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Government of India
Ministry of Railways
Railway Board
  

 ORDERS/INSTRUCTIONS ISSUED FROM RAILWAY BOARD 
DURING THE YEAR 2002 (1st OCTOBER to 31ST DECEMBER)
ON STAFF RELATED MATTERS AT A GLANCE

 Compiled by : Industrial Relations Directorate  

PREFACE

The various orders / instructions issued by the different directorates of Railway Board during the year 2002 (1st October to 31st December) on Establishment / Staff related matters have been compiled as a booklet to facilitate all concerned as a ready reference.   They have been grouped section-wise and in the order of RBE numbers assigned to them during the year.  To make it brief and concise, only the gist / operative portion of the instructions have been incorporated.  

GIST OF INSTRUCTIONS ISSUED BY RAILWAY BOARD 
ON STAFF MATTERS DURING THE YEAR 2002

 (FROM 1ST OCTOBER TO 31ST DECEMBER) 

INSTRUCTIONS ISSUED FROM ESTABLISHMENT DIRECTORATE 
BY ESTT. (NON-GAZETTED) SECTIONS
 

RBE No.

Gist of Instructions

Letter No. & Date
186/2002

Transfer of staff to serve in the headquarter offices of the new Railway zones – Determination of seniority on such transfer. 
The order of priority for transfer of staff for working in the headquarter offices of the new zones has been laid down in para 2 of this Ministry’s letter No. E(NG)I-96/TR/36 dt. 6.12.2002 and 19.7.2002.  It has, however, been brought to the notice of this Ministry that in violation of the order of priority, staff from some Railways lower down in the priority and not affected by the formation of new zones, have been relieved by the Railways for transfer to headquarter offices of the new Zonal Railways without waiting for instructions from the new Zonal Railways.  Such staff are being redirected by the new Zonal Railways to their parent cadres. 

The Ministry of Railways desire that while this lapse should be looked into and responsibility fixed, such staff on being redirected by the new Zonal Railways, should be taken back and posted to their original stations/place of work and their period of absence treated as duty. 

The Ministry of Railways further reiterate that the transfer of staff to the new zones should be strictly as per the order of priority already laid down.

E(NG)I-96/TR/36/Vol.II
 dt. 10.10.2002
187/2002 Transfer/posting of staff for working in the Headquarters Offices of new Railway Zones. 
The proposal for extending the date of closure of cadres in the headquarters offices of ECR and NWR beyond 30.9.2002 has been considered by the Ministry of Railways.  It has been decided to extend the date of closure of cadres of E.C.Railway, Hajipur and N.W.Railway, Jaipur by three months upto 31-12-2002.  Accordingly any transfer to the headquarters offices of these two Railways on or after 1.1.2003 will be treated as transfer on request on bottom seniority in recruitment grades subject to usual conditions governing such transfers being fulfilled.  The Railways concerned should forward options from the staff already received upto 31.8.2002 to E.C.Railway and N.W.Railway without any further delay, if not already sent to enable them to consider the same in totality as per procedure in force vide instructions contained in this Ministry’s letters of 6.12.96 and 9.7.2002.
E(NG)I/96/TR/36 Vol.III (1)
dt. 11-10-2002
188/2002

Transfer of staff from Western Railway to North Western Railway Headquarter office. 
The question of validity of options exercised by staff initially with reference to this Ministry’s letter of 6.12.96 for working in the headquarters office of N.W.Railway has been considered by the Ministry of Railways.  It is clarified that the options exercised earlier are also valid and N.W.Railway should merge both old and fresh options and consider acceptance in totality as per procedure in force vide instructions contained in this Ministry’s letters dated 6.12.96 and 9.7.2002.

E(NG)I/96/TR/36 Vol.III(2)
dt. 11-10-2002
196/2002

Calculation of vacancies for Non-selection posts. 
In terms of instructions contained in this Ministry’s letter No. E(NG)I-96/PM1/6/JCM-DC dt. 14-02-1997 read with Note below para 214(c) (ii) of Indian Railway Establishment Manual, Volume-I (1989 Edition) as amended by ACS No. 35 circulated with their letter No. E(NG)I-97/PM1/31 dated 17-02-1998, in respect of ‘Non-selection’ posts, promotion to which is based on scrutiny of Record of Service/Confidential Reports only, the vacancies anticipated to occur during the next one year instead of six months were to be taken into account, as a trial measure, upto 30-6-1999.  The currency of these instructions was further extended upto 30-6-2002 vide this Ministry’s letter No. E(NG)I-2000/PM1/6 dated 18-4-2000. 

The matter has been reviewed by the Ministry of Railways in consultation with both the recognized Federation viz. AIRF and NFIR.  It has been decided that the currency of instructions contained in para 3 of their letter dated 14-02-1997 should be further extended upto 30-6-2004.
ACS No. 141 refers.

E(NG)I/2002/PM1/23
dt. 30.10.2002
198/2002

Promotion to non-selection posts. 
In terms of provision of para 214 (a) of IREM, Vol. I , 1989 Edition, unfitness of a person to be passed over for promotion against non-selection post should ordinarily be made sometime previous to the time when the promotion of Railway servant is being considered.  Consequent upon the deletion of column ‘fitness for promotion’ from the Confidential Reports form of Group ‘D’ employees vide this Ministry’s letter No. E(NG)I-76-CR/3 dt. 5.3.1986 the above provision has become redundant.  The matter has been reviewed and it has been decided that last sentence “ A declaration of unfitness should ordinarily have been made sometime previous to the time when the promotion of the Railway servant is being considered.” in para 214 (a) of IREM Vol.I –1989 Edition, should stand deleted. 

ACS No. 140 refers.

E(NG)I-2002/PM1/37 
dt. 1.11.2002
206/2002

Calling of option from staff to serve in the Headquarters of the New Railway Zones – Determination of seniority of staff on Transfer to the new Zones. 
Reference this Ministry’s letter of even number dated 19.7.2002 on the above subject. 

In the review meeting of the Steering Committee for the new Zonal Railways held on 22.10.2002, it was inter-alia decided that at least 20% of the non-gazetted staff should be transferred and posted on the new Zones by 31.12.2002. Necessary action should be taken accordingly.

E(NG)I-96/TR/36 Vol.III 
dt. 15.11.2002
209/2002

Principles of determining seniority of staff belonging to SC/ST categories promoted earlier vis-à-vis those General/OBC candidates promoted later. 

Reference instructions contained in this Ministry’s letter of even No. dated 20-5-2002 communicating the interim direction of the Supreme Court dated 19-4-2002 in IA No. 2/2002 in Writ Petition (Civil) No. 234/2002 filed by All India Equality Forum, for maintaining status quo (as on 19-04-2002) till further orders. 

The Hon’ble Supreme Court on IA No. 5 on behalf of respondent No. 3 (Railways) in Writ Petition (Civil) No. 234/2002 alongwith other connected batch of Writ Petitions and IAs , have on 11-11-2002 passed further directions as under:-

“ These Writ petitions involve the constitutionality of Article 16(4A).  The Court by an interim order had directed not to revert any of the petitioners from their existing placement nor affect their standing in the seniority list, but at the same time the provisions of Article 16(4A) can be implemented and by virtue of that provision if some of the reserve category candidates are entitled to promotion they shall be promoted.  The obvious idea being the court should not stay the operation of a constitutional provision.  The state finds difficulty in implementing the order on the ground that there does not exist sufficient vacancy of posts in a particular cadre to give effect to the provisions contained in Article 16(4A).  This being an interim arrangement we direct that they should apply to the number of vacancies available in a cadre to give effect to the promotional policy and undoubtedly such a promotion can be granted only when the state makes a provision for reservation in terms of Article 16(4A) ….” 

A copy of the aforesaid order of Hon’ble Supreme Court is also enclosed herewith. 

In view of the directions given by the Hon’ble Supreme Court, it has been decided to go ahead with the implementation of the instructions contained in this Ministry’s letter of even number dated 8-3-2002.  This will, however, be subject to final outcome of the Writ Petition pending before the Hon’ble Supreme Court.

E(NG)I/97/SR6/3 (Vol.III) dt. 21-11-2002
219/2002

Promotional opportunities to Laboratory Assistants in Medical Department – relaxation of condition of minimum service. 
Both the federations, viz., AIRF and NFIR in their respective PNM meetings with the Board have sought reduction in service condition of 10 years in each relevant grade for promotion of Lab. Assistant Gr.II(Rs.3200-4900) as Lab. Assistant Gr.I (Rs.4000-6000) and for promotion of Lab. Assistant Gr.I (Rs. 4000-6000) as Lab. Technician/Asstt. Chemist (Rs.4500-7000). 

The matter has been considered by the Ministry of Railways.  It has been decided that the service condition of 10 years in each relevant grade for promotion to the respective higher grades in pay scales Rs. 4000-6000 and Rs. 4500-7000 may be reduced to six years in each grade provided the employees concerned are judged by trade test/practical test and are found suitable otherwise. 

Accordingly, the Indian Railway Establishment Manual, Vol.I 1989 edition, may also be amended as per Advanced Correction Slip No. 142.

E(NG)I-2002/PM10/1
dt. 2.12.2002
179/2002 Rules for recruitment in Family Welfare Organisation of Health Department. 
The scale of “Rs.5000-8000” mentioned for the post of Compilation Clerk in para 167A (3) in ACS No. 126 circulated may be read as “Rs. 4500-7000” 
E(NG)II/99/RR-1/98
dt. 3.10.2002
184/2002 Recognition of National Trade Certificate of Basic Training/ Proficiency. 
A reference has been received from Ministry of Labour, Government of India, stating that certificates awarded by Model Industrial Training Institute, Haldwani/Jodhpur/Calicut/Choudwar are not being treated as equivalent to ITE as in the case of Shri Rameshwar Dayal who had appeared for the post of Diesel/Electric Assistant in the selection held against Employment Notice No. 2/2000. 

In this connection attention is invited to Ministry of Labour’s letters No. DGET-5/7/83-TC dated 31.10.1983 and No. DGET-6(2)/83-CD dt. 7.2.1984, wherein the “National Trade Certificate” of one year Basic Training as also the “Proficiency Certificate” in specified modules awarded to successful trainees under restructured training pattern of Craftsmen Training Scheme have been recognized for the purpose of recruitment to services under Government of India and the equivalence between various disciplines under Restructured Pattern and Conventional Pattern of Craftsmen Training Scheme (i.e. in ITIs).

E(NG)-II/2002/RR-1/50 dt.8.10.2002
221/2002

Age limit for recruitment. 
Clarification have been sought by Railways/RRBs regarding age relaxation to serving employees for applying against direct recruitment in various categories indicating inter-alia that a particular provision is inconsistent with the other specified provision. 

To facilitate appreciation of the matter the relevant provisions in IREM in this regard are reproduced here as follows:- 

Para 115 (ii)

       Upto 3 years (including apprentice categories) in respect of serving Railway employees applying for direct recruitment to initial categories and upto 5 years for posts in the inter-mediate categories.

Para 115(iii)

                 Group ‘D’ employees applying for recruitment to Group ‘C’ posts or as apprentice being allowed relaxation to the extent of service in Group ‘D’ but in any case not exceeding 10 years and also subject to a ceiling limit of 30 years for apprentice categories.

Para 115(iv)

          For direct recruitment to all Group  ‘C’ and Group ‘D’ vacancies, serving employees who have put in 3 years continuous service on the Railways will be given age relaxation upto the upper age limit of 40 years in the case of general category candidates, 43 years in the case of OBC candidates and 45 years in the case of SC/ST candidates.  Same age concession will be applicable to such of the substitutes as have put in 3 years service continuous or in broken spells.

In this connection it is also clarified that the seemingly inconsistent provisions have been allowed to exist in the Manual side by side since the intention is that while having liberalized provisions as in para 115(iv) ibid the already existing age concessions available to serving employees as in para 115(ii) & (iii) ibid should also continue.  Accordingly, the provision which is more advantageous for the employees should be applied.  

(This also disposes off RRB/Mumbai’s letter No. RRB/CH/Misc./2001 dt. 13.12.2001.) 

No. E(NG)II/2001/RR-1/35 dt. 17.12.02
228/2002

Rules for recruitment to the post of Field Workers in Family Welfare Organisation. 
The minimum educational qualification for the post of field Workers (Male/Female) in scale Rs. 3050-4590 has been reviewed by the Board.  It has been decided that the qualification for direct recruitment to the post of Field Workers will, henceforth, be “ 10 + 2 in Science (with Chemistry and Biology)”.  However, the qualification for promotion of Group ‘D’ staff to the post of Field Workers      ( Male /Female) from Group ‘D’ workers of Family Welfare Organisation will continue to be ‘Class 10th pass”  Group ‘D’ staff selected fro promotion may be given suitable training as required. 

Accordingly, the Indian Railway Establishment Manual (1989 edition) may be amended as per Advance Correction Slip No. 144. 

E(NG)II/99/RR-1/98
dt. 26.12.2002

BY ESTT. (SCT) SECTION 

TOP
RBE No.

Gist of Instructions 

Letter No. & Date
189/2002 Calling of options from staff to serve in the Headquarters offices of the new Railway Zones – Giving due representation to SC/ST/OBC employees as per post based rosters. 

In continuation of Board’s letter dated 6.12.1996, 9.7.2002, 19.7.2002, 12.8.2002 and 11.10.2002 under reference calling options from non-gazetted staff to serve in the headquarter of the new Zonal Railways, it is clarified that due representation of SC/ST/OBCs as per post based rosters issued vide Board’s letter No. 95-E(SCT)I/49/5(1) dated 21.8.97 may be ensured.
2002-E(SCT)-I/25/10
dt. 18.10.2002
191/2002

Grant of facilities to All India SC/ST Railway Employees Association and All India OBC Railway Employees Federation/Association. 

The All India SC/ST Railway Employees Association and All India OBC Railway Employees Federation/Association have been granted certain facilities from time to time in the past.  The question of further extension of facilities has been under consideration of Railway Board.  It has now been decided to grant the following additional facilities to all India SC/ST Railway Employees Association and All India OBC Railway Employees Federation/Association at Zonal, Divisional & extra Divisional and Branchlevels. 

(i)  Railway telephone in office. 

(ii) Allotment of Notice Board at a suitable place. 

(iii) Staying facilities which may include Railway Institutes, Community Centres, Marriage Halls, Rest Rooms, Rest Houses, Retiring Rooms etc. as per entitlement free of cost when they are called for official meetings with the administration.

96-E(SCT)-I/71/5
dt. 22-10-2002
192/2002

Supersession of SC/ST candidates in promotion – submission / reporting of cases to Minister and other authorities – recommendation of the Commissioner for SC/ST in the 25th Annual Report for the year 1977-78.

 As per the instructions contained in Board’s letter No. 82-E(SCT)15/104 dated 17.4.1982 Zonal Railways/Production Units are required to submit to different authorities those cases of eligible SC/ST candidates who, though available, are not selected against the reserved vacancies in promotions in all the groups as under: 

(i)  In Promotion to Group A and within Group A 

Such cases should be submitted to Board for further submission to MR/MSR/DMR concerned as the case may be. 

(ii)  In promotion to Group B and within Group B

Such case should be reported to Board for further information to MR/MSR/DMR concerned as the case may be within a period of one month of the finalization of the select list. 

(iii)  In promotion to and in Group C and D

Such case should reported to H.O.Ds, if the appointing authority is lower than that of the HOD and wherever the HOD is himself the competent authority, then to the GM. 

(iv) Cases in promotions by selection to posts within Group a which carry an ultimate salary of Rs. 8500/- (revised as per 5th Pay Commission) p.m. or less, where eligible SC/ST candidates though available in the seniority list within the number of vacancies for which the select list is drawn, are not selected should be submitted to Board for further submission to MR/MSR/DMR concerned as the case may be. 

(v)  Wherever the SC/ST candidates become eligible for promotion against the unreserved vacancies by virtue of composite seniority and they are superseded by others, such cases should also be put up to the authorities as mentioned in the foregoing paras. 

(vi)   Such cases of SC/ST candidates in the scheme of promoting the best amongst the failed candidates on ad-hoc basis in non-safety category put up to the competent authorities through SPO(RP) for inclusion in the final panel at the end of six months, and if the competent authority decides for not including the SC/ST candidates in the final panel, then the papers should be put up to the authorities as mentioned in the foregoing paras for further review if the competent authority who decided for not including the name of SC/ST candidates in the final panel is lower than the authorities indicated in the foregoing paras. 

The papers in the above cases are required to be routed through SPO(RP)s on the Zonal Railways/Production Units and Additional Director, Estt.(Res.) now redesignated as Executive Director, Estt.(Res.) in Railway Board’s office. 

It is seen that none of the Railways/PUs except one is following these instructions as Board’s office is not receiving such cases. 

It is re-iterated that the extant instructions contained in Board’s letter under reference be strictly complied with.

2002-E(SCT)I/25/11
dt. 24.10.2002
208/2002

Inclusion of a member of SC/ST in Area Housing Committee. 

It has been clarified that representatives of SC/ST employees should also be included in the housing allotment committee in all the places wherever it exists.  In order to clear the confusion, it is clarified that the member of SC/ST staff who is to be included in the Area Housing Committee should be the one who has been duly recommended by the SC/ST Railway Employees Association of the concerned Zone/Unit/Division etc. as the case may be.

2002-E(SCT)-I/21/1
dt. 20.11.2002
223/2002

Reservation in promotion to Senior Scale on ad-hoc basis. 

Recently in the meeting of Indian Railway Promotee Officers’ Federation (IRPOF) with Board held on 11.11.2002, it was demanded by the Secretary General/IRPOF that the existing instructions on the subject should be reiterated to all the Zonal Railways/Production Units for their information and strict compliance.  Accordingly, it is desired that whenever ad-hoc promotions are made on the basis of seniority-cum-suitability, the Board’s orders regarding reservation of vacancies to the extent prescribed in favour of Scheduled Castes and Scheduled Tribes may be strictly followed.

2002-E(SCT)I/25/12
dt. 19.12.2002

BY ESTT. (WELFARE) SECTION

TOP
RBE No.

Gist of Instructions 

Letter No. & Date
218/2002

Issue of Identity Cards to retiring/retired Railway employees. 

Instruction were issued vide Board’s letters of even number dated 31.1.2002 and 26.9.2002 regarding issue of Identity cards to retiring/retired railway employees in the prescribed format on payment of Rs. 10 towards the cost of identity card. 

It has been brought to the notice of Board by AIRF that retired employees are facing difficulty in depositing the prescribed amount with the Chief Cashier for getting the identity cards.  They have, therefore, suggested that retired employees may be allowed to deposit the money with the nearest station towards the cost of identity card.  It has also been represented that retired employees find it difficult to get the required documents attested by a Gazetted officer, as such officers are not available in the locality where the retired employees are settled. 

The above two issues have been considered by Board and it has been decided that the requisite amount may be deposited at the nearest railway station/cash office by the pensioners under misc. receipt.  The money receipt so obtained may be sent to the respective office along with other documents for getting the identity card.  It has also been decided by Board that copies of the documents without attestation submitted by the pensioners, may be accepted for issue of identity cards, as the original documents are already available with the Railway administration.  In case of doubt the same may be got verified from the concerned Zonal / Divisional headquarters.  It may be ensured that requests received from Railway pensioners for issue of identity cards are attended to on priority. 

This issues with the concurrence of Finance Directorate of Ministry of Railway.

E(W)2001PS5-8/10
dt. 29.11.2002
224/2002

Issue of Identity Cards to Pensioners. 

Instructions have been issued vide Board’s letter of even number dated 31.01.2002, 26.9.2002 and  29.11.2002 regarding issue of Identity cards to pensioners in the prescribed format on payment of Rs. 10/- payable may be deposited by pensioners at the nearest Railway station/cash office under misc. receipt, and the receipt so received may be sent to respective office along with other documents for issuing the identity card.  It has, further, been prescribed that documents may be accepted without attestation, as the originals are already available with Railways in case of doubt for verification. 

Complaints continue to be received in Board’s office regarding non-issue/inordinate delay in issuing the identity cards to the Railway pensioners.  It is reiterated to all concerned that any delay in issuing the identity card/post-retirement complimentary pass to railway pensioners shall be viewed very seriously.  Sufficient blank formats for issue of identity cards may be made available to issuing unit to avoid any inconvenience to the pensioners.

E(W)2001PS5-8/10
dt. 24.12.2002
226/2002

Grant of Privilege passes/PTOs to dependent relatives – Raising the income ceiling. 

Consequent upon increase in Dearness Relief to pensioners/family pensioners, w.e.f. 1.7.2002 in terms of Board’s circular No. PC-V/97/I/9/6 dt. 27.11.2002 a dependent relative in relation to a Railway servant as described in Railway Servants (Pass) Rules, 1986, shall be deemed to be wholly dependent on the Railway servant only if his/her income w.e.f. 1.7.2002 including pension, dearness relief in terms of Board’s letter No. PC-V/97/I/9/6 dated 27.11.2002 does not exceed Rs. 2280/- p.m. i.e. Rs. 1500/- (pension/family pension) plus Rs. 780/- (dearness relief on Rs. 1500/-) or 15% of the pay of Railway servant, whichever is more. 

E(W)97PS5-1/71
dt. 27.12.2002
231/2002

Validity of post-retirement complimentary passes over Konkan Railway." 

Instructions have been issued vide Board’s letter of even number dated 11.07.2002 allowing all privilege passes issued to railway employees being valid for journeys over KRC.  queries have been received whether all post-retirement complimentary passes would also be valid for journey over KRC.  In this connection it is clarified that all post-retirement complimentary passes issued to eligible Indian Railway personnel would be valid over KRC system also subject to the conditions laid down in Board’s letter of even number dated 11.1.1999.

E(W)96PS5-1/15
dt. 31.12.2002

BY ESTT. (GENERAL) SECTION 

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RBE No.

Gist of Instructions 

Letter No. & Date 
204/2002

Retention of accommodation on transfer, deputation, retirement etc. – on medical grounds. 

It has been decided that in cases where the employee or his/her family member etc. is receiving treatment from other streams of medicines like Homoeopathy, Ayurved, Unani, etc. and the employee wishes to avail retention of Railway quarter on transfer/retirement etc. on medical grounds (subject to eligibility as per policy instructions), he may apply in writing to the concerned Medical Officer requesting for a Medical Certificate with details of sickness and subject themselves for medical examination.  The Railway Medical Officer on examination of the sick person may issue a Medical certificate with his recommendations, if any, as per his/her assessment.

E(G)2002QR1-7
dt. 13-11-2002
205/2002

Grant of honorarium for delivering lectures in Zonal Training Schools/Centres. 

Further to instructions contained in Board’s letter of even number dated 8/6/2000 it is clarified that the rates of honorarium prescribed therein for delivering lectures by visiting lecturers/faculty to Non-Gazetted staff are applicable to all “Zonal Training Schools/Centres”, “Main Training Centres” and “Other Training Centres” as mentioned in the Manual of Management of Training.

E(G)99 II01-18
dt. 14-11-2002
227/2002

Surrender of surplus posts in Railways Workshops having CLW pattern incentive scheme. 

Reference this Ministry’s letter of even number dated 8/2/2002 on the above subject. 

The last sentence of item (3) of para 1 of the letter referred to above provides that “as and when the newly inducted staff become eligible for promotion, the posts will be restored to their original grade”.  Since promotions take place to higher grades/posts on occurrence of vacancies in such higher grades/posts, the matter has been reviewed by the Board and it has been decided that the last sentence of item (3) of opening para of the letter ibid should be deleted and hence this item (3) should be read as follows:- 

“(3) If recruitment subsequently becomes necessary in a cadre in which all posts in initial recruitment grade have already been surrendered, then the required number of higher grade posts will be downgraded and operated in the initial recruitment grade for induction of new staff.  In such a situation, the staff in initial recruitment grade, re-deployed elsewhere on being rendered surplus in Workshop, may also be allowed option to come back to the Workshop”

E(G)99 EC2-3
dt. 26-12-2002

BY ESTT. (DISCIPLINE & APPEALS) SECTION 

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RBE No.

Gist of Instructions 

Letter No. & Date
211/2002

Imposition of the penalties of dismissal, removal or compulsory retirement – Determination of appointing authority reg. 

It has been brought to the notice of the Board by the NFIR, that on the railways disciplinary powers as appointing authority for the purpose of imposing the penalties of dismissal, removal or compulsory retirement are even exercised by the authorities who have merely issued the offer of appointment or order of promotion. 

The contents of Rule 2(1)(a) of RS (D&A) Rules, 1968 relating to definition of ‘Appointing Authority’ as elaborated vide Board’s letter No. E(D&A) 88 RG 6-12 dated 7.5.1990 are reiterated.  The gist of the rule and the said instructions is also explained below for easy understanding. 

As the railways are aware, in terms of Rule 2(1)(a) of RS(D&A) Rules, appointing authority in relation to a railway servant means the authority empowered to make appointment to the service of which the railway servant is, for the time being a member or to the grade of the service in which the railway servant is, for the time being a member or to the grade of the service in which the railway servant is, for the time being included or the authority empowered to make appointment to the post which the railway servant for the time being holds or the authority which actually appointed the railway servant to such service, grade or post as the case may be, whichever is the highest authority.  It is advised that the authority empowered to make appointment, referred to in Rule 2(1)(a) above, means the authority empowered to make appointment to the grade or post which the railway servant is holding, at the time of imposition of penalty.  This authority may be higher or lower in rank than the authority which was empowered to make appointment at the time of induction of the railway servant to the relevant grade or post or the authority which actually appointed him to that grade or post.  The intention of the rule is that the penalties of dismissal, removal or compulsory retirement from service on a railway servant should be imposed only by the highest of these authorities i.e., either by the authority which actually appointed the railway servant to the relevant grade or post or the authority which is empowered to make appointment to that grade or post at the time of imposition of penalty, whichever is the higher authority.  The penalty of dismissal, removal or compulsory retirement from service should obviously not be imposed by an authority which have merely issued the offer of appointment or order of promotion, with regard to the appointment or promotion ordered by a competent authority higher to that authority.

E(D&A) 2002 RG 6-36 
dt. 25.11.2002
217/2002

Imposition of penalty of reduction to a lower time scale of pay, grade, post or service for a specified period – Effect of penalty in the higher grade or post etc. on restoration of the railway servant to that higher grade or post on expiry of the penalty. 

It has been brought to the notice of the Board by the NFIR that while imposing the penalty of ‘reduction to a lower grade, post etc.,’ for a specified period, the authorities use the terms ‘cumulative or recurring effect’, to convey the effect of the penalty in the higher grade or post, on restoration of the railway servant to that higher grade or post, on expiry of the penalty. 

It has been alleged that in such cases the railway administration(s) also denies seniority in the higher grade or post in addition to the effect of the penalty on the future increments of the railway servant though the authority imposing the penalty has not given any specific direction that seniority shall also be affected on restoration of the railway servant to that higher grade or post after expiry of the penalty.  Attention in this servant to that higher grade or post after expiry of the penalty.  Attention in this connection has been drawn to the instructions contained in Board’s letter No. E(D&A)73 RG 6-5 dated 22.2.1974.  These instructions which were issued in pursuance to discussions in the forum of JCM/DC lay down that in cases where the penalty of reduction to a lower grade or post etc. is imposed for a specified period and the order does not specify whether it has effect on seniority and increments in the higher grade or post on restoration of the railway servant to that higher grade or post, it should be assumed that the order will not have the effect on seniority or increments. 

As the Railways are aware, in terms of Rule 6(vi) of RS (D&A) Rules, while imposing penalty of reduction to a lower grade or post etc., on a railway servant for a specified period, the authority imposing the penalty has also to pass directions regarding the effect of the penalty on the seniority and pay in the higher grade or post, on restoration of the railway servant to that higher grade or post after expiry of the penalty.  The directions on seniority and pay are two separate ones and have to be passed independent of each other.  For example, the authority imposing the penalty may order that the penalty will have the effect of postponing the future increments of pay of the railway servant in the higher grade or post on his restoration that higher grade or post but will not affect his seniority in the higher grade or post and vice versa.  Likewise, the authority imposing the penalty may order that the penalty will have effect on both the seniority and pay of the railway servant or that the penalty will have no effect either on seniority or pay of the railway servant in the higher grade or post on his restoration to the higher grade or post.  However, in each case these two directions should distinct and unambiguous.  Where the authority imposing the penalty has not passed any specific directions regarding seniority or pay or both, of the railway servant in the higher grade or post, it will be held that the penalty will have not effect on seniority or increments or both, as the case may be, in the higher grade or post on restoration of the railway servant to that higher grade or post as laid down in Board’s letter of 22.2.1974, referred to above.  In view of the above, the railway administrations should also discontinue the practice, if any, on their system of using the terms ‘cumulative or recurring’ effect in the orders imposing the penalty of reduction to lower grade or post for a specified period as these terms are liable to mis-interpretation by the authorities responsible for implementing these penalties.  The above position may please be brought to the notice of all concerned on your railway for information compliance.  Still, in spite of the position stated above, if any authority uses the term ‘cumulative or recurring effect’ while passing orders, the case may be resubmitted to the said authority advising him to pass fresh orders strictly in accordance with the provisions of Rule 6(vi) brought out above.

E(D&A)2001 RG 6-58 
dt. 28.11.2002

BY ESTT. (SPORTS) SECTION

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RBE No.

Gist of Instructions 

Letter No. & Date
207/2002

Recruitment of sportspersons against sports quota – Relaxation of upper age limit. 

The question of relaxing the upper age limit for recruitment of Bridge players against sports quota has been examined.  Railway Board have decided that keeping in view the merit of each individual case, the upper age limit may be relaxed by the General Manager / Head of Unit subject to the maximum age limit of 40 years to recruit Bridge players, under the talent Scouting Scheme.

E(SPORTS)2002/POLICY/7 
dt. 18-11-2002 
216/2002

Inter-Railway / Inter-Divisional transfer of sportspersons recruited against sports quota. 

In the last sentence of para 5.1 of Master Circular No. 24 issued under this Ministry’s letter No. E(NG)-I/90/TR/46 dated 8.4.1991, it has been stipulated that requests from Railway Servants recruited against sports quota, for inter Railway transfer, in any grade, should not be entertained.  The matter has been reviewed by the Ministry of Railways and in partial modification of the aforesaid provision it has been decided that requests for transfer of sportspersons recruited against sports quota from one Railway / Unit / Division to another Railway / Unit / Division may be considered subject to the following conditions:- 

i) the sportsperson should have completed ten years service on the Railways;
ii) he / she is no longer active in sports;

iii) requests for inter-divisional / inter-unit transfers within the same Railway are decided personally by Divisional Railway Managers / Head of Unit / PHODs ; and

iv) requests for inter-Railway transfers are considered at the level of the General Manager and referred to Railway Sports promotion Board (RSPB) for prior approval. 

2.    However, exceptions to the above rule can made in the following circumstances: 

i)  when the spouse of the sportsperson is also an employee of Central / State Government / Public Sector and the sportsperson requests for transfer to the place of posting of the spouse; 

ii) when a sportsperson has been afflicted with a serious physical or mental ailment rendering him / her unfit for competitive sports and he / she desires to be transferred to another place where better treatment facilities for the ailment are available; and 

iii) when a sportsperson requests for transfer on mutual basis from one Zone / Division / Unit to another, provided both such employees are sportspersons. 

2.1    However, cases involving requests for inter-Railway transfer should be referred by the General Manager for approval to the Railway Sports Promotion Board as in respect of cases referred in para 1(iv) above. 

3.        The general conditions governing request transfers like educational qualifications prescribed for recruitment to the category / post, to which transfer has been sought for, assignment of bottom seniority etc. will apply in all cases of transfer of sportspersons on their own request.

E(SPORTS)2002/POLICY/TR/3
dt. 27-11-2002
229/2002

Inter-Railway / Inter-Divisional transfer of sportspersons recruited against sports quota. 

Instructions issued vide Board’s letter of even number dated 27.11.2002 (RBE No. 216/2002) on the above subject may be treated as S.C. No. 18 to M.C. No. 24(Para 5.1)

E(SPORTS)2002/POLICY/TR/3
 dt. 27.12.2002

INSTRUCTIONS ISSUED FROM PAY COMMISSION DIRECTORATE
BY PAY COMMISSION SECTIONS
 

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RBE No.

Gist of Instructions 

Letter No. & Date 
183/2002

Annual Reviews for percentage distribution of posts in Group ‘C’ & ‘D’ categories on Railways. 

In terms of instructions contained in Board’s letter of even number dated 31-5-2002, the Annual Reviews for grade-wise percentage distribution of posts in force were restored w.e.f. 1-4-2002. 

On representations from both the Federations, the matter has been reviewed and it has now been decided that the instructions contained in Board’s letter of even number dated 31-5-2002 may be kept in abeyance till 31-3-2003.  The Annual Reviews will now be conducted w.e.f. 1-4-2003 taking into account the cadre strength as on 1-4-2003. 

PC-III/91/FP-2
dt. 8.10.2002
177/2002

Amendment to the Railway Services (Revised Pay) Rules, 1997. 

Gazette Notification with G.S.R. No. 589(E) dated 21.8.2002 (RBE No. 143/2002, S.No. PC-V/350) regarding amendment to the Railway services (Revised Pay) Rules, 1997 is enclosed herewith for necessary action. 

PC-V/97/I/RSRP/1
 dt. 3.10.2002
199/2002

Payment of Dearness Allowance to Railway employees – Revised Rates effective from 1.7.2002. 

The President is pleased to decide that the Dearness Allowance payable to Railway employees with effect from 1st July, 2002 shall stand modified as follows:-  

Date from which payable Rate of Dearness Allowance per month
1.07.2002 52% of pay
PC-V/97/I/7/14
dt. 1.11.2002
200/2002

Entitlement of pass facilities under ACPS – Clarification regarding. 

In terms of para 6 of Annexure 1 of Board’s letter referred to above, financial upgradations are personal to the incumbents but shall entitle the employee to certain benefits including privilege and other passes.  Railway servant who has been given financial upgradation shall continue to hold the old designation and the financial upgradation does not confer any status of the higher scale.  Hence the benefit of passes corresponding to the higher scale of pay granted under ACP Scheme will be available to the employee.  However, the benefits related to higher status inherent in the higher pay scales is not available to the employee. 

In other words, status of Group ‘C’ and Group ‘D’ employees shall remain the same irrespective of financial upgradation and hence Group ‘D’ employees shall continue to get second class pass irrespective of financial upgradation given in Group ‘C’ scale.  Similarly, Group ‘C’ employees do not become gazetted Railway employees on the basis of financial upgradation given in Group ‘B’ / Group ‘A’ scale under the ACP Scheme, and hence shall continue to get 3 sets of privilege passes per year and corresponding scale of post retirement passes.  However, a Group ‘C’ employee, on financial upgradation may become eligible for 1st class pass on the basis of his revised basic pay after financial upgradation.

PC-V/99/I/1/1 
dt. 1.11.2002
201/2002

ACP Scheme for Railway Servants – Clarification regarding. 

Pursuant to the V CPC’s recommendations, the entry grade of Physicist on the Railways was revised to Rs. 6500-10500 vide Board’s letter No. PC-V/97/I/RSRP/1 dated 16.10.97.  The issue of according adequate promotional avenue to the category of Physicist was under consideration of this Ministry for quite some time.  In the background of ACP Scheme having been adopted on the Railways, the Ministry of Railways have now decided that the higher grades for the Physicist have to be found through ACP Scheme.  While the first financial upgradation of Physicist will be to the grade of Rs. 7500-12000, for second ACP the grade of Rs. 10,000-15,200 shall be available for the Physicists, in accordance with specific recommendations of V CPC.  As such, the Physicist will be eligible for career progression in the following manner subject to all other terms and conditions laid down in Railway Board’s letter No. PC-V/99/I/1/1 dated 1.10.99:- 

Desig-nation IV CPC Scale  (Rs.) Replace-ment Scales (Rs.) Equiva-lent Revised scales (Rs.) Remarks
Physicist 1640-2900 2000-3500 6,500 – 10,500 Already intro-duced.
    2500-4000 7,500 –12,000 To be found through ACP Scheme.
    3000-4500 10,000 – 15,200 To be found through ACP Scheme.
PC-V/2002/R-IV/3(BRSH) 
dt. 1.11.2002
214/2002

Grant of Dearness Relief to Railway Pensioners/Family Pensioner – revised rates effective from 01.07.2002. 

Forwarded a copy of Office Memorandum No. 42/2/2002-P&PW(G) dated 31.10.2002 of Ministry of Personnel, Public Grievances & Pensions (Department of Pension and Pensioners’ Welfare) on the above subject.  As stated in para 2 thereof, these orders will apply to Railway pensioners also. 

A concordance of various instructions and orders referred to in the enclosed office memorandum with reference to corresponding Railway instructions is indicated below:- 

S.No. Para No. No. & date of Deptt of pension & Pensioners’ Welfare’s O.M. No. & date of Corresponding orders issued by Railway Board
1. 1. 42/2/2001-P&PW(G) Dt. 22.3.2002 OC-V/97/I/9/6 dt. 29.4.2002 (RBE No. 56/2002, S. No. PC-V/339)
2. 2. 23/1/97-P&PW(B) dt. 23.2.98 N.A.
3. 3.

4/59/97-P&PW(D) dt. 14.7.98

4/29/99-P&PW(D) dt. 12.7.2000

F(E)III/96/PN1/9 dt. 18.8.98

F(E)III/96/PN1/9 dt. 2.8.2000 RBE No. 138/2K

4. 4&5 45/52/97-P&PW(E) dt. 16.12.97

i) F(E)III/97/PN1/Ex-gratia/3 dt. 31.12.97 (RBE No. 194/97, S.No. PC-V/28)

ii) F(E)III/97/PN1/Ex-gratia/5 dt. 27.1.98 (RBE No. 19/98, S.No. PC-V/38)

5. 7. 45/73/97-P&PW(G) dt. 2.7.99 F(E)III/99/PN1/21 dt. 5.8.99
PC-V/97/I/9/6
dt. 27.11.2002
215/2002

Date of effect of Railway Board’s letter of even number dated 31.5.2001 regarding allotment of appropriate pay scales for Malis. 

In terms of Railway Board’s letter No. PC-V/97/I/RSRP/1 dt. 16.1.98, Malis in IV CPC scale Rs. 775-1025 in Civil Engineering department were allotted the revised pay scale of Rs. 2650-4000 (IV CPC scale Rs. 800-1150) with effect from 01.01.96.  Vide Railway Board’s letter of even number dated 31.5.2001, improved pay scale of Rs. 2650-4000 has been allotted to Malis in IV CPC scale of Rs. 775-1025 working in all other departments at par with that of Malis in identical IV CPC scale working in Civil Engineering Department in Railways with effect from 31.5.2001.  The issue of giving effect to Railway Board’s orders dated 31.5.2001 from 1.1.96 instead of 31.5.2001 has been under consideration for some time.  It has now been decided that Railway Board’s orders dated 31.5.2001 would be given effect from 1.1.96 instead of 31.5.2001.

PC-V/97/I/11/9
dt. 26.11.2002
222/2002

Payment of Transport Allowance.

 In terms of note 6(vii) below para 2 of Board’s letter No. PC-V/97/I/7/12 dated 16.12.97, Transport Allowance will not be admissible during absence from duty exceeding 30 days due to leave (including suffixing and prefixing of holidays), training, tour, etc.  It is found that on some of the Railways/Production Units, this provision is being interpreted in an anomalous way as under:- 

(a)      Where the period of leave / absence from duty exceeds 30 days and fall in the same month, Transport Allowance is not being allowed.

(b)     Where the period of leave / absence from duty exceeding 30 days is spread over 2 wage periods, Transport Allowance is being allowed. 

To cite an example, if the employee is absent from 1st May to 31st may, he is not being paid Transport Allowance but if he is absent for 31 days continuously from, say, 16th may to 15th June, he is being paid Transport Allowance for both the months. 

The above interpretation is not correct.  It is clarified that Transport Allowance is not to be paid for the period of absence from the duty to employees who are absent from duty in a continuous spell exceeding 30 days (including prefixing and suffixing holidays) due to leave, training, tour, etc. When such period of absence falls into two different calendar months, reduction in Transport Allowance is to be adjusted on pro-rata basis.

PC-V/97/I/7/12(Pt.4)
dt. 18.12.2002
233/2002

Introduction of additional pay scales (Canteen Staff) – recommendations of V CPC. 

Ref:- Railway Board’s letter of even number dt. 22.10.99 

Para 1.2 of the letter referred to above may be replaced as given below:- 

“Staff who are placed in the higher grades as a result of implementation of these orders will draw pay in the respective higher grade with effect from the date of issue of the original letter i.e. 10.5.98.”

PC-V/97/I/11/9
dt. 31.12.2002

BY ESTT. (PAY AND ALLOWANCES) SECTION

RBE No.

Gist of Instructions

Letter No. & Date 
180/2002

Filling up posts of Loco Inspectors. 

It has been decided that henceforth, Goods/Sr. Goods Drivers, Passenger/Sr. Passenger Drivers and Mail/Express Drivers having a minimum combined three years footplate experience as Goods/Sr. Goods Drivers, Passenger/Sr. Passenger Drivers/ Mail/Express Drivers would only be considered for the post of Loco Inspectors. 

Accordingly, Item Nos. (i) & (ii) of Para 3.4 of letter No. E(P&A)II-83/RS-10(iv) dated 25-11-1992 and Item No.(i) of Para 1 of letter No. E(P&A)II-83 RS-10(iv) dated 16-5-1996 would stand modified to the above extent.  The above modification will not be applicable in cases where selection process has already been initiated in terms of the instructions contained in Board’s letter dated 25-11-1992 ibid.

E(P&A)II-83/RS-10 
dt. 7-10-2002
185/2002

Admissibility of House Rent Allowance in the event of non-acceptance or surrender of railway residential accommodation. 

The question of renewing this delegation of powers beyond 31.3.2002 has been engaging the attention of the Board.  To review extension of currency of these instructions, a detailed report on the experience of working of these instructions was called for from the Zonal Railways and Production units.  Pending receipt of information from the Zonal Railways/Prod. Units, Board have decided to extend currency of the above sanctions till 31-3-2003.  The question of further renewing currency of these delegations will be considered by the Board on the basis of reports received from the General Managers etc. directly controlling allotment of quarter, in regard to the position of availability of railway accommodation under their control, which may, therefore, be expedited. 

This delegation is subject to the terms of conditions stipulated in Board’s letter dated 16-5-1988 and to the over-riding condition that these orders are liable to be withdrawn / modified at any time during this period if considered necessary by the Railway Board to do so.

E(P&A)II-2002/HRA-4 dt. 16-10-2002
193/2002

Grant of ad-hoc bonus for 30 days to the Group C&D RPF/RPSF personnel for the year 2001-2002.

 All Group C and D RPF/RPSF personnel, who are not eligible for Bonus under the existing Productivity Linked Bonus scheme on the Railways, may be granted ad-hoc bonus equivalent to 30 days emoluments for the financial year 2001-2002, without any eligibility wage ceiling.  The calculation ceiling of Rs. 2500/- will remain unchanged.

E(P&A)II-2002/Bonus-1
Dt. 24-10-2002
213/2002

Rates of Night Duty Allowance w.e.f. 1-7-2002. 

Decided that the rates of Night Duty Allowance, as notified vide Annexures ‘A’ and ‘B’ of Board’s letter of even number dated 30-4-2002 stand revised with effect from 1-7-2002 as indicated at Annexure ‘A’ in respect of ‘Continuous’, Intensive’, ‘Excluded’ categories and workshop employees, and as indicated at Annexure ‘B’ in respect of ‘Essentially Intermittent’ categories respectively.

E(P&A)II-2002/HW-2
dt. 27-11-2002
232/2002

Payment of allowance in lieu of kilometreage to Running staff for periods of suspension eventually treated as duty for all purposes – PNM/AIRF Item No. 60/2001. 

In the PNM/AIRF meeting held on 28th & 29th October, 2002, the Staff side had pointed out that as there were not specific instructions from the Board to indicate that with the issue of Board’s letter No. E(P&A)II/80/RS-10 dated 17-7-1981, the provisions contained in the earlier letter No. E(P&A)II-72/FE-4/3(RS) dated 3-11-1972 superseded, some of the zonal Railways had continued to pay running allowance at the rate of 160 kms per day for the period of suspension treated as duty for all purposes, and, recoveries of overpayment would therefore be involved. 

The issue has been examined and it has been decided by the Board that the cases already decided otherwise by Zonal Railways etc. prior to issue of the instructions dated 17-4-2002 need not be reopened.

E(P&A)II-2001/RS-13 dt. 31-12-2002

INSTRUCTIONS ISSUED FROM FINANCE DIRECTORATE
 BY FINANCE (ESTT.) SECTIONS
 

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RBE No. Gist of Instructions  Letter No. & Date
197/2002

Regulation of Composite Transfer Grant on promotion – clarification regarding. 

It is clarified that for the purpose of the admissible amount of Composite Transfer Grant, the pay of the post held by the Railway Servant at the old Headquarter before his transfer should be taken into account.  The increased rate of pay on promotion, on joining the post at new HQ, should not be admitted.  Other terms and conditions for grant of this allowance remain unchanged.

F(E)I/2002/AL-28/12
dt. 31-10-2002
225/2002

Air Travel by Railway Servants. 

It has come to the notice of the Ministry of Civil Aviation that Govt. servants have been traveling frequently by private airlines even on the sectors which are well connected by Indian Airlines/Alliance Air and this defeats the very purpose for which the above instructions were issued. 

It is, therefore, reiterated that the instructions on the subject should be scrupulously followed.  Travel by private airlines may not be resorted to as a matter of routine.  Air travel by Railway Officials should be carefully planned in advance keeping in view the schedule of Indian Airlines in order to avoid taking recourse to travel by Private airlines.  In emergent situations/exceptional circumstances, General Managers, with the concurrence of their FA&CAO may, however, permit travel by private airlines.

F(E)I/2002/AL-28/15
dt. 27.12.2002
195/2002

Deletion of ACS 19 from para 604 of IREM Vol. I (1989 Edition) – clarifications regarding. 

In order to have a very clear view, the provisions contained in the erstwhile ACS 19 and those already existing under FR 22 i.e. Rule 1313 of R-II are shown below in juxta-position: 

Provisions of erstwhile para 604 (a) (iii) inserted in IREM Vol I (1989) by ACS 19 Rules under which the provision already existed in FRs
i) When a Govt. Servant, holding the higher post substantively on regular basis seeks transfer from that higher post to a lower post at his own request and the pay drawn in such higher post is less than or equal to the maximum of the scale of pay of the lower post, then the pay drawn in such higher post will be protected. FR22(I) (a) i.e., Rule 1313 (I) (a) (2) of R-II, (incorporated vide ACS-14)
ii) When a Govt. Servant seeks transfer to a post from which he was promoted, it will be treated as a case of reversion and his pay will be fixed at a stage what he would have drawn, had be not been promoted. FR22(I) (b) i.e., Rule 1313 (I) (b) of R-II, (incorporated vide ACS-14)
iii) When appointment on transfer from a higher post to a lower post is made on his own request under Rule 227(a) (2) R-I (FR 15-A(2)) and the maximum pay in the time scale of that post is lower than his pay in respect of the old post held regularly, he shall draw that maximum as his initial pay, in accordance with FR 22 (I) (a) (3). FR22(I) (a) (3) i.e., Rule 1313 (I) (a) (3) of R-II, (incorporated vide ACS-14)

It may be seen that cancellation of ACS 19 has not resulted in any kind of withdrawal of any benefits.  Railways should continue regulating pay fixation in accordance with the provisions already contained in Rule 1313 of R-II without any apprehension. 

F(E)II2002/FOP/8
dt. 29.10.2002
212/2002

Incentive package to Railway officers and staff on deputation to Railtel Corporation of India Ltd. 

Rail Tel Corporation of India Limited (RCIL/Rail Tel) has been formed as a Public Sector Undertaking under the Ministry of Railways.  Rail Tel will be laying optical fibre cable along the railway track and will be providing communication for Railways’ train control, operational and safety systems.  Keeping these facts in view, Board have decided to provide the following additional facilities to the officers/staff of Indian Railways proceeding on deputation to Rail Tel in addition to general terms and conditions of deputation:- 

i)   Use of Railway Rest Houses 

      Use of Railway rest houses, both while on duty or on leave will be permitted as for Railway officers/staff. 

ii)   Use of Privilege passes 

       Railway officers and staff on deputation to Rail Tel shall continue to be eligible for privilege passes and Privilege Ticket Orders according to their entitlement till normal period of deputation.  For this purpose, blank cheque pass books (all classes) may be given by concerned Railways.  Rail Tel shall issue the passes as per entitlement, affixing a distinct stamp i.e. ‘Rail Tel Corporation of India Limited’ to the staff on deputation with them.  The corporation, in all cases, shall sent information the the parent Railway of the employees, or the office in which Privilege Pass account of the employees is maintained, for the purpose of proper accountal. 

iii)     Issue of Duty Cheque passes 

          Rail Tel is authorized to issue Cheque passes, on duty, to the officers and staff on deputation from Railway.  For this purpose, blank cheque Pass book (all classes) shall be made available by the Railways to the concerned Corporation offices, as under: 

Northern Railway : To railway deputationists working in corporate office and Northern region.

Eastern Railway    :  To Railway deputationists working in Eastern region.

Western Railway  :   To Railway deputationists working in Western region.

South Central Railway : To railway deputationists working in Southern region and on South Central Railway. 

(b)  Officers/staff working in Corporate office will be given duty cheque passes available on all Indian Railways and officers/staff working in regional offices of Rail Tel will be given duty cheque passes valid for the Zonal Railways, which come under the jurisdiction of their respective region.  This facility shall be available only for 2 years and the same will be reviewed thereafter. 

(c)  The officers and staff on deputation to the Corporation shall be entitled for duty cheque pass for self only, as per entitlement.  The Corporation shall maintain proper account for the duty passes, issued by them.  For this purpose, the Corporate office shall advice Northern Railway regarding the passes issued to the employees in Corporate office and in Northern Region.  Debits of full cost of duty passes issued will be raised by the Northern Railway against Rail Tel for reimbursement periodically.  Similar action will be taken by Eastern, Western and South Central Railways in respect of passes issued to the Rail Tel, in the Eastern, Western and Southern regions respectively. 

(iv)  Extension of Railway Medical facilities :

         Serving officers  / staff will continue to enjoy Railway medical facilities, if they were enjoying the same before proceeding on deputation to the Corporation.  In terms of Para 607 of IREM, Vol.I (Third Edition-2000) Rail Tel Corp. would pay annual contribution on the basis of per capita expenditure on a Railway employee on an All-Indian Railways basis multiplied by the number of Railway employees on deputation with them who have opted for these rules. 

(v)  Retention of Railway accommodation: 

       Instructions relating to retention of Railway accommodation at the previous place of posting in favour of officers on deputation to Rail Tel have already been issued vide Board’s letter No. E(G)2000/RN5-5 dated 31.5.2002 which may be connected. 

These orders are valid initially for a period of 3 years or till further review by the Board. 

Board desires that the above may be given wide publicity by publishing in the Railway’s news letter for information of all concerned so as to attract willing and capable officers and staff for the Rail Tel Corporation of India Limited.

F(E)II/2002/DE1/1
dt. 22.11.2002
190/2002

Grant of provisional family pension in relaxation of rules/orders in respect of employees kidnapped by insurgents/terrorists in terrorist infected areas – reg. 

In terms of instructions issued vide Board’s letter No. F(E)III/86/PN1/17 dt. 19.9.86, 27.3.91 and 21.1.1994, the family of a missing Railway employee can be paid in the first instance, the amount of salary due, leave encashment due and the amount of his PF contributions.  Although family pension in such cases can be sanctioned and paid one year after the date of lodging the FIR, however, it accrues from the date of lodging the FIR or on expiry of leave of the employee, who had disappeared, whichever is later. 

On receipt of references from some of the terrorist infected Zonal Railways viz. N.E. and N.F. Railways, where the cases of Railway servants having been abducted, have been reported, the matter regarding grant of family pension to the family of such employees has been examined in consultation with the nodal department i.e. DOP&PW and Department of Expenditure, Ministry of Finance.  They are of the opinion that provisional family pension can be sanctioned in terms of the above orders after completion of one year from the date of lodging FIR of the incident of abduction to the family of the Railway employee, who has been abducted.  This would be subject to Indemnity Bond being furnished by the family that in case the employee returns alive, the money paid by way of family pension shall be adjusted against the dues that may accrue to the employee.  However, all such cases which require relaxation of one year condition will be considered by the Board in consultation with DOP&PW. 

Keeping in view the DOP&PW’s advice as above the cases for sanction of provisional family pension to family of kidnapped employees may be dealt with in terms of Board’s orders dt. 19.9.86, 27.3.91 and 21.1.94 and the cases which need relaxation of one year condition stipulated in Board’s orders referred to above may be forwarded for Board’s decision in consultation with DOP&PW.

F(E)III/2001/PN1/28
dt. 18.10.2002
203/2002

Amendment to IREC/Vol. I (1985 Edition) (1995 Reprint) – Rule 923 thereof to permit advance from PF for meeting the cost of legal proceedings instituted by or against the subscriber or a member of his family. 

In exercise of the powers conferred by proviso to Article 309 of the constitution, the President is pleased to direct that Rule 923 of IREC Vol.I, 1985 Edition (1995 Reprint) may be modified as per Advance Correction Slip No. 87 .

F(E)III/2002/PF1/6 
dt. 13.11.2002

INSTRUCTIONS ISSUED FROM MANAGEMENT SERVICES DIRECTORATE
 BY ESTT.(MAN POWER PLANNING) SECTION

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RBE No.

Gist of Instructions 

Letter No. & Date
181/2002

Up-gradation and modernization of Training Centres under SRSF. 

A special Railway Safety Fund (SRSF) has been created to wipe out renewals of over-aged assets in the next 6 years time.  For this purpose around Rs. 73.5 crores has been assigned for upgradation of training facilities in various training centers spread over all Indian Railways.  In order to make effective use of the fund allotted, the Training Managers at Railway Board have been advised to consult the nominated Training Managers of zonal railways or Principals concerned to obtain information regarding actual requirement of the training centre and to prepare consolidated proposal for their departments keeping in view the limit of funds.  This should be done as a special exercise and Railways need not wait for the annual exercise of PWP & Works Programme meetings etc. 

Board desire that the Training Managers of zonal railways in consultation with the Principals concerned may prepare a comprehensive proposal of the actual requirement for training centers mentioned at Sl. No. 2 & 3 of para 2 of Board’s letter referred above.  The proposals may be duly vetted by the FA&CAOs and submitted to Training Managers of Railway Board as mentioned in para 8.2.3 of Manual on Management of Training. 

E(MPP)2001/19/6
dt. 9.10.2002
182/2002

Approved modules for stage-wise training of Loco Running Staff. 

In continuation of Board’s letter of even number dated 20.1.2000 issued under RBE No. 11/2000, Mechanical Directorate in Board’s office have suggested amendments with a view to upgrade the driving skill of Running Staff.  Accordingly the existing syllabus for train Dynamics course has been amended suitably without changing the total duration of the course as shown below:- 

S.No. STAGE COURSE NO. TRAIN DYNAMICS COURSE ADDED TOTAL DURATION OF COURSE
1. Promotional course from Asstt. diesel driver to Goods driver Loco RNG-4 5 days 12 weeks
2. Promotional course from Goods driver to Passenger driver Loco RNG-5 5 days 8 weeks
3. Refresher course for Asstt. diesel drivers (Diesel) Loco RNG-8 1 day 3 weeks
4. Refresher course for all diesel driver (except Asstt. Drivers) Loco RNG-8 2 days 3 weeks

The revised Training Modules and course content of Train Dynamics are enclosed.  The same may be incorporated in the syllabus for running staff.  Adequate copies may be made and distributed to the concerned training centres of your Railway.

E(MPP)98/3/8
dt. 9.10.2002
194/2002

List of training centers on Indian Railways. 

In continuation of Board’s letter No. E(MPP)2001/3/19 dt. 19.9.2002, Ministry of Railways have decided to include the following training centers of Central Railway under “Other Training Centre” 

a)  Basic Training Centre (TRS)     - ITARSI 

b)  Basic Training Centre (C&W)  - ITARSI

c) Basic Training Centre (Engg.)   - JABALPUR

d) Basic Training Centre at Electric Loco Shed - AJNI

e)  Basic Training Centre (Traction Distribution) - AJNI

f)  Drivers/ Assistant Drivers Training Centre - AJNI 

g)  Jhansi School of Way & Works has been renamed and included as Way and Works Training Centre - Jhansi 

E(MPP)2001/3/9
dt. 28.10.2002
202/2002

Report of the Railway Safety Review Committee (Part-II) 1998 – Ticket Checking staff to be imparted training in Fire Fighting and First Aid. Recommendation No. 109. 

In continuation of Board’s letter No. E(MPP) 2001/19/3/-Recommn.109 dated 29.6.2001 issued under RBE No. 128/2001, a training programme in First Aid of five days duration to the front line staff of Railways is enclosed.  The following modalities may be followed in implementing the above scheme. 

  1. The above training module should not be incorporated in the regular initial, promotional, refresher courses and should be organized as a special course, as already a 4-lecture module is included in the refresher course.
  2. The training module should, mandatorily, be organized for Assistant Drivers/Drivers, Guards, Ticket Collectors, Train Superintendents, Coach attendants, Train Examiners, Train Lighting and Air-conditioning Staff, Assistant Station Masters/Station Masters and RPF apart from the front line staff.  However, other categories of staff from various departments may also be asked to attend the training course.
  3. The above training module should be implemented at the Divisional level under the able guidance of Chief Medical Superindentent/Sr. Divisional Medical officers in co-ordination with the Personnel Branch of the Division using the necessary resources available therein.  since ZTCs/STCs are already pre-occupied with their initial/promotional/refresher/specialized courses and
  4. The First Aid Training programme should be refreshed every three years for the categories of staff stated at (2) above and for the staff of other categories it may be once in 5 or 6 years.

Sufficient copies may kindly be made and circulated to all concerned for implementation with immediate effect.  The same can be accessed from the Rail Net under the “ Management Services Directorate” site also. 

Railway were requested vide Board’s letter dated 29.6.2001 to furnish details of number of staff who have already received training in First Aid during 2001-2002.  The action plan as to how many would undergo training during the year 2002-2003 may also be advised. 

E(MPP) 2000/3/8
dt. 7.11.2002
210/2002

Training facilities for staff in newly created zones.

 At present all zonal railways have their own training centers catering to the training needs of all categories of staff of Group “C” and “D”.  With the creation of new zones, it has been decided that existing training centers may cater to staff, supervisors etc. of the same areas/jurisdiction that they were catering to before the formation of new zones. 

The same would hold when calling up for options for trainers, instructors etc. 

The Departmental Heads be made responsible for ensuring that staff due for mandatory training courses are sent on time and not allow any back log to be created.

E(MPP)2002/3/31
dt. 22.11.2002
220/2002

Apprentices Act, 1961 – Training in Railway Establishments. 

The following may be inserted in between DCW and ICF in Para 33 of the above letter:- 

                DLW   :   120 

The total remains the same.  All other condition in the Master Circular remain unchanged.

E(MPP)2001/6/7
dt. 11.12.2002
230/2002

Improvement in service conditions of faculty members in training institutions – Sumptuary Allowance. 

In continuation of Board’s letter of even number dated 12.3.2001 issued under RBE No. 50/2001 on the above subject, following clarification has been received from Ministry of Personnel, Public Grievances & Pension, Department of Personnel & Training, Training Division and reproduced below:- 

1.          Para 2 (vi) of DOP&T O.M. No. 12017/2/86-Trg.(TNP) dated 31.3.87 clearly states that sumptuary allowance is admissible to heads of the training institutes.

2.          The allowance is exempt from treated at par with transport allowance.  In other words, like transport allowance, sumptuary allowance will also not be admissible during absence from duty exceeding 30 days due to leave/training/tour etc. 

This disposes off Southern Railways letter No. P(RT)673/Policy Matters dated 26.4.2002. 

E(MPP)91/13/7/Pt.II
dt. 27.12.2002
234/2002

Reservation for candidates belonging to Other Backward Classes (OBCs) under Apprenticeship Training Scheme. 

In supersession of Board’s letter No. E(MPP)95/6/8 dated 14.6.95, it has been decided by the Ministry of Railways to extend 27% reservation for candidates belonging to Other Backward Classes under the Apprentices Training Scheme with the stipulation that seats remaining unfilled by OBC candidates may be filled by unreserved category.  The existing quota for candidates belonging to SC/ST communities will remain the same.  

E(MPP)2002/6/10
 
dt. 31.12.02