CONTENTS

CHAPTER-I 

INTRODUCTORY ORGANISATION

The Controller of Stores -101-102, Functions of the Controller of Stores -103-104, Nomenclature-cum-Price list-105-106, General Supervisory Control-107, Planning of Supplies of Stores -108, Purchase of Stores -109, Nature and distribution of stocks-110-111, Location of Stores Depot-112-113, Ordinary Stores-114, Emergency Stores-115, Non-stock items-116, Special Stores-117, Surplus Stores-118-120, Main Depots-121-123 Minima and Maxima-124, Minimum stock-125-127, Maximum stock-128, Minima and Maxima for Workshop Items-129, Powers of Controller of Stores -130, Canons of Financial Propriety -131-132.

CHAPTER-II

Stores Nomenclature and Price Lists Standard Classification of Stores -201, Standard Nomenclature of Stores -202-203, Part Number Code -204, Standard specifications and drawings -205-209, Rates for new Stores-210, Schedule of Scrap -211, Book rate for scrap -212.

Appendix-I 

(Details of Sub-Groups)
CHAPTER-III
PURCHASE OF STORES-POLICY AND RULES PURCHASE POLICY

Source of supply-301, Order of preference- 302, Quality-303, Price Preference-304, Currency of Payment-305, Deleted-306, Payments-307-308, Powers of General Managers-309, Publicity-310-311, Deleted -312-313, Country of manufacture -314, Evaluation of offers involving payment in foreign currency-315, Place of delivery -316, Price preference for early delivery-316-A, Indian agents for tenderers Abroad -317-318, Cost of Tender Forms-319, Deleted-320-322, Classes of Tenders-323, The Open Tender System -324-325, Deleted-326-327, The Limited Tender System-328, List of approved firms - 329, The Single Tender System -330, Powers of General Managers to cover exceptional cases-331-332, Deleted-333-337, Tender Notices-338, Tender documents-338-A, Tender forms-339, Waival of Earnest Money -339-A-340, Opening tenders of -341-341A, Constitution of the Tender Committee- 341-B-342A, Intimation of acceptance of tenders -342B, Freight factor in purchase of material -343, Dividing of contracts -344, Locomotive and Rolling stock components- 345, Contracts for Work and Stores -346, Deleted -347, Recommendations for price prefernce -348-349, the Inspection -350, Nomenclature-351-358, Inter-departmental purchases- 359, Deleted -360-364.

CHAPTER-IV 

CONTRACTS

General-401-402, "Lump Sum" Contracts-403-404, Schedule Contracts -405, Piece Work Contract -406, Rate Contracts -407, Running Contracts- 408, Fixed Delivery Contract-409, Competency of Authorities to Execute Contracts -410-414, Contract Documents- 415-416, Conditions of Contracts -417-428, Specifications -429-431, Warranty -431-A, Marking of Railway Materials -431-B, Rates- 432-433, Quantities -434, Nomenclature -435, Delivery- 435-A, Agreement Forms -436, Competency of Authorities to vary contracts -437-438, Variation of Indian Railways Standard conditions of Contract- 439, Variations of the rates of Items -440, Variations of Quantities of any item -441, Repeat Orders -442-443, Variation of the Items -444, Extension of delivery dates, Modifications -446-447, Security -448-449, General-450-453, Stamp Duty -454, Execution of Contracts Prior to commencement of works or supplies -455-459.

CHAPTER-V

SCRUTINY OF INDENTS/CONTRACTS FOR SUPPLY OF STORES AND CERTIFICATION OF FUNDS BY THE ACCOUNTS OFFICE

Scrutiny of Indents/Contracts/501-502, Register of Agreements-503-504, Budget Allot-ments-505, Funds Register-506, Certification of Funds-507.

CHAPTER-VI 

CONTRACTS ESTIMATES

Estimates for Procurement-601, Time Table -602, Contract Estimates of Depots-603, Deleted -604, Guide Lines on filling up of Contract Estimate Sheets -605, Deleted -606-607, True Issue -608, Deleted -609, Performa on Consolidation of Depot Estimates -610, Guidelines on preparing Contract Grouping Forms -611, Action for Procurement -612, Advise to Depot -613, Deleted -614, Submission of Recoupment of sheets by Depots-615, Scrutiny of Recoupment Sheets in COS's Office -616, Advise to Depot -617, Re view of Current Contracts -618, Deleted -619, Advise Note -620, Material Outstanding with Firm -621, Deleted -622, Completed Forms -623, Tender Schedules -624, Items procured by a Central Agency -625, Deleted -626, Forcing of Surplus/Overstock -627, Shop Manufactured Items 628, Acceptance of Tenders- 629-630, Deleted -631, The main and Subsidiary Depots -632, Deleted -633-634, History-cum-Rate Card-635, Guidelines for filling up History-cum-Rate Card -636-640, Deleted -641, Agreement for purchase of Permanent Way Materials 642-643, Item procured through Railway Board -644, Items procured by the Railways -645.

CHAPTER-VII

PURCHASE PROCEDURE
DIRECT PURCHASE BY THE ADMINISTRATION

Agency for supply -701, Exceptions -702, Agency for purchases -703, Purchase by the Railway Board -704, Purchases arranged by the Administration -705, Direct purchase of Directorate General of Supplies and Disposal Items -706-707, Modes of Direct Purchase -708, Bulletin and Daily Tenders -709, Deleted -710, Local purchase of Materials of small value -711, Local purchase of Stores by DRMs, CEs (C), CSTEs(C), CEEs (C) of Railways, R.E., M.T.P. (R)s and other offices not attached to the Stores Department -711 -A, Opening of Current Accounts against Cash, Imprest by Stores Officers -711 -B, Accountal of local purchases-712, Essential Points -713, Purchase Orders -714-717, The Supply Forms-718, Supplier's Challan 718-A, Combined Receipt and Issue Notes 719, Deleted -720, Part Supplies 721-728, Distribution -729, Orders for Direct Despatch -730, Purchase of Non-stock Items -731, Submission of Requisitions -732, Scrutiny of Requisitions in the Depot -733, Registration of Requisitions-734, Directorate General of Supplies and Disposal Items -735, Items Purchased by the Railways -736, Forcing of Stock Items 737, Pricing of Purchase Orders -738, Procedure for payment of Supplier's Bill in respect of Direct Delivery Orders -739, Requisitions -740, Distinguishing letters for Price List Number -741, Scrutiny of Requisitions -742, Price Factor -743, Challans, Receipt Notes, etc. to be stamped 'X" -744, Ledger Cards of Stores obtained for Trial 745, Stocking Arrangements -746, Record of Trials - 747, Orders on other Zonal Railways/Production units-748-755, Deleted -756, Inspection -757, Inspectorate of the Directorate General of Supplies and Disposals-758A - 758B, Government Test House of the Directorate General of Supplies and Disposals at Calcutta -759, Materials Purchased Abroad 760, Procedure of Inspection -761, Rejected Stores -762-763, Rejection Memo -764, Rejection Register -765, Check of Large Consignments of Materials Purchased From Firms -766, Register of Purchase Orders -767, Check of Supplies with Purchase Orders -768, Reminder system for overdue Deliveries-769-771, Risk Purchase and the Method of dealing with Defaulting Firms-772-773, Standard Weight -774, Materials with No Tolerances -775-780.

CHAPTER-VIII

PURCHASE THROUGH THE DIRECTORATE GENERAL OF SUPPLIES AND DISPOSALS

List of Items that may be purchased only through the agency of the Directorate General of Supplies and Disposals -801-802, Rates -803, Inspection -804, Indents-805, Method of Preparing Indents-806, Co-ordination of Indents-807, Annual Indents-808, Periodical Indents-809, Estimated cost of Indents - 810, Certification of Indents -811, Stores for Works -812, Stores for General Purposes -813, Deleted -814, Types of Directorate General of Supplies and Disposals Contracts-815, Running Contracts-816, Rate Contracts -817, Fixed Contracts -818, Ad-hoc indents -819, Purchase Orders -820, Despatch and Acceptance of Stores -821, Receipt Notes -822, Payments -823, 90%, 95% and 98% Payment against despatch of Stores-824,100 per cent Bills -825, Deleted -826, Shortages etc. -827.

CHAPTER-IX

 PURCHASE THROUGH THE INDIA STORES DEPARTMENT, LONDON
Deleted

CHAPTER-X 

PURCHASE OF SLEEPERS

Kind of Sleepers -1001, General Procedure for procurement of Sleepers -1002, Demand of Sleepers -1003, Procurement of Wooden Sleepers -1004, Deleted -1005 to 1025, Sleeper Specifications -1026 Deleted 1027-1031, Opening of Wagons-1032, Verification by Traffic Staff-1033, Telegraphic Report, Discrepancy Reports and Claim Forms-1034-1035, Missing Consignments-1036, Acknowledgement of Missing Sleepers after Trace-1037, Bills relating to Short Received or Missing Consignments -1038, Procurement of Cast Iron Sleepers -1039, Procurement of Steel Sleepers -1040, Concrete Supplies -1041.

CHAPTER-XI 

PURCHASE OF STATIONERY AND PRINTING STORES AND PRINTING OF FORMS

Purchase Policy -1101, Purchase in India -1102, Tenders -1103, Preferences -1104, Inspection and Tests -1105, Deleted -1106, Inter Departmental Purchases -1107, Powers of Purchase -1108, Powers of General Managers -1109, Deleted -1110, List 'A' Stationery Stores -1111, deleted -1112-1113, Indents for Stationery -1114-1116, Scales for Supply of Stationery -1117, Check of Indents 1118, Consolidated Indents -1119, Payment for Stationery Obtained through the Controller of Printing and Stationery -1120, Stationery Depot -1121, Receipt and Accountal -1122, Issues -1123, Durable Aru'cles-1124, Inspection of Stationery in offices -1125, Forms and Printed Registers -1126, Schedule of Forms -1127, Printing of Forms -1128, Printing in outside Presses -1129, Alteration or modification of Standard Forms -1130, Introduction of Local Forms -1131, Cost of Forms -1132, Accountal of Forms -1133, Requisition for Forms-1134, Issue Notes unpriced -1135, Verification of balances of Stationery, Forms and Printed Registers -1136, Purchase of Typewriters -1137, Calculating, Tabulating and Accounting Machines -1138, Different Pattern of Machines -1139, Typewriters for Temporary offices -1140, Servicing Contracts -1141, Inspection of Machines-1142, Major Repairs -1143-1144, Bills of Repairs-1145, Spare parts-1146, Condemnation procedure -1147, Disposal of Condemned Machines -1148.