntuality by staff. 2. Serving of cold drinks at official meetings. 3. Amendment to Appendix-VI Delegation made by President with reference to Rule 103(11) of Indian Railway Establishment Code Vol.I(5th Edition 1985). 4. List of Codes/Manuls/Master Circulars pertaining to different Directorates is enclosed as in Annexure-I to III. 5. Reg. Use of FAX Machines. 6. Grant of over time allowance to Staff Car Drivers. 7. Pay and Accounts Office would be attending to enquiries of Officers/Staff working in Board?s Office.