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CHAPTER XII STORES DEPOTS-RECEIPT AND CUSTODY OF STORES Organisation of
the Stores Depot 1201.
The Depot Officer.—Each stores depot of any importance should be under the
supervision of Gazetted
Officer of the Stores Department directly subordinate to the Controller of Stores. He is referred to in these rules
as the "Depot Officer". He is responsible to the Controller of Stores for the efficient maintenance
of stocks of stores, for the prompt service of the territory served by his
depot, for the safe custody of the stores in stock, for the correct tally of
such stock at any time with the balances as
shown in the ledgers, for the correct preparation and posting of all initial documents, ledgers, bin cards and
subsidiary registers, for the submission of
the relevant vouchers and documents to the Accounts Officer on prescribed dates
and for he disposals of surplus and
scrap stores, 1202.
Wards and Sections.—The work in a
Stores Depot consists of : (a)
Receipt and inspection of
stores. (b)
Storage and issue of materials. (c) Despatch of materials. (d)
Maintenance of "numerical"
ledgers/bin cards. (e) Recoupment of stocks. (f) Disposal of surplus stores and scrap
materials. 1203. The depot, wherever
possible, should be divided into wards for stocking the stores and materials and into different, sections as
shown below, for the efficient discharge of the other functions, the Depot Officer being as sisted in his work by
Assistant Depot Officers and Depot Store-Keepers,
as may be found necessary. 1204. The Receipt Section.—This
section which should deal with all the documents relating to the stores and materials coming into the depot should be
independent of the Ward and other sections
of the depot; a Yard Foreman or
Supervisor should work under the control of this section to deal with
the actual receipt of the materials. 1205. The Despatch
Section.—This section which deal with despatch from the depot of all stores and materials outside the depot
should also be an independent unit. Material trains and stores vans will be controlled by this section. 1206. The Ledger Section.—The
clerical work of the depot relating to stocks of material is best centralized in a Ledger Section
where all the stock cards of the depot will be maintained up-to-date. This
section should be divided into sub-sections, each sub-section dealing with the numerical accounting and recoupment of stocks
of the same classes of stores as are dealt with in the corresponding wards. A separate sub-section should deal with the
receipt and registration of the
requisitions placed by indentors on the depot, (where, on any railway, the
stock cards are maintained by
each ward for the classes of stores stocked therein, the procedure for the posting of the stock cards and the
recoupment of stocks will be the same in all essentials as laid down in Chapter
XIV, the vouchers being passed on to the numerical ledger posters direct
instead of to a separate ledger section, The Requisition Register (S. 1307),
however, should be maintained in
the depot's central office. 1207. Surplus and Scrap Section.—This section should deal with the receipt, classification, stocking and arrangements for sale of all scrap, whether received from the line or otherwise accumulated in the depot. This section should also deal with all the work involved in the disposal of surplus stores on the lines laid down in Chapter XXII. 1208. Duties of Assistant Depot Officer.—His duties should be specified in each case by the Controller of Stores or by the Depot Officer. In the absence of the Depot Officer, the Assistant Officer will be responsible for all the duties prescribed for the former official. 1209. Duties of Depot Store-keeper.—Depending on the section he is placed in charge of the Depot Store-keeper shall be responsible for the discharge of the relevant items among the list of duties shown below :— (a) All correspondence by wards with departments will pass through the Depot Storekeeper, who will put them up to the Depot Officer, if necessary. (b) The Depot Store-keeper will deal with all correspondence regarding stock verification reports. (c) He will check recoupments, figures of consumption, and maxima and minima shown on stock cards (S. 1402). (d) He will attend to complaints regarding shortages and delay in supplies, and bring all serious complaints to the notice of the Depot Officer. (e) He will see that every convenience is placed at the disposal of the Accounts Stock Verifier for accurate and speedy verification of stocks and that store department witnesses attend and carry out their functions properly. (f) He will check the figures of stock and consumption shown by wards on Annual Contract Statements (S. 603). (g) He will make surprise checks of packages by opening them and comparing the contents with the corresponding issue notes, and will initial the record copy of the issue notes so checked. (h) He will supervise generally that material is properly handed over to the Despatch Section, and that material is properly packed, whether packed by the ward or the Despatch section. (i) He will maintain general supervision over the wards, and see that material is properly stocked and looked after and kept in the correct bins and shelves. (j) He will have under his direct control the registration of requisitions and their distribution to wards. (k) He will allot the duties of the clerical relieving staff of the depot. (l) He will see that shunting operations are properly carried out in the yard, and that wagons are put in their proper places and to time. (m) He will maintain an Inward and Outward Wagon Register (S. 1215) and will examine every loaded wagon to see that the contents are properly loaded, occasionally checking in detail the contents of wagons leaving the Yard. (n) He will personally check, with the Wagon Registers, the Authority for removal of wagons and the Weekly statement sent by the Traffic Department of the wagons sent to, and received from, the Yard. In the event of any discrepancy, he will immediately report it to the Depot Officer, for investigation. (o) He will pay surprise visits at night to the stores yard, and see that the chowkidari staff are alert and at their posts (p) He will maintain an inventory of all articles of dead stock, viz., plant, machinery, furniture, tools, instruments etc, at each depot in Inventory Books (S. 2001) maintained separately for each depot. (q) He will prepare indents for consumable stores and tools and plant required by the depots, and will put them up to the Depot Officer for signature. (r) He will arrange to test all weigh-bridges and weighing machines in the store yard and wards once in a month in the first week of the month. He will record the results of the check in a manuscript register (S. 1209) to be maintained specially for the purpose and will put it up to the Depot Officer whenever the results of test show any appreciable difference. The register should show the following particulars: (i.)
Number of the weighing
machine (ii.)
Location of the machine (iii.)
Date of last test
(iv.)
Date of test (v.)
Result of test
(vi.)
Action taken (vii.)
Initials of Depot Store
keeper (viii.)
Initials of Depot Officer The tests for weighing machines other
than weigh-bridges should be carried out with loads of previously ascertained weights, several tests for varying loads being
taken on the same machines. Weigh-bridges should be tested by passing empty
wagons over them. This testing will
be done in addition to any periodical tests carried out by any other
authorities. 1210. Where there is no
Depot Store-keeper of the lower grade, the Depot Store-keeper will in addition be responsible for : (a) The control and supervision of all labour and
chowkidari staff, if provided instead of RPF staff,
including a surpuls roll call of all such staff at least once a week. (b)
The correct preparation
of Labour Muster Rolls. (c) Witnessing the payment of labour staff and
chowkidars. (d) Seeing that the Yard is
kept tidy, and reporting when necessary, on the state of roads, sidings, buildings & c, (e) Seeing that the fire arrangements are kept
up-to-date and that fire drills are help at
least once a month. (f) Preparing requisitions for repairs to
material either by railway workshops or outside
firms. 1211.
Duties of other
subordinate Staff.—The duties of the Depot Store keepers Grade III (in direct
charge of materials) and other subordinate staff shall be laid down in manual of instructions issued for each depot detailing the duties of the
staff and laying down subsidiary and local
procedure for the running of the Depot. 1212. Security Deposit by the Staff in Custody of Stores.—The General Manager, in consultation with the Chief Accounts Officer, should fix scales of security deposits to be made by the staff in custody of stores. A schedule of such staff should be prepared and the custody of stores should in no circumstances be placed under any staff other than those who have furnished such securities. In fixing the scale of securities, the maximum money value of stores to be held by the subordinates concerned should be taken into consideration. This does not preclude the holding of excess stocks for temporary periods, but if it is estimated that such excess will continue for more than six months, steps should be taken to place the stores under the change of a subordinate of appropriate status. Receipt Section Procedure 1214. The "Receipt
Shed".—All materials received in the depot should be generally stocked properly in a "Receipt Shed" and
should on no account be mixed up with existing stock of stores in the depot. As an exception to the above, only
heavy items of stores and large consignments of ferrous
scrap may be unloaded on the spot intended for stocking such materials,
provided that the ward-keeper responsible for the stocking of such items
witnesses the unloading and acknowledges
the receipt of the correct quality of material. 1215. The weighment
Register.—The materials received by the Yard Foreman should be entered daily in a register (Form S-1215)
which should show the following particulars :— Form S. 1215 (1)
Date of receipt. (2)
Wagon or cart or lorry,
& c, number. (3)
Railway receipt number
and date. (4)
Receipt Note or any
other forwarding document number and date. (5)
Station received from. (6)
Name and designation of
consignor. (7)
Description of material. (8)
Gross weight of wagon. (9)
Tare of wagon (actual). (10)
Tare as stated on the
wagon. (11)
Difference between 8 and
9 and initials of tally clerk. (12)
Initials of Yard Foreman. (13)
Remarks. (14)
Date put into stock. This register will also serve as the Inward
Wagon Register. 1216. All materials including those received from the local railway station, should be entered into this register so that it forms a complete record of all receipts of stores in the depot. An exception to this will be only of materials received through stores vans, for which the van clerk should give a delivery sheet; these sheets should be properly filed in the Receipt Section in their chronological order. 1217. Materials received without Documents.—Whenever any material is received without the accompanying documents, the Yard Foreman should enter all relevant details in the Wagon Register (S. 1215) and immediately report such cases with full details to the Receipt Section and obtain the papers, if they are in that section. If they have not been received from the parties concerned, the Receipt Section should enter such cases with full particulars, as far as available, from the Railway Receipts in a manuscript register (S. 1217) and if the documents are not received within three days from the receipt of the material, a letter should be addressed to the party concerned calling for the documents, copy of such letters being sent to his immediate superiors and district or divisional officer. The cases should be pursued till the documents are received and the stores are properly disposed off or if there is delay of over a month or if material is to be issued urgently or the party sending the material cannot be traced, the stores should be taken into stock by credit to stock Adjustment account. 1218. Receipt Documents and Records.—Stores are received in a depot through
the following sources :— (i.)
(a) Indigenous
Purchases.—In case the original receipt and inspection of stores from the firms are centralized in one station, the
Inspecting and Receiving Officer will issue the
Receipt Note (S. 726) and forward the relevant foils to the stores depot concerned. In other cases, the Receipt
Section of the depot receiving the
material from the firm will issue the necessary Receipt note (S. 719 or S. 726).
In certain cases as when stores are obtained from the National Instruments (Private) Ltd., or the Controller of Printing and
Stationery, the supplies will be supported
by the forms of the department making the supply (b) Imports.—Such stores
will be supported by Advices of Despatch (S. 948) prepared by officer landing the stores. (ii.)
Manufactures
from Workshops.—The workshops send the materials under "Material supplied to Stores Form" (S. 1531). (iii.)
Returned Stores.—These
will be received on Advice Notes of Returned Stores (S. 1539) from the several departments of the
Railway. (iv.)
Depot Transfers.—These
will be received on the special issue notes (S. 1320) for such transactions. (v.)
Sale/Loan of stores from
other railways, & c. (vi.)
Materials sent by
departments to depot attached to workshops, not for stock, but for transmission to the shops for repair
& c. (vii.) Sample received
from firms. (viii.) Returnable empties
(Optionally or otherwise). 1219.
Receipt Register.—All the documents covering the several kinds of
receipts mentioned above and railway receipts in their connection
should be received in the Receipt Section. Separate
registers should be opened to record the particulars of each kind of documents
and to watch for the receipt of the materials. The registers in form (S.
1219) should show the following particulars: Form S. 1219 (1)
Serial number. (2)
Date of receipt of the
vouchers. (3)
Number and date of
voucher (4)
Consignor. (5)
Station. (6)
Particulars of material. (7)
Reference to railway receipt. (8)
Date of receipt of
material. (9)
Date of sending material
to ward for stock. (10)
Alphabetical letter index
of ward. (11)
Receipt order number and
date (to be assigned by ward-keeper). (12)
Initials of ward-keeper in acknowledgement of
material. 1220. When the material has been properly received, checked and inspected, it should be sent without any delay along with the relevant documents and the Receipt Register (S. 1219) to the ward where the material should be stocked. The Depot Store keeper grade III in charge, of materials will sign the register in acknowledgment of the stores, assign the Receipt Order Number at the same time and return to the Receipt Section all except the ledger foils of the vouchers after signing them, as required by each kin of form. On receipt of the vouchers from the wards, the Receipt Section should retain the foil intended for record in the depot and dispose of other foils as prescribed for each kind of form. At the end of the month, record foils should be sent to the record room of the depot office 1221.
The Receipt Registers (S.
1219) should be inspected by the Depot Officer once a fortnight to see that there is no avoidable
delay between the receipt of the material in the depot and its accoutal in the depot ledgers and that
materials are not allowed to lie in the receipts
shed, indemnity shed, indefinitely. 1222. Samples.—Samples received
from firms should be properly labelled and, after they have been considered and orders placed, they
should be stored for comparison with the supply when
received. When the quantity of stores ordered on the sample has been fully
supplied, (the able on the sample should
quote the date when the supply is contracted to be completed in full the samples should be returned to the
firms if such is the arrangement, and if not, the same should be taken into stock by credit to the
Stock Adjustment Account. 1223. Stores on Loan from other Railways.—When due to delay in receipt of stores on order or for other reasons, materials are obtained on loan from other railways, the receipt of such stores should be accounted for on the usual purchase returns (S. 719 or S. 726), the forms being prominently marked 'Suspense Receipt'. The depot receiving the material should keep a record of the receipt in a manuscript register (S. 1223) kept by the depot store keeper grade III in charge of materials concerned to enable him to arrange for the return of the loan as soon as the stores on order for the railway are received. The receipt should be credited in the Accounts Office to the head "Deposit Miscellaneous Account". The rate of the last stock in the price ledgers of the Railway may be adopted for the transaction, and, if there was no stock previously, the Depot Office should give an approximate rate. No debit will be raised by the lending railway. When the material is returned, ordinary issue notes should be prepared and allocated to debit of "Deposits Miscellaneous Account". Reference to the Original Note should be quoted on the issue note. The issue note should be priced at the same rate as the original receipt. However, inter railway sale should preferably be made instead of loan and final accountal done for sale and receipt of such materials. 1224. Miscellaneous Receipts.—A Stores
depot receives occasionally materials which are not included in the categories of stores
mentioned in paragraph 1218. For instance, when stores have been sent by a
store van, a departmental subordinate occasionally refuses to take
delivery of the material, due to its not being in accordance with his
requisition. In such cases, the van clerk
brings back the material with the issue notes. The Receipt Section should
maintain a manuscript register (S. 1224) for such items and after entering the
details of such rejected stores in the same should send the issue and the
material to the ward concerned to prepare a write back issue
note, and put the stores into stock. The Receipt Section should watch from the register that the minus issue note is
actually prepared and sent to the Account Office for accountal. But when such incorrectly issued store
have been sent through the usual services of the railway, or when an indentor finds that certain material he had asked
for is not required subsequently
but has been sent by the depot he could cancel his requisition he should
invariably receive the materials
except when sent through a store van and later return them through proper Advice Note of Returned Stores (S. 1539). 1225. Monthly Inspection of Receipts Section by Accounts Stack Verifier.—The Receipt Registers (S. 1219) maintained in the Receipt Section, the Weighment Register (S. 1215) and the delivery sheets of van clerks should be inspected once a month by an Accounts Stock Verifier attached to the depot and any cases of inordinate delays in the accountal of material received in the depot, as well as cases in which materials have not been received within a reasonable time after the receipt of the relevant documents should be taken up with the parties concerned. Particular attention should be paid to cases in which the materials have been received in advance of documents and all such cases pursued to see that the materials are taken into stock either by credit to the department concerned, or by credit to Stock Adjustment Account. 1226. "Short Receipts" and receipt of "Wrong Stores".—In the case of short receipt of material tendered by the firms direct to the depot, the depot— the Receipt Note should be issued only for the correct quantity. In the case of purchased stores which have been received from the firms by a centralised inspection and receipts branch and later distributed by the Stores Department Officers to the depot stocking the stores, the quantity as shown in the Receipt Note should be accepted and a manuscript memorandum of differences (S. 1226) prepared in four copies and distributed as under:— One copy for record. Two copies to the Inspecting and Receiving officer, along with any material in case of incorrect material and the last copy to the Accounts Officer, Stores. 1227. If the material has been received
through Traffic Department (and not in store vans) the necessary reports as
laid down in the rules (vide paragraphs 2128 & 2138) for dealing with
stores lost in transit should also be made. The memorandum of differences (S.
1226) should receive the prompt attention of the Inspectiong and Receiving
Officer and if the stores had been either left over at his end or had been
wrongly delivered by the firm, the deficient quantities should be promptly
despatched to the depot concerned along with one copy of the memorandum referred
to above with suitable endorsements on the same. On receipt of the missing or
correct materials they should be put in stock and the Accounts Officer, Stores,
advised. If the missing material is found to have been correctly received from
the suppliers, but has not been despatched from the Receipt Section and is,
however, not traceable, the matter should be reported to the Controller of
Stores for fixing responsibility for the loss and for arranging for recovery or
write off of the cost of the stores. 1228.
Each ward-keeper should
maintain a manuscript register (S. 1228) to record particulars of such cases of
stock and the register should be produced to accounts for the shortage of stock
at the time of stock verification. The Accounts Verifier should note such cases
and after verifying them from the copies of the memorandam in the Accounts
Office, he should accept the quantity shown in the memoranda as in stock. The
Accounts Officer should watch the final disposal of the discrepancies brought
out on the memoranda (S. 1226) and take action on any delays in settling the
matter. 1229. If there are any shortages in supplies by the railway workshops, only the quantities that are actually received should be acknowledged. If the materials are not according to the requisition, the supplies should not be accepted. 1230. Returned stores should be accepted only for the quantities actually received and discrepancies should be intimated to the sending department for explanation . Special care should be taken in receiving optionally returnable and returnable empties as the rate of credit to be afforded to the departments depends on the good condition of the containers and their having been returned within the time stipulated on the original issue note. 1231. Depot transfers should be accepted for the quantities as stated in the issue notes and the shortages taken up with the sending depot and the Traffic Department, if necessary. A manuscript register (S. 1231) similar to the one mentioned for discrepancies in receipt of purchase (S. 1228) should be maintained by the ward concerned to account for the shortages in stock. If, however, material different to the description in the issue note is received, the stores should be accounted for according to the correct description, and the matter taken up with the sending depot for any adjustment of the price of the same. The material should not be ordinarily returned to the sending depot unless it is not likely to be of use in the receiving depot, or the other depot called for the return of the same. When the materials are returned, the transaction should be considered a new one and fresh depot transfer documents prepared. Ward Procedure—Organisation, Receipt and Storage of Stores 1232. Wards.—The stores and materials stored in stores depots should be distributed among different wards, each ward containing material of one or more classes of stores. The ward may be distinguished by alphabetical letters for facility of reference. Each ward or a group of wards may be placed under the charge of a Depot Store-Keeper with one or more lower grade Depot Store Keepers and Depot Store Keepers Grade III incharge of materials to assist him. 1233. Duties of Depot Store
Keeper III—The lower grade depot store-keeper III incharge of materials will be
responsible to the Depot Store-keeper for the safe custody of all the stores
and materials in his ward, and for carrying out the work in connection with all
items or groups of stores in Ins section in conformity with the instructions in paragraphs 1234 to 1236 or any other instructions designed for the purpose of
ensuring the safety of the stores in the wards as may be issued by the
Controller of Stores. Work in the wards should be confined to the physical
receipt (from the Receipt Section) the Storage and issue of materials. Except
for the preparation of issue notes, or other documents for transfer and
departmental verification of materials, the wards should, wherever possible,
have no other clerical duties and the Depot Store-keeper in charge of materials
and his staff should devote their undivided attention to the care of the
materials; and their correct numerical receipt and issue. 1234. General Mules for Closing and Opening the Wards.—Depot Store
keeper Grade III incharge of materials should see before closing their wards
that all lockers and strong rooms containing valuable materials are properly
locked, and that no one is left in the wards. They should personally see the
closing and locking up of their wards, after which a naik or chowkidar should
go round and examine all locks and windows to see that all are securely
fastened. 1235. The keys of the wards
should be locked in a despatch box, the key of it being tied to the handle and
sent to the Time-Office, where the despatch boxes should be collected by the
Time-keeper and locked in a safe. The duplicate keys of locks of the wards
should be kept in a despatch box and locked in the Depot Officer's safe. 1236. One master key for all
wards and the Depot Storekeeper's office should be kept in a glass covered case
in the Time-keeper's office for emergency use or in case of fire. The key of
the glass box should be deposited in the time keeper's safe. The key of the
safe should be locked in a glass covered case provided in the Time-keeper's
office. This should be done by the Time-keeper or his Assistant, and the key of
the glass box containing the key of his safe handed over to the Depot
Store-keeper. 1237. A Key Register (S. 1237) should be maintained showing the time the keys are
received in the morning and returned at the closing hour. Each Depot Store keeper grade III
incharge of materials or the clerk he details will remove the despatch box personally from the
Time Office and initial the Key Register. He will return this box to the time keeper on closing
the ward and see that the time-keeper signs the register as an acknowledgement.
1239. The same procedure should be observed for important keys other than keys of the
ward. 1241. Custody of Stores and Protection. - It shall be the particular duty of the Depot Store-keeper and his staff to take proper precautions for the protection of stores and Scrap materials against deterioration and loss. Valuable stores and fittings, and materials which are of common household use and are, therefore, likely to be liable to pilferage should be kept in locked sheds and bins special attention should be given to the care of inflammable materials, like Polyester & Cotton fabrics, rubber and plastic goods, charcoal, timber, hemp, petroleum products etc. (Authority Board's letter No. 98/RS (G)/779/10(CS) dated 28-08-2008)--acs no.6
1242. Chowkidari Staff.—Proper security staff should be maintained for watch and ward
work of the depot. Usually contigent of Railway Protection Force shall be provided for
maintaining watch at the depot gate and for carrying out patrolling etc., as required. In cases
however, where R.P.F. staff is not provided, a proper chowkidari staff should be maintained.
Chowkidari staff should as far as possible be recruited from army & Police pensioners, who have
been passed as physically fit by the Railway's Medical Officer. The chowkidari staff should
always wear the Railway's uniform when on duty.
1247. Deleted.
1248. Fire Conservancy.—The RPF staff/chowkidars, wherever provided and the Ward
staff should as far as possible be trained in fire drill and imparted thorough knowledge of the
fire appliances and what to do in case of a fire. Their efficiency should also be periodically
tested by trial fire alarms and mock fire fighting. Sufficient and easily accessible fire protection
apparatus and fittings such as chemical fire extinguishers, water and sand buckets, water hydrants, hose pipes and portable water pumps should be
provided in the stores depots. Particular attention should be paid to the location of stocks of wooden work, charcoal hemp, oil,
petroleum products, polyster & cotton fabrics, rubber and plastic products & c, with particular
precautions against spontaneous combustion of material. 1251.
Handling of Materials.—The loading, unloading, stacking and other movement
of materials should be made under the supervision of a responsible subordinate in order to ensure
that materials are not damaged in the process, and to see that labour staff are not involved in
accidents through clumsy handling and disregard of the precautions prescribed to be taken when
handling heavy material. Certain percentage of the yard and ward staff should be trained in
rendering First Aid in case of accidents and suitable number of first aid kits should be provided
in the Yard and the wards. All accidents should be reported promptly to the authorities as
aid down in the rules for reporting accidents. S.-1253 
1255. Numbering of Receipt Vouchers; R.O. Numbers.—Receipt Vouchers are either :—
1257. After the material has been checked and placed in the bin, the ward-keeper should
give the R.O. number on the receipt vouchers (all foils) and enter the same in the forwarding
memo at the same time. The foils intended to be sent to the Ledger Section should be retained
and the other foils returned to the Receipt Section for disposal. The R.O. number should be
entered by the depot store-keeper grade III incharge of materials in the Receipt Register (S. 1219)
of the Receipt Section when he signs the same in acknowledgement of the material. Receipt Returns originated by the ward 1259. Book Transfer Returns.—These should be prepared in duplicate to transfer stocks from one price list number to another. One copy is retained as office copy in the ward, the other being sent to the Ledger Section as usual. The form shown below should be used in such cases. These should be treated as receipt vouchers, the transaction under the price list number from which the material is transferred being treated as a minus receipt. The depot store-keeper grade III incharge of materials will be responsible to see that there exist the sanction of proper authority for the transfer; the reference to the sanction for such transfer should be shown on the voucher alongwith the brief and clear reasons for the transfer. All such transfer vouchers should be signed by a Gazetted Officer. From No. S 1259
Debit/Credit to Stock Adjustment Account Part........................is Rs.......................................................................... STOCK VERIFICATION SHEET No..........................................Ward.......................................................Departmental report of discrepancies in stock of Stores
Verified at ......................................................Depot
on................................. ............................Accounts
Deptt.'s
Accounts Stock Verifier Asstt. Store Keeper Depot Officer Controller of Stores Date........................... Date .......................................
Form No. S. 1260 STOCK VERIFICATION SHEET No………………..Ward………….....Departmental report of discrepancies in stock of stores verified at…………………….Depot on…………………….Accounts Deptt.'s
…………….
………………………
……………………… Accounts
Stock Verifier
Asstt. Store Keeper
Controller of Stores
Depot Officer Date …………
Date…………………
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