||Appendix -II|| Appendix -III ||Appendix -VI || Appendix -VII  || LIST OF STANDARD STORES FORMS|| 

APPENDIX-II

AUTHORITIES EMPOWERED TO ENTER INTO CONTRACT

 (Para 410)

 XVIII.  In the case of the Ministry of Railways :—

 1. All instruments relating to purchase, hire or supply and conveyance of materials, stores, sleepers including wooden sleepers and timber of all description, machinery, plant, telephone lines and connection, coal and all agreements for fire fighting and agreements relating to re-imbursement of sales tax in respect of orders for the purchase of stores for the Indian Railways : etc; by the Senior Deputy General Managers, Deputy General-Managers, Assistant General Managers, Assistant Deputy General Managers, Secretaries to General Managers, Engineers-in-Chief, Additional Engineers -in-Chief, Chief Engineers, Deputy Chief Engineers, Regional Engineers, Chief Operating Superintendents, Chief Commercial Superintendents, Regional Traffic Superintendents, Divisional District Commercial Superintendent, Divisional Superintendents, Superintendents, Superintendents of Works, Executive Engineers, Divisional/District Engineers, Chief Medical Officers, Personal Assistant to the Chief Medical Officer, Station Executive Officers, Kharagpur Colliery Superintendents, Chief Electoral Engineers, Superintendents Mechanical Workshop, Deputy Chief Electrical Engineers, Deputy Chief Mechanical Engineers, Regional Mechanical Engineers, Bridge Engineers, Chief Signal & Telecommunication Engineers, Track Supply Officers, Controller of Stores, Deputy Controller of Stores, Superintendent (Stores), District Controller of Stores, Senior Stores Officers, Assistant Controller of Stores, Controllers of Grain Shop, Superintendents Catering, Town Engineers, Sleeper Control Officers, Chief Mining Adviser, Works Manager, Tata Nagar, Works Manager, Engineering Workshops, Southern Railway at Arkonam, Chief Administrative Officers, Secretary, Rates Tribunal, Chairman, Railway Service Commission, Deputy Chief Signalling & Telecommunication Engineers, Superintendents, Printing and Stationery, the Principal, Indian Institute of Railways Signal & Engineering & Telecommunications, the Principal, Indian Railways School of Advanced permanent way Engineering, Director General, Deputy Director General, Directors, Additional Directors, Joint Directors, Deputy Directors, Assistant Directors, Assistant Controller of Stores, Town Engineer, Assistant Engineer in the R.D.S.O., Director, Joint Director, Deputy Director and Section Officer in the Purchase Section in the Railway Board. In the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecom. Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecom. Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Manager, Additional Chief Engineers, Chief Track Engineers, Chief Bridge Engineers, Senior Divisional Engineers, Additional Chief Operating Superintendents, Chief Safety Superintendents, Senior Divisional Operating Superintendents, Senior Transportation Officers, Deputy Chief Operating Superintendents, Senior Commercial Officers, Senior Divisional Commercial Superintendents, Chief Marketing Superintendents, Additional Chief Medical Officers, Medical Superintendents, Additional Chief Electrical Engineers, Senior Divisional Electrical Engineers, Senior Electrical Engineers, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Mechanical Engineers, Chief Workshop Engineers, Additional Chief Mechanical Engineers, Senior Mechanical Engineers, Senior Divisional Mechanical Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers, Senior Signal Telecommunication Engineers, Senior Divisional Signal & Telecommunication Engineers, Divisional Signal & Telecommunication Engineers, Chief Material Managers, Additional Controller of Stores, Chief Administrative Officers, Superintendent Printing & Stationery, Chief Passenger Transport Superintendent, Chief Transport Planning Superintendent, Chief Freight Transport Superintendent, Chief Planning & Design Engineers, Additional Chief Engineer/Divisions, Chief Rolling Stock Engineer, Chief Motive Power Engineer, Chief Electrical Services Engineer, Chief Electrical Project Engineer, Chief Electrical Distribution Engineer. 

In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project) Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer.

 2.    All instruments relating to the execution of works of all kinds connected with railways, open or under construction; by General Managers, Senior Deputy General Managers, Deputy General Managers, Assistant General Managers, Assistant Deputy General Managers, Secretaries to General Managers, Engineers-in-Chief, Additional Engineers-in-Chief, Engineer-in-charge (Construction), Chief Engineers, Additional Chief Engineers, Senior Divisional Engineers, Deputy Chief Engineers, Regional Engineers, Regional Superintendents, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, District Divisional Commercial Superintendents, Division Superintendents, Superintendents of Works, Executive Engineers, Divisional/District Engineers, Assistant Engineer, Colliery Superintendents, Chief Electrical Engineers, Divisional Superintending Engineers, Deputy Chief Electrical Engineer, Chief Mechanical Engineers, Superintendent (Mechanical Workshop), Deputy Chief Mechanical Engineers, District Divisional Mechanical Engineers, Regional Mechanical Engineers, Bridge Engineers, Chief Signal & Telecommunication Engineers, Deputy Signal And Telecommunication Engineers, Track Supply Officers, Controller of Stores, Deputy Controller of Stores, Superintendent (Stores), District Controller of Stores, Senior Stores Officer, Town Engineers, Chief Mining Engineer with the Railways Board, Works Managers Tata Nagar, Chief Administrative Officer, Deputy General Manager, Director General, Deputy Directior General, Directors, Additional Directors, Joint Directors, Deputy Directors, Assistant Directors, Assistant Controller of Stores, Town Engineer and Assistant Engineer in the R.D.S.O. In the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineers, Chief Signal Telecom. Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal and. Telecom. Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineers, Additional General Managers, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Track Engineers, Chief Bridge Engineers, Additional Chief Engineers, Additional Chief Commercial Superintendents, Senior Commercial Officer, Senior Divisional Commercial Superintendents, Senior Divisional Engineers, Additional Chief Electrical Engineers, Additional Chief Mechanical Engineers, Chief Workshop Engineers, Senior Mechanical Engineers, Senior Divisional Mechanical Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers, Deputy Chief Signal & Telecommunication Engineers, Senior Divisional Signal & Telecommunication Engineers, Chief Material Managers, Additional Controller of Stores, Chief Administrative Officers, COFMOW, Chief Planning & Design Engineer, Additional Chief Engineer/Divisions, Chief Rolling Stock Engineer, Chief Motive Power Engineer, Chief Electrical Services Engineer, Chief Electrical Project Engineer, Chief Electrical Distribution Engineer. In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistants Controller of Stores, Assistants Stores Officer and Executive Engineer. 

3.    Security Bonds for the due performance and completion of works and general indemnity notes, indemnity bonds and guarantee bonds of all kinds other than mentioned above, by General Managers, Senior Deputy General Managers, Deputy General Managers, Secretaries to General Managers, Engineers-in -Chief, Additional Engineers-in-Chief, Chief Engineers, Deputy Chief Engineers, Regional Engineers, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, Regional Traffic Superintendents, District/Divisional Commercial Superintendents, Superintendents of Works, Executive Engineers, Divisional/District Engineers, Colliery Superintendents, Chief Electrical Engineers, Superintendents Mechanical (Workshop), Deputy Chief Electrical Engineers, Chief Mechanical Engineers, Regional Mechanical Engineers, District/Divisional Mechanical Engineers, Works Managers, Bridge Engineers, Chief Signal And Telecommunication Engineers, Track Supply Officers, Controllers of Stores, Deputy Controllers of Stores, Senior Stores Officers, Superintendents (Stores), District Controllers of Stores, Senior Stores Officer or Town Engineers or the Chief Mining Engineer with the Railway Board or the Chief Administrative Officers, Deputy General Managers, Deputy Chief Signalling and Telecommunication Engineer, Senior Accounts Officers, Junior Accounts Officers or Assistant Accounts Officers, Director General, Deputy Director General,   Directors, Additional Directors, Joint Directors, Deputy Director of Assistant Directors of Assistant Controller of Stores, Town Engineer of Assistant Engineer in the R.D.S.O. In the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer, Deputy, General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecom. 'Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecom. Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Managers, Divisional Railway Managers, Additional Divisional Railway Managers, Additional Chief Engineers, Chief Track Engineers, Chief Bridge Engineers, Senior Divisional Engineers, Additional Chief Commercial Superintendents, Chief Claim Officers, Senior Commercial Officers, Senior Divisional Commercial Superintendents, Senior Divisional Electrical Engineers, Additional Chief Electrical Engineers, Chief Workshop Engineers, Additional Chief Mechanical Engineers, Senior Divisional Mechanical Engineers, Senior Mechanical Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers, Chief Material Managers, Additional Controller of Stores ,Chief Administrative Officer, COFMO, Chief Planning & Design Engineer, Additional Chief Engineer/Divisions, Chief Rolling Stock Engineer, Chief Motive Power Engineer, Chief Electrical Services Engineers, Chief Electrical Project Engineers, Chief Electrical Distribution Engineer. In the case of the Wheel and Axle Project, Banglore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer. 

4. Instruments relating to contracts for the transport of passengers, goods and coaching traffic by transport agents, for the sale of tickets by tourists or other agents authorised by Railways, or for working ferries and ferry stemers in connection with the working of Railway and/or for the amenities of the Railways staff and for supply of labour other than labour required in connection with conservancy services and for reservation of accommodation in Railways Hotels by recognised tourist travel agents and/or contracts connected with the loading and unloading, stacking and delivery of goods and parcels and of Railway Stores and material including loco coal or for other matters necessary for or incidental to Railway working, by General Managers, Senior Deputy General Managers, Deputy General Managers, Chief Security Officers, Chief Engineers, Engineer-in-Chief, Dy. Chief Engineers, Regional Engineers, Bridge Engineers, Chief Signal and Telecommunication Engineers, Chief Operating Superintendents Deputy Chief Operating Superintendents, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, Marketing and Sales Superintendent, Regional Traffic Superintendents, Divisional/District Commercial and Traffic Superintendents, Chief Mechanical Engineers, Deputy Chief Mechanical Engineers, District/Divisional Mechanical Engineers, Chief Electrical Engineers, Deputy Chief Electrical Engineers, Track Supply Officers, Controller of Stores, Additional Controller of Stores, Deputy Controller of Stores, Superintendent (Stores), District Controllers of Stores, Colliery Superintendents, Divisional Operating Superintendents, Regional/Divisional Superintendents, Town Engineers, the Chief Mining Engineer with the Railway Board, the Chief Administrative Officers, Divisional Engineer or the Superintendent Catering, Additional General Managers, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Track Engineers, Chief Bridge Engineers, Additional Chief Engineers, Senior Divisional Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineer, Additional Chief Operating Superintendents, Additional Chief Commercial Superintendents, Traffic Superintendents, Senior Commercial Officers, Chief Workshop Engineers, Additional Chief Mechanical Engineers, Senior Divisional Mechanical Engineers, Additional Chief Electrical Engineers, Senior Divisional Electrical Engineers, Chief Material Managers, Senior Stores Officers, Chief Administrative Officers, COFMOW, Chief Planning & Design Engineer, Additional Chief Engineer/Divisions, Chief Rolling Stock Engineers, Chief Motive Power Engineers, Chief Electrical Services Engineers, Chief Electrical Project Engineers, Chief Electrical Distribution Engineers. In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer. 

5. Instruments connected with the collection of farming of tools at bridges or ferries or other means of communication provided by the Railway; by General Managers, Senior Deputy General Managers, Deputy General Managers, Assistant General Managers, Engineer-in-Chief, Chief Engineers, Regional Engineers, Bridge Engineers, Chief Signal and Telecommunication Engineers, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents. Divisional/District Commercial Superintendents, Divisional/District Commercial Superintendents, Regional Traffic Superintendents, Divisional Superintendents, Superintendents of Works, Executive Engineers, Colliery Superintendents, District Engineers or Divisional Engineers of Indian Railway and Chief Administrative Officers, Additional General Manager, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Track Engineers, Chief Bridge Engineers, Additional Chief Engineers, Senior Divisional Engineers, Chief Telecommunication Engineers, Additional Chief Signal and Telecommunication Engineers, Additional Chief Mechanical Engineers, Additional Chief Commercial Superintendents, Senior Divisional Commercial Superintendents, Senior Commercial Officers, Chief Planning & Design Engineers, Additional Chief Engineers/Divisions.

6. Leases of license of house, land and other immovable property, vehicle stand and coin operated weighing machines in stations provided that the rent or license fees reserved does not exceed its, 5,000 a month (leases of small branch lines of Railways are excluded from this item); by General Managers, Senior Deputy General Managers, Deputy General Managers, Assistant General Managers, Traffic Superintendents, Deputy Chief Commercial Superintendents, Divisional/District Commercial Superintendents, Chief Operating Superintendents, Divisional Superintendents, District Traffic Superintendents, Superintendents of Works, Superintendents of Way and Works, Executive Engineers, Divisional Engineers, District Engineers, Colliery Superintendents, Coal Manager, Eastern Railway, Chief Mechanical Engineers, Deputy Chief Mechanical Engineers or Town Engineers of Indian Railways, The chief Mining Engineer with railway Board, The President Colony Committee, Golden Rock the station Executive Officer, Kharagpur, The Chief Administrative Officers, Secretary, Railway Superintendents Kanpur Area, Director General, Deputy Director General, Directors, Additional Directors, Joint Directors, Assistant Directors Oscillograph Car Officers, Dynamometer Car Officers, Town Engineer and assistant Engineers in the R.D.S.O. In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District controller of Stores, Assistant Controller or Stores, Assistant Stores Officer and Executive Engineer, Additional General Managers, Divisional Railway-Managers, Additional Divisional Railway managers. Additional Chief Engineers, Senior Divisional Engineers, Additional Chief Commercial Superintendents, Senior Divisional Commercial Superintendents, Senior Commercial Officers, Additional Chief Operating Superintendents, Additional Chief Mechanical Engineers, Additional Chief Personnel Officers, Chief Public Relation Officer, Chief Transport Planning Superintendents, Chief Passenger Transport Superintendents, Chief Freight Transport Superintendents, In the Case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer. 

7.      Agreements or leases or licences with outsiders for grazing cattle for the sale of grass, trees or other products on Railway land, for fishing in railway tanks, for cultivation of water-nuts or for irrigation and instruments relating to the sale of grass, trees, or other products on Railway land ; by General Managers, Senior Deputy General Managers, Deputy General Managers, Secretaries to General Managers, Engineer-in-Chief, Chief Engineer, Additional Chief Engineers, Senior Divisional Engineers, Deputy Chief Engineers, Regional Engineers, District Engineers, Chief Commercial Superintendents, Divisional/District Commercial Superintendents, Regional Traffic Superintendents, Divisional Superintendents, Superintendents of Works, Superintendents of Way and Works, Executive Engineers, Deputy Chief Mechanical Engineers, Colliery Superintendents, Coal Managers, Eastern Railway, Divisional Engineers, Divisional Superintending Engineers, Town Engineers of Indian Railways, Chief Mining Engineers, with the Railway Board, Station Executive Officers, Kharagpur, Secretary Rates Tribunal, Principal, the Institute of Railway Signal Engineering and Telecommunication, Director General, Deputy Director General, Directors, Additional Directors, Joint Directors, Deputy Directors, Assistant Directors, Town Engineer, and Assistant Engineer in the R.D.S.O. or Chief Administrative Officer, Additional General Managers, Divisional Railway Managers, Additional Divisional Railway Managers, Additional Chief Commercial Superintendents, Senior Divisional Commercial Superintendents, Additional Chief Mechanical Engineers, Additional Chief Engineers, Chief Administrative Officer, COFMOW. 

8.      Agreements or leases or licences with outsider for erecting telegraph or telephone posts on railway land, for laying pipe lines or for building wharves, or for crossing railway land and track by means of aerial rope way or over head transmission lines or under ground cables , or for stocking stones, coal, firewood, etc. on railway land or for erecting bulk oil depots etc. in connection with the working of traffic carried on Railway; by General Managers, Senior Deputy General Managers, Deputy General Managers, Assistant General Managers, Assistant Deputy General Managers, Secretaries to General Managers, Engineers-in-Chief Additional Engineers-in-Chief, Chief Engineers, Additional Chief Engineers, Senior Divisional Engineer, Deputy Chief Engineers, Regional Engineers, Deputy Chief Commercial Superintendents, Divisional/District Commercial Superintendents, Chief Operating Superintendent, Goods Superintendent, Divisional Traffic Superintendents, Divisional Superintendents, District Traffic Superintendents, Deputy Chief Mechanical Engineers, Superintendents of Works, Executive Engineers, Colliery Superintendents, Divisional Engineers, District Engineers, Divisional Superintendening Engineers, Town Engineers, of Indian Railways, the Chief Administrative Officers, Chief Electrical Engineers, Deputy Chief Electrical Engineers, Divisional Electrical Engineers, Director General, Deputy Director General, Directors, Joint Directors, Deputy Director in the R.D.S.O:, Additional General Managers, Divisional Railway Managers, Additional Divisional Railway Managers, Senior Divisional Commercial Superintendents, Additional Chief Mechanical Engineers, Chief Telecommunication Engineers, Chief Bridge Engineers, Chief Track Engineers, Additional Chief Engineers/ Divisions, Chief Administrative Officer, COFMOW, Chief Transport Planning Superintendents, Chief Planning Design Engineers, Chief Electrical Services Engineer, Chief Electrical Project Engineer, Chief Electrical Distribution Engineer. 

9.     Contracts connected with the sale of scrap, ashes, coal dust, empty, containers and stores, by the General Managers, Senior Deputy General Managers, Deputy General Managers, Engineers-in-Chief, Chief Engineers, Deputy Chief Engineers, Regional Engineers, Chief Electrical Engineers, Deputy Chief Electrical Engineers, Bridge Engineers, Chief Signal and Telecommunications Engineers, Chief Operating Superintendents, Regional Traffic Superintendents, Chief Mechanical Engineers, Superintendent Mechanical Workshop, Deputy Chief Mechanical Engineers, Regional Mechanical Engineers, Divisional Superintendents, Divisional/District Engineers, Controllers of Stores, Senior Store Officer, Deputy Controllers of Stores, Superintendents (Stores), District Controllers of Stores, Assistant Controller of Stores, Assistant Stores Officers of Town Engineers of Indian Railways, the Chief Mining Engineers, with the Railway Board, the Chief Administrative Officers, Deputy General Manager, the Principal, -the Institute of Railway Signal Engineering and Telecommunication, Superintendent Catering, Divisional Mechanical Engineer, Divisional Signal and Telecommunication Engineer, Divisional Electrical Engineer, in charge of Workshops and Principal, advanced permanent Way Training School, Poona and Director General, Deputy Director General, Directors, Joint Directors, Deputy Directors, Assistant Directors, Assistant Controller of Stores, Town Engineer and Assistant Engineer in the R.D.S.O., Director, Joint Director and Deputy Director in the Railway Board. In   the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecom. Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controllers of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecom. Engineer, Deputy Chief Electric Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Managers, Chief Track Engineers, Chief Bridge Engineer, Additional Chief Engineers, Senior Divisional Engineers, Additional Chief Electrical Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers Chief Workshop Engineers, Works Managers, Additional Chief Mechanical Engineers, Production Engineers, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Material Managers, Additional Controller of Stores, Senior Divisional Signal & Telecommunication Engineers, Chief Administrative Officer, COFMOW, Chief Rolling Stock Engineer, Chief Motive Power Engineer, Chief Elect. Services Engineer, Chief Elect. Distribution Engineer. In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer.

10. (a)    Agreements including Running Power Agreements for the interchange of traffic with Railways other than Indian Railways ; and 

(b) Agreements with Private or guaranteed Railway Companies Tramway Companies and other carrying Companies; by General Managers, Divisional Superintendents, or Regional Engineers of Indian Railways, Additional General Managers, Divisional Railways Managers, Additional Divisional Railway Managers, Senior Divisional Engineers, Additional Mechanical Engineers. 

11.    Agreements with Convenanted Inspectors, Engine-Drivers, Foremen and other mechanics on the expiry of the terms of their original convenants; by General Managers, Senior Deputy General Managers, Deputy General Managers, Chief Operating Superintendents, Regional Traffic Superintendents, Chief Engineers, Chief Mechanical Engineers, Deputy Chief Mechanical Engineers, Deputy Chief Engineers, Regional Engineers, Bridge Superintendents Mechanical Workshops, Divisional Superintendents or District/Divisional Electrical Engineers of Indian Railways or the Chief Administrative Officers, Chief Personnel Officer, Deputy Chief Personnel Officer, Senior Personnel Officer, Director General, Deputy Director General, Directors, Joint Directors, Deputy Directors, R.D.S.O., Additional General Managers, Additional Chief Operating Superintendents, Senior Divisional Operating Superintendents, Additional Chief Engineers, Additional Chief Mechanical Engineers, Senior Divisional Engineers, Senior Divisional Electrical Engineers, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Track Engineers, Chief Workshop Engineers Chief Administrative Officer, COFMOW, Chief Rolling Stock Engineers, Chief Motive Power Engineers, Chief Elect. Services Engineers, Chief Elect. Project Engineers, Chief Elect. Distribution Engineers. 

12.    Agreements with monthly pensionable and non-pensionable subordinate employees on Indian Railways defining the terms and conditions of service to be entered on Indian Railways defining the terms and conditions of service to be entered into an entering the service of Government including agreements for apprentice drivers and other apprentices in the subordinate service; by General Managers, Senior Deputy General Managers, Deputy General Managers, Assistant General Managers, Assistant Deputy General Managers, Secretaries to General Managers, Engineers-in-Chief, Additional Engineers-in-Chief, Chief Engineer, Additional Chief Engineer, Divisional Superintendents, Superintendents Watch and Ward Department, Chief Security Officers, Security Officers, Assisstant Security Officers, Superintendents of Works, Executive Engineers, District/Divisional Signal and Telecommunication Engineers, Divisional Engineers, Divisional Superintending Engineers, Works Managers, Assistant Works Managers, Signals, Deputy Chief Engineers, Regional Engineers, Chief Operating Superintendents, Regional Traffic Superintendents, District Traffic Superintendents, Assistant Traffic Superintendents. Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, District Commercial Superintendents, Assistant Commercial Superintendents, Chief Mechanical Engineers, Deputy Chief Mechanical Engineers, Regional Mechanical Engineers, Chief Electrical Engineers, Chief Signal and Telecommunication Engineers, District Electrical Engineers, Assistant Electrical Engineers, Printing Superintendents, Assistant Printing Superintendent, Controllers of Stores, Deputy Controller of Stores, Assistant Controller of Stores Superintendent (Stores), District Controller of Stores, Senior Stores Officers, Track Supply Officers, Colliery Superintendents, Coal Manager, Adra Divisional Personnel Officers, Assistant Personnel Officers, Superintendents, Staff Bridges Engineers, Financial Adviser and Chief Accounts Officer, Deputy Chief Accounts Officer, Divisional Accounts Officers, Workshop Accounts Officers, Workshops Personnel Officers, Stores Accounts Officers or Statistical Officers, Divisional District Personnel Officers, District Engineers, Divisional Superintending Engineers, Senior Divisional Engineers, Assistant Engineers, District Mechanical Engineers, Divisional Mechanical Engineers, Assistant Mechanical Engineers, Chief Medical Officers, District/Divisional Medical Officers, Assistant Medical Officers, Divisional Operating Superintendents, Assistant Operating Superintendents, Assistant Signal and Telecommunication Engineers, Assistant Controllers of Stores Officers, Asstt. Stores Officers, Senior Accounts Officer, Junior Accounts Officers or Assistant Accounts Officers of Indian Railways, Marine Superintendents, Mandapam or the Chief Administrative Officers or President, Station Committees, or Station Executive Officer, Kharagpur or Controlling Officers of Railway Schools, or Chairman/Secretary, Railway Service Commission or Principal, Railway Staff College, Baroda of the Secretary, Railway Rates Tribunal, Chief Personnel Officer, Deputy Chief Personnel Officer, Senior Personnel Officer, Principals, Institute of Railway Signal Engineering and Telecommunications, and the Chief Cashier, Deputy Chief Engineer, Deputy Chief Electrical Engineer, Deputy Financial Adviser, Deputy Chief Signalling and Telecommunication Engineer, Power House Superintendent, Thakurli, and Maintenance Engineer, Power House Takuli, Principal/Superintendents of Training School; Principal Institute of Advances Track Technology, Additional General Manager, Divisional Railway Managers, Additional Divisional Railway Managers, Deputy Chief Security Officers, Senior Divisional Signal & Telecommunication Engineer, Senior Signal & Telecommunication Engineers, Additional Chief Operating Superintendents, Chief Safety Superintendents. 

13. (a)   All service agreements with Gazetted Officers; by General Managers or Chief Administrative Officers of the Indian Railway/Railway Administrations. 

(b) All Services agreements with non-gazetted officers; by the Chief Mining Engineer with the Railway Board, Senior Divisional Operating Superintendents, Senior Divisional Commercial Superintendents, Senior Divisional Electrical Engineers, Additional Chief Commercial Superintendents, Chief Claims Officers, Chief Marketing Superintendents, Senior Commercial Officers, Senior Mechanical Engineers, Senior Electrical Engineers, Chief Track Engineers, Chief Bridge Engineers, Additional Chief Engineers, Chief Workshop Engineers, Additional Chief Mechanical Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers, Additional Chief Electrical Engineers, Senior Divisional Mechanical Engineers, Production Engineers, Chief Material Managers, Additional Controller of Stores, Senior Divisional Personnel Officers, Additional Chief Personnel Officer, Additional Chief Medical Officers, Senior Divisional Accounts Officers, Additional Financial Adviser & Chief Accounts Officers, Chief Administrative Officer, COFMOW, Chief Rolling Stock Engineers, Chief Motive Power Engineers, Chief Elect. Services Engineers, Chief Electrical Project Engineers, Chief Electrical Distribution Engineers. 

14.    Service Agreements of students Engineers and Overseer and apprentice of all other types other than special class apprentices; by Chief Engineers, Deputy Chief Engineers of Indian Railways, Chief Mechanical Engineer, Deputy Chief Mechanical Engineer, Divisional Mechanical Engineer, or the Chief Administrative Officer, Senior Personnel Officer, Deputy Chief Personnel Officer, Additional Chief Engineers, Chief Track Engineers, Chief Bridge Engineers, Chief Telecommunication Engineer, Additional Signal and Telecommunication Engineer Chief Electric Engineers, Additional Chief Mechanical Engineers, Senior Divisional Mechanical Engineers, Additional Chief Personnel Officers, Chief Administrative Officer, COFMOW, Chief Planning & Selection Engineer, Chief Rolling S tock Engineer, Chief Motive Power Engineer, Chief Elect. Services Engineer, Chief Elect. Project Engineer, Chief Elect. Distribution Engineer, Additional General Managers, Divisional Railway Managers, Additional Divisional Railway Managers, Senior Divisional Mechanical Engineers, Senior Divisional Commercial Engineers Additional Chief Operating Superintendents, Additional Chief Personnel Officer, Chief Track Engineers.

15.   Security bonds and Fidelity Guarantee Policies for the due performance of their duties by Government servant whom the officers specified below have powers to appoint; by General Managers, Senior Deputy General Managers, Deputy General Managers, Assistant General Managers, Assistant Deputy General Managers, Secretaries or Assistant Secretaries to General Managers, Engineer-in-Chief, Additional Engineer-m-Chief, Chief Engineers,   Additional Chief Engineer , Regional Engineers, Divisional Superintendents, Superintendent, Watch and Ward Department, Chief Security Officers, Railway Protection Force, Superintendent of Works, Executive Engineers, Division/District Engineers, Divisional Superintending engineers, Senior Divisional Engineers, Deputy Chief Mechanical Engineers, Divisional Mechanical Engineers, Regional Mechanical Engineers, Works Managers, Bridge Engineers, Chief Operating Superintendents, Regional Traffic Superintendents, Divisional/District Commercial Superintendent, Chief Mechanical Engineer, Chief Electrical Engineers, Chief Signal and Telecommunications Engineers, Colliery Superintendents, Financial Adviser and Chief Accounts Officers, or Deputy Financial Advisers and Chief Accounts Officers, Chittaranjan Locomotive Works, Chittaranjan, Controller of Stores, Deputy Controller of Stores, Additional Controller of Stores, Superintendents Stores or District Controllers of Stores of Indian Railway or the Chief Mining Engineer with the Railway Board or the Chief Administrative Officer, Integral Coach Factory, Permambur, (Madras) or D. B. K., Projects, The Principal ,. The Institute of Railway Signal Engineering and Telecommunication, The Principal, Advance Permanent Way Training School, Chief Personnel Officers, Senior Personal Officer, Chief Cashiers, Deputy Chief commercial Superintendents, Director General, Deputy Director, Assistant Directors or Town Engineer in the R.D.S.O., Power House Superintendent, Thakurli and maintenance Engineers, Power House, Thakurli, Additional Chief Engineers, Chief Bridge Engineers, Additional Chief Mechanical Engineers, Additional Chief Electrical Engineers, Additional Chief Signal and Tele-Communication Engineers, Additional Financial Adviser & Chief Accounts Officer, Chief Workshop Engineers, Chief Tele-Communication Engineer, Chief Administrative Officer, COFMOW, Chief Planning & Design Engineers, Chief Rolling Stock Engineers, Chief Motive Power Engineers, Chief Electric Service Engineers, Chief Elec. Project Engineers, Chief Elect. Distribution Engineers,  

"In the Case of the Wheel and Axle Project, Bangalore, Officer on special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officers, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer." 

16.    Instruments relating to advances for the purchase of motor cars or advance from the State Railway Provident Fund for the purpose of purchasing or building a house and instruments relating to loans and grants to Co-operatives Societies; by General Managers, Senior Dy. General Managers Dy. General Managers. Secretaries to General Managers, Engineers-in-Chief, Chief Engineers, Additional Chief Engineers, Regional Traffic Superintendents, Chief Operating Superintendents, Chief Commercial Superintendents, Chief Mechanical Engineers, Deputy Mechanical Engineers, Regional Mechanical Engineers, Chief Electrical Engineers, Deputy Chief Engineers, Regional Engineers, Bridge Engineers, Divisional/District Engineers, Divisional Superintendents Engineers, Senior Divisional Engineers, Additional Controller of Stores, Controller of Stores, Deputy Controller of Stores, Additional Controller of Stores, Superintendents, Chief Security Officers, Railway Protection Force, or Financial Adviser and Chief Accounts Officer of Indian Railways or the Chief Mining Engineer with the Railways Board or the Chief Administrative Officer, Integral Coach Factory, Perambur (Madras) or D.B.K. Projects), Chief Personal Officer Senior Personnel Officer Deputy Chief Electrical Engineer, the Principal, Staff College, Baroda, Secretary, Railway Rates Tribunal, The Director General, Deputy Director General, Directors, Joint Directors, Deputy Directors, Assistant Directors, or Town Engineer and the Establishment Office in R.D.S.O. or the Principals, The Institute of Railway Signal Engineering and Telecommunications and Advance permanent way Training School, Secunderabad. In the case of metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer  Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecom. Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in Chief, Deputy Chief Signal & Telecom. Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Managers, Additional Chief Operating Superintendents, Additional Chief Personnel Officers, Additional Chief Commercial Superintendents, Additional Chief Mechanical Engineers, Chief Claims Officers, Chief Marketing Superintendents, Chief Safety Superintendents, Chief Workshop Engineers, Chief Track Engineers, Chief Bridge Engineers, Additional Chief Engineers, Additional Chief Electrical Engineers, Senior Divisional Commercial Superintendents, Divisional Railway Managers, Additional Divisional Railway Managers, Senior Divisional Operating Superintendents, Additional Financial Adviser & Chief Accounts Officers, Chief Signal & Telecommunication Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers, Chief Material Managers, Chief Administrative Officer, COFMOW, Chief Rolling Stock Engineers, Chief Planning & Design Engineers, Chief Motive Power Engineers, Chief Elect. Service Engineers, Chief Elect. Project Engineers, Chief Elect. Distribution Engineers, 

"In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer,".

17.    All instruments connected with the re conveyance of property given as security; by General Managers, Senior Deputy General Managers, Deputy General Managers, Assistant General Managers, Assistant Deputy General Managers, Sectaries to General Managers, Engineers-in-Chief, Chief Engineers, Additional Engineer. Bridge Engineers, Chief Signal and Telecommunication Engineers, Chief Operating Superintendents, Chief Mechanical Engineers, Deputy Chief Mechanical Engineers, Chief Electrical Engineers, Controller of Stores, Deputy Controller of Stores, Superintendent (Stores), Senior Stores Officers, Financial Advisers and Chief Accounts Officers, Deputy Chief Accounts Officers, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, Divisional/District Commercial Superintendents. Regional Traffic Superintendents Divisional Superintendents, Chief Security Officers, Railway Protection Force, Superintendents, Watch & Ward Department; Superintendents of Works, Executive Engineers, Colliery Superintendents or Divisional District Engineers, Divisional Superintendent, Engineers, Senior Divisional Engineers of Indian Railways or the Chief Mining Engineer with the Railway Board or the Chief Administrative Officers (Integral Coach Factory, Perambur, Madras, D. B .K. Projects) Deputy Chief Personnel Officer, Financial Adviser and Chief Accounts Officer, Deputy Financial Adviser and Chief Accounts Officer, Senior Accounts Officer, and Divisional/Workshop Accounts. Officer In the case of Metropolitan Transport Projects (Railways) General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineers, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecommunication Engineer, Executive Engineer. "In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer." 

Chief Rolling Stock Engineer, Chief Motive Power Engineer, Chief Elect. Project Engineer, Chief Elect. Services Engineer, Chief Elect. Distribution Engineer. Additional General Managers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers, Additional Chief Operating Superintendents Additional Chief Mechanical Engineers, Additional Electrical Engineers, Additional Controller of Stores, Additional Financial Adviser & Chief Accounts Officer, Additional Chief Commercial Superintendents, Additional Chief Engineers, Senior Divisional Commercial Superintendents, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Safety Superintendents, Chief Claim Officers, Chief Marketing Superintendents, Chief Track Engineers, Chief Bridge Engineers, Chief Material Managers, Chief Workshop Engineers, Chief Administrative Officer, COFMOW, Chief Planning & Design Engineer. 

18.    Agreements relating to the supply of Electrical power electricity or water to railway by agencies other than Railways themselves; by General Managers, Senior Deputy General Managers, Deputy General Managers, Chief Operating Superintendents, Regional Traffic Superintendents, Additional Engineers-in-Chief, Chief Engineers, Additional Chief Engineers, Chief Mechanical Engineers, . Deputy Chief Mechanical Engineers, Divisional Superintendenting Engineers, Regional Mechanical Engineers, Chief Electrical Engineers, Superintendent Electrical, Engineers-in-Chief (Electrical), Deputy Chief Electrical Engineer, Senior Divisional Electrical Engineer, Divisional Electrical Engineer, Senior Electrical Engineer, Divisional Assistant Electrical Engineer, Senior Electrical Engineer, Assistant Electrical Engineer, Divisional Assistant Electrical Engineer, Power House Superintendent, Maintenance Engineer, Works Manager (Elect.) Assistant Works Manager (Electrical) and Workshop Electrical Engineer, Assistant Workshop Assistant Electrical Engineer or Divisional Superintendent, of Indian Railways or the Chief Administrative Officer, Integral Coach Factory, Perambur, Madras, D.B.K. Projects, Deputy Chief Electrical Engineer/Divisional Electrical Engineer/Electrical Engineer-in-Charge of Workshop/Divisional Assistant Electrical Engineers, Workshop Assistant Electrical Engineer, Divisional Engineer, Divisional Superintending Engineer, Director General, Deputy Director General, Director, Additional Directors & Joint Directors in the R.D.S.O. In the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecom. Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal and Telecommunication Engineer, Executive Engineer. In the case of the Wheel and Axle Project, Bangalore, Officer on Special Duty (Project), Chief Project Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineers, Additional General Managers, Additional Chief Operating Superintendents, Additional Chief Mechanical Engineers, Senior Divisional Mechanical Engineers, Additional Chief Electrical Engineers, Senior Divisional Engineers, Divisional Railway Managers, Additional Chief Mechanical Engineers, Additional Divisional Railway Managers, Chief Track Engineers, Additional Chief Engineers, Chief Administrative Officer, COFMOW, Chief Elect. Services Engineers, Chief Elect. Project Engineers, Chief Elect. Distribution Engineers, 

19.    Agreements relating to the supply of electricity or water by Railways to outsiders; by General Managers, Senior Deputy General Managers, Deputy General Managers, Additional Engineers-in-Chief, Chief Engineers, Additional Chief Engineer, Senior Divisional Engineer, Deputy Chief Engineers, Regional Engineers, Divisional/District Engineers. Divisional Superintendenting Engineers, Divisional Superintendents, Chief Electrical Engineers, Deputy Chief Electrical Engineers of Indian Railways or the Chief Administrative Officers, D.B.K. Projects, Public Relations and Estate Officers, Divisional Electrical Engineer/Divisional Assistant Electrical Engineer/Electrical Engineer in Charge of Workshop and District Electrical Engineer. In the case of Metropolitan Transport Projects (Railways) General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controllers of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecommunication Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer. Executive Engineer, Additional General Managers, Divisional Railways Managers, Additional General Managers, Divisional Railways Managers, Additional Divisional Railway Managers, Additional Chief Electrical Engineers, Additional Chief Engineers, Chief Track Engineers, Chief Bridge Engineers, Chief Telecommunication Engineers, Additional Chief Mechanical Engineers, Chief Administrative Officer, COFMOW, Chief Planning & Design Engineer, Chief Elect. Services Engineers, Chief Elect. Project Engineer, Chief Elect. Distribution Engineers, 

20.    Agreements for construction of or relating to use of assisted and private sidings for collieries mills or other industrial concerns; by General Managers, Senior Deputy General Manager, Deputy General Managers, Chief Engineers, Deputy Chief Engineers, Regional Engineers, Chief Operating Superintendents, Regional Traffic Superintendents, Deputy Chief Operating Superintendents/Chief Commercial Superintendents, Deputy Chief Commercial Superintendents/District Commercial Superintendents or Divisional Superintendents, Indian Railways or the Chief Administrative Officers, Additional General Managers, Additional Chief Engineers, Additional Chief 

21.    Agreements for the driving of galleries under and for underground support to railway property and including assisted sidings or for the provosopn of loading accommodation at existing sidings (Railway or Assisted): by General Managers, Senior Deputy General Managers, Chief Engineers, Deputy Chief Engineers, Chief Operating Superintendents, Divisional Superintendents, Regional Traffic Superintendents, or Deputy Chief Operating Superintendents. Divisional Superintendents; Regional Traffic Superintendents or Deputy Chief Operating Superintendents of Indian Railways or the Chief Administrative Officers, and the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officers, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineer-in-Chief, Deputy Chief Signal & Telecommunication Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Managers, Additional Chief Engineers, Additional Chief Operating Superintendents, Divisional Railway Managers, Additional Divisional Railway Managers, Chief Safety Superintendents, Senior Divisional Operating Superintendents, Chief Administrative Officer, COFMOW, Chief Transport Planning Superintendent, Chief Freight Transport Superintendent, Chief Planning & Design Engineer, 

22.    Agreements relating to refreshment rooms, dining cars, book stalls and curie stall, Staff canteens refreshment and foodstuff contractors and vendors and issue of licences to porters; by General Managers, Senior Deputy General Managers, Senior Deputy General Managers, Deputy General Managers, Chief Operating Superintendents, Regional Traffic Superintendents, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, Additional Chief Commercial Superintendents. Traffic Superintendents General Senior Commercial Officers, Divisional/District Commercial Superintendents, Chief Engineers, Controller of Stores, Additional Controller of Stores, Town Engineers or Personnel Officer of the Indian Railways, The President Colony Committee, Golden Rock or the Principal, Zonal Training School, Bhusaval or Principal, Railway Staff College, Baroda, Chief Public Relations Officer, Public Relation Officer and Superintendent catering, the Head of the Office and Personnel Officer of the Principals, the Principals, the institute of Railway Signal Engineering and Telecommunications and the Advance Permanent Way Training School, Public Relations & Estate Officers Chittaranjan Locomotive Works, Additional General Managers, Additional Chief Operating Superintendents, Additional Chief Commercial Superintendents, Divisional Railway Managers, Additional Divisional Railway Managers, Senior Public Relations Officers, Chief Administrative Officer, COFMOW, Chief Transport Planning Superintendent, Chief Passenger Transport Superintendent, Chief Freight Transport Superintendent, Chief Planning & Design Engineer, Chief Rolling Stock Engineers.

23.    Advertising Printing and Publicity contracts; by General Managers, Senior Deputy General Managers, Deputy General Managers, Additional Chief Engineers, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, Divisional/District Commercial Superintendents and Rates Deuperintendents, Chief Operating Superintendents, Senior Divisional Engineer, Chief Public Relations Officer, Publicity Officers or editor, Indian, Railways or Town Engineers of Indian Railways or the Administrative Officers/Deputy General Managers, or D.B.K. Projects or Chairman, Railway Service Commission, The Principal, Indian Railways School of Advanced permanent way Engineering Institute of Railway Signals Engineering and Telecom, and Railway Staff College, Baroda, Public Relations Officer, Divisional Engineer, Divisional Superintending Engineers, Superintendent Catering and Divisional Superintendent. In the case of Metropolitan Transport Projects (Railways), General Managers, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of   Stores, Engineers-in-Chief, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Manager, Additional Chief Commercial Superintendents, Senior Divisional Commercial Superintendents, Chief Marketing Superintendents, Additional Chief Operating Superintendents, Divisional Railway Managers, Additional Divisional Railway Managers, Chief, Administrative Officer, COFMOW, Chief Transport Planning Superintendent, Chief Passenger Transport Superintendent, Chief Freight Transport Superintendent. 

24.    Agreements for the Collection of terminal, tax Pilgrim Tax, Municipal Tax, or other tax and duties for and on behalf of local authorities; by General Manager, Senior Deputy General Manager, Deputy General Managers, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, Chief Operating Superintendents, or Divisional Superintendents of Indian Railways or the Chief Administrative Officer, and Superintendent Catering, Additional General Manager, Additional Chief Commercial Superintendents, Additional Chief Operating Superintendent, Divisional Railway Managers, Chief administrative Officer, COFMOW. 

25.    Contracts for the hiring of films of the provision of studio facilities; by Chief Commercial Superintendents. Deputy Chief Commercial Superintendents, Divisional/District Commercial Superintendents or Publicity Officer of Indian Railways or Chief Administrative Officer/Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controllers of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecommunication Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer, Additional Chief Commercial Superintendents, Senior Divisional Commercial Superintendents, Chief Public Relations Officer, Chief Administrative Officer, COFMOW. 

26.    Agreements relating to the supply of electric power to cllieries adjacent to Railway Collieries; by the Chief Mining Engineers with the Railway Board, Additional General Manager, Senior Divisional Engineers, Divisional Railway Managers, Additional Divisional Railway Managers. 

27.    Execution of deeds of transfer of shares and other securities held by the Governor-General before the 26th January, I960; and the President on or after that date on account of investment out of the Revenue Reserve Fund Investment and endorsement of dividend warrants relating to such shares and securities; by the Financial Adviser and Chief Account Officer, Eastern Railway, Additional General Managers, Additional Chief operating Superintendents, Additional Chief Commercial Superintendents, Chief Claims Officers, Senior Divisional Commercial Superintendents, Additional Chief Engineers, Additional Chief Mechanical Engineers, Chief Workshop Engineers, Additional Chief Controller of Stores, Chief Material Manager, Divisional Railways Managers, Additional Divisional Railway Managers, District Controller of Stores, Senior Stores Officers, Chief Passenger Transport Superintendent, Chief Freight Transport Superintendent. 

28.    Instruments relating to sale of immovable property (lands and buildings); by General Managers, Senior Deputy General Managers, Deputy Managers, Chief Engineers, Additional Chief Engineers, Deputy Chief Engineers, Regional Engineers, Engineers-in-Chief, Superintendents of Works, Divisional Superintendents, Divisional or District Engineers, Divisional Superintend ending Engineers of Indian Railways, or the Chief Mining Engineers with the Railway Board or the Chief Administrative Officer, Integral Coach Factory, Perambur (Madras) or D. N. K. Objects, Additional General Manager, Divisional Railway Managers, Additional Divisional Railway Managers.

29.    Agreements with auctioneers for conducting sales by public auction of unclaimed and excess goods and lost property scrap and unserviceable goods; by General Managers, Senior Deputy General Managers, Deputy General Manager, Chief Operating Superintendents, Deputy Chief Operating Superintendents, Chief Commercial Superintendents, Deputy Chief Commercial Superintendents, Regional Traffic Superintendents, or Town Engineers of Indian Railways or the Chief Administrative Officer, Integral Coach Factory, Perambur (Madras), or D.B.K. Projects, the Chief Mechanical Engineers, Deputy Chief Mechanical Engineers Controllers of Stores, Deputy Controller of Stores, Superintendents (Stores), Divisional Superintendents, Divisional Commercial Superintendents, Chief Administrative Officer, COFMOOW. 

30.    Deeds of conveyance relating to the transfer of land owned by State Government for Railway purposes; by General Managers, Senior Deputy General Managers, Deputy General Managers, Chief Engineers, Deputy Chief Engineers, Additional Chief Engineers, Senior Divisional Engineers, Regional Engineers, Engineer-in-Chief, Superintendents of Works, Divisional Superintendents, Divisional or District Engineers, Divisional Superintendending Engineers, or own Engineers of Indian Railways or the Chief Mining Engineers with the Railway Board or the Chief Administrative Office, Integral Coach Factory, Perambur (Madras) or D.B.K. Projects, In the case or Metropolitan Transport (Railways), by General Manager, Chief Administrative Officer, Deputy General Manager, Chief Engineer, Chief Administrative Officer, COFMOW. 

31.    Contracts for the supply of labour, carts, fire-wood etc. but excluding structural works in connection with conservancy service, washing hospital linen, periodical servicing and maintenance of hospital equipment or diet requirements of hospitals; or supply of drugs, dressing etc., by Chief Medical Officer, Medical Superintendents, District Medical Officers-in-charge of Districts, District Assistant Medical Officers, Divisional Medical Officer or Workshop Medical Officer, Divisional Superintendents, Deputy Chief Mechanical Engineers or Town Engineers of Indian Railways. In the case of Metropolitan Transport Projects (Railways) General Managers, Chief Administrative Officers, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecommunication Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Managers, Additional Chief Medical Officers, Additional Chief Mechanical Engineer (Production Units), Chief Administrative Officer, COFMOW. 

32.    Contracts not exceeding Rs. 500 for the supply of labour carts, etc. but excluding structural works, in connection with conservancy service or washing hospitals linen; by Assistant District Medical Officers or Assistant Medical Officers-in-Charge of Districts of Indian Railways. In the case of Metropolitan Transport Projects (Railway) Chief Administrative Officer, Additional General Managers, Additional Chief Electrical Engineers, Senior Divisional Electrical Engineers, Chief Telecommunication Engineers, Additional Chief Signal & Telecommunication Engineers, Senior Divisional Signal & Telecommunication Engineers, Chief Electrical Services Engineers, Chief Electrical Distribution Engineers. 

33.    Agreements relating to the reservation of beds or provision of Annexes in Sanatoria; by the General Managers or the Chief Medical Officers of Indian Railways. In the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Office, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecommunication Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer, Additional General Managers, Additional Chief Electrical Engineers, Chief Track Engineers, Chief Workshop Engineers, Chief Administrative Officer, COFMOW, Chief Electrical Services Engineers, Chief Electrical Project Engineers, Chief Electrical Distribution Engineers. 

34.    Instruments relating to contracts for sub-stations, track sectioning cabin and supervisory control equipment, track structures, overhead equipment, power and telephone cables and transmission lines; by the General Manager, Additional Engineers in Chief Electrical Engineers, Deputy Chief Electrical Engineers, or District Electrical Electrical Engineers of Indian Railways Chief Signaling and Telecommunication Engineers, Additional General Managers, Additional Chief Engineers, Additional Chief Mechanical Engineers (Production Units). 

35.    All deeds and instruments supplemental to deeds and instruments executed by officers of the Railway Board; by General Managers, Senior Deputy General Managers, Deputy General Managers, Engineers-in-Chief, Chief Engineers, Chief Mechanical Engineers, Chief Signal and Telecommunication Engineers, or Controllers of Stores of Indian Railways, General Manager to Chief Engineers, Gangan Bridge Project, General, Chittaranjan Locomotive Works of the Chief Administrative Officer, Integral Coach Factory, Perambur (Madras), Director General, Deputy Director General, Directors and Addotopma; Dorectors in the R. D. S. O. In the case of the Wheel and Axle Project, Bangalore, Officer, Controller of Stores, Additional Controller of Stores, Deputy Chief Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer. 

36.    Licences for the use of safe deposit lockers at Railway Station; by the Station Superintendents, Station Masters on duty or Chief Parcel Clerks or the luggage and Parcel Supervisors of Indian Railways. 

37.    All agreements and other instrument for granting permission to travel by breakvans of goods trains; by Station Masters or Assistant Station Masters on duty. In the case of Metropolitan Transport Projects (Railways), General Manager, Chief Administrative Officer, Deputy General Manager, District Medical Officer, Chief Engineer, Additional Chief Engineer, Chief Signal Telecommunication Engineer, Chief Electrical Engineer, Controller of Stores, Additional Controller of Stores, Engineers-in-Chief, Deputy Chief Signal & Telecommunication Engineer, Deputy Chief Electrical Engineer, Deputy Chief Engineer, Executive Engineer.

 38.    In the case of the Research Designs and Standards Organisation:— 

(i) Agreements and other instruments relating to printing of Indian Railways Standard Drawings; and 

(ii) All service agreements with non-gazetted Officers; 

by the Director General, Deputy Directors, General, Directors, Engineer, Deputy Chief Mechanical Engineer, Deputy Chief Electrical Engineer, Senior Stores Officer, District Controller of Stores, Assistant Controller of Stores, Assistant Stores Officer and Executive Engineer. 

39.    Agreements relating to removal of sullage through sewer system; by General Managers, Chief Engineers, Deputy Chief Engineers and Executive Engineers. 

40.    All deeds and instruments other than those specified above; by the Secretary or the Joint Secretary or the Deputy Secretary or the Under Secretary in the Railway Board or a Director, Joint Director, Deputy Director or Assistant Director in the Railway Board or Legal Adviser or Assistant Legal Adviser in the Railway Board. 

41.    Indemnity Note for delivery of goods without Railway Receipts; by Station Master, Chief Goods Clerk and Goods Superintendent.

42.    Indemnity Note in respect of claims of Rs. 20/- or less arising out of non-delivery, partial delivery, damages, deterioration, etc. of perishable consignments; by Station Master, Goods Inspector and Supervisor, Chief Goods Clerks, Chief Parcel Clerk, Traffic Inspector, Commercial and Assistant Commercial Inspector, Claims Inspector and Assistant Claims Inspector. 

43.    Agreements or leases for hire of buildings required for office & Stores purposes in the case of Metropolitan Transport Project (Railways) by General Manager, Chief Administrative Officer, Deputy General Manager, Chief Engineer. 

44.    Contracts/Deeds with outside agencies for the maintenance or computers/micro processors/word processors/mini computers/data entry machines and similar Electronic data processing equipments and interrelated electronic equipments viz. Air-Conditioning equipment, Frequency Stabilizer/ Static Inverter Uninterrupted power supply equipment and photo-copier by General Manager, Senior Deputy General Managers, Deputy General Managers, Divisional Rail Managers, Chief Mechanical Engineers, Additional Chief Mechanical Engineers, Chief Operating Superintendent, Deputy Chief Operating Superintendents, of all Zonal Railways including General Manager, Metro Railway, Calcutta and Production Units viz. Chittaranjan Locomotive Works, Chittaranjan Diesel Locomotive Works, Varanasi, Integral Coach Factory, Perambur, Wheel and Axle Plant, Bangalore, Director General (R.D.S.O.), Principal, Railway Staff College, Vadodara, Indian Railway Institute of Advanced Track Technology, Poona, Indian Railway Institute of Signal Engineering and Telecommunications, Secundcrabad, Indian Railway Institute of Mechanical and Electrical Engineering Jamnagar, Chief Administrative Officers, COFMOW, (General Organisation for Modernisation of Workshops), Diesel Component Works, Metropolitan Transport Project, Madras, Bombay, New Delhi, Officer on Special Duty, New Rail Coach Factory, Kapurthala and Executive Directors, Additional Directors, Directors, Joint Directors and Deputy Directors, Secretary, Joint Secretary and Under Secretary of Railway Board ,(i) FA&CAO  (ii)  Dy. FA&CAO  (iii)  Sr. EDPMs of Headquarters and Divisions. (Authority: - Board's letter No. 98/RS(G)/11/11 dated 09.10.1998.)--acs no. 6 page no. 151

Appendix III 

GOVERNMENT OF INDIA (BHARAT SARKAR) 

MINISTRY OF RAILWAYS (RAIL MANTRALAYA) 

(RAILWAY BOARD)

 INDIAN RAILWAY STANDARD CONDITIONS OF CONTRACT 

(Vide Para 417 of the Indian Railway Code for the Stores Department)

 

0100.    Definitions and Interpretation.

 0101.    In the Contract, unless the context otherwise requires ; 

0102.    "Acceptance of Tender"    means the letter of memorandum communicating to the Contractor the acceptance of his tender and includes an advance acceptance of his tender; 

0103.    "Consignee" means where the stores are required by the acceptance of tender to be dispatched by rail, road, air or steamer, the person specified in the Acceptance of Tender to whom they are to be delivered at the destination ; Where the Stores are required by the acceptance of tender to be delivered to a person as an interim consignee for the purpose of dispatch to another person, such other persons; and in any other case the person to whom the stores are required by the acceptance of tender to be delivered in the manner therein specified ;

0104.    "Contract"    means and includes the invitation to tender, instructions to tenderers, tender, acceptance of tender,   Standard Conditions of Contract, Special Conditions of Contract, particulars and the other conditions specified in the acceptance of tender and includes a repeat order which has been accepted or acted upon by the contractor and a formal agreement if executed ; 

0105.    The "Contractor" means the person, firm or company with whom the order for the supply is placed and shall be deemed to include the contractor's successors (approved by the Purchaser), representatives, heirs, executors and administrators as the case may be, unless excluded by the terms of the contract; 

0106.    "The Sub-contractor" means any person, firm or company from whom the Contractor may obtain any material or fittings to be used in the supply or manufacture of the stores ; 

0107.    "Drawing" means the drawing or drawings specified in or annexed to the Schedule or Specifications ; 

0108.    "Government"   means the Central Government or a State Government, as the case may be; 

0109.     "The Inspecting Officer" means the person specified in the contract for the purpose of Inspection of stores or work under the contract and includes his authorised representative ;  

0110.    "Material" means anything used in the manufacture or fabrication of the stores ; 

0111.    "Particulars" include— 

(a)   Specifications ; 

(b)  Drawings; 

(c)  Pattern bearing the seal and signature of the Inspecting Officer (hereinafter called the sealed pattern) which shall include also a certified copy thereof sealed by the Purchaser for the guidance of the Inspecting Officer ; 

(d)   Sample sealed by the Purchaser for guidance of the Inspecting Officer (hereinafter called the certified sample) which shall include a certified copy thereof sealed by the Purchaser for the guidance of the Inspecting Officer ; 

(e)  Trade pattern, that is to say, a pattern, stores conforming to which are obtainable in the open market and which denotes a standard of the Indian Standard Institute or other standardising authority or a general standard of the industry; 

(f)   'Proprietary mark' or 'brand' means the mark or brand of a product which is owned by an industrial firm ; 

(g)  any other details governing the construction, manufacture or supply of stores as may be prescribed by the contract; 

0112.    "Purchase Officer" means the officer signing the acceptance of tender and includes any officer who has authority to execute the relevant contract on behalf of the Purchaser ; 

0113.    "The Purchaser"    means the President of India in the case of stores ordered for the Indian Government Railways and includes his successors and assignees ; 

0114.    "Signed" includes stamped, except in the case of an acceptance of tender or any amendment thereof; 

0115.    "Site" means the place specified in the contract at which any work is required to be executed by the contractor under the contract or any other place approved by the Purchaser for the purpose ; 

0116.    "Stores" means the goods specified in the contract which the contractor has agreed to supply under the contract; 

0117.     "Supply Order" means an order for supply of stores and includes an order for performance of service; 

0118.    "Test" means such test as is prescribed by the particulars or considered necessary by the Inspecting Officer whether performed or made by the Inspecting Officer or any agency acting under the direction of the Inspecting Officer ; 

0119.    "Unit" and "Quantity" means the unit and quantity specified in the contract; 

0120.    "Writing" or "Written" includes matter either in whole or in part, in manuscript, typewritten, lithographed, cyclostyled, photographed or printed under or over signature or seal, as the case may be; 

0121.    The delivery of the stores shall be deemed to take place on delivery of the stores in accordance with the terms of the contract, after approval by the Inspecting Officer if so provided in the contract, to:—

(a)   the consignee at his premises ; or 

(b)  where so provided the interim consignee at his premises ; or 

(c)   a carrier or other person named in the contract for the purpose of transmission to the consignee, or 

(d)   The consignee at the destination station in case of contract stipulating for delivery of stores at destination station. 

0122.    Words in the singular include the plural and vice versa ; 

0123.    Words importing the masculine gender shall be taken to include the feminine gender and words importing persons shall include any company or association or body of individuals, whether incorporated or not; 

0124.    The heading of these conditions shall not affect the interpretation or construction thereof; 

0125.    Terms and expression not herein defined shall have the meanings assigned to them in the Indian Sale of Goods Act, 1930 (as amended), or the Indian Contract Act, 1872 (as amended) or the General Clauses Act, 1897 (as amended), as the case may be. 

0200.    Parties.—The parties to the contract are the Contractor and the Purchaser, as defined in Clauses 0105 and 0113. 

0201.    Authority of person signing the Contract on behalf of the Contractor.—A person signing the tender or any other document in respect of the Contract on behalf of the Contractor without disclosing his authority to do so shall be deemed to warrant that he has authority to bind the Contractor.    If it is discovered at any time that the person so signing has no authority to do so, the Purchaser may, without prejudice to any other right or remedy of the Purchaser, cancel the contract and make or authorize the making of a purchase of the stores at the risk and cost of such person and hold such person liable to the Purchaser for all costs and damages arising from the cancellation of the contract including any loss which the Purchaser may sustain on account of such purchase.    The provisions of Clause 0700 shall apply to every such purchase as far as applicable. 

0202.    Address of the Contractor and notices   and communications on behalf of the Purchaser:— 

(a)   For all purposes of the contract, including arbitration thereunder, the address of the Contractor mentioned in the tender shall be the address to which all communications addressed to the Contractor shall be sent, unless the Contractor has notified change by a separate letter containing no other communication and sent by registered post acknowledgement due to the Purchaser.   The Contractor shall be solely responsible for the consequence of an omission to notify a change of address in the manner aforesaid. 

(b)   Any communication or notice on behalf of the Purchaser in relation to the contract may be issued to the Contractor by the Purchase Officer and all such communications and notices may be served on the Contractor either by registered posts or under certificate of posting or by ordinary post or by hand delivery at the option of such officer.

0300.    Quotations of rates by Contractors :— 

(a)   The price quoted by the Contractor shall not be higher than the controlled price fixed by law for the stores or where there is no controlled price, it shall not exceed the prices or contravene the norms for fixation of prices laid down by Government or where no such prices or norms have been fixed by the Government, it shall not exceed the price appearing in any agreement relating to price regulation by any industry in consultation with the Government.    In any case, save for special reasons stated in the tender, the price quoted shall not be higher than the lowest price charged by the Contractor for stores of the same nature, class or description to a private purchaser, domestic or foreign as well as Purchaser Governments. 

(b)   If the price quoted is higher than the controlled price or where there is no controlled price, the price usually charged by the Contractor from a private Purchaser, domestic or foreign, as well as Purchaser Government for the stores of the same nature, class or description the Contractor will specifically mention this fact in his tender giving reasons for quoting higher price (s).   If he fails to do so or makes any mis-statement, it shall be lawful for the Purchaser, (i) to revise the price at any stage so as to bring it in conformity with the Sub-clause (a) above or (ii) to terminate the contract and forfeit the Security Deposit.

0400.    Contract. 

0401.    This contract is for the supply of the stores of the description, specifications and drawings, and in the quantities setforth in the contract on the date or dates specified therin.    Unless otherwise specified, the stores shall be entirely brand new and of the best quality and workmanship to the satisfaction of the Inspecting Officer.   The stores shall further be in all respects acceptable to the Inspecting Officer. 

0402.    Any variation or amendment of the contract shall not be binding on the Purchaser unless and until the same is duly endorsed on the contract incorporated in a formal instrument or in exchange of letters and signed by the parties. 

0500.    Security Deposit. 

0501.    Unless otherwise agreed between the Purchaser and the Contractor, the Contractor shall, within 14 days after written notices of acceptance of the tender has been posted to the Contractor, deposit with the railway concerned (in cash or the equivalent in Government Securities or approved Banker's Guarantee Bond) a sum equal to 5 per cent of the total value of the stores detailed in the contract for which the tender has been accepted, subject to a maximum of Rs. 1,00,000 as a security for the due fulfillment of the contract. 

0502.    If the Contractor, having been called upon by the Purchaser to furnish security, fails to make and to maintain a security deposit within the specified period, it shall be lawful for the Purchaser :— 

(a)   to recover from the Contractor the amount of such security deposit by deducting the amount from the pending bills of the Contractor under the contract or any other contract with the Purchaser or the Government or any person contracting through the Purchaser or otherwise howsoever, or 

(b)   to cancel the contract or any part thereof and. to purchase or authorise the purchase of the stores at the risk and cost of the Contractor and in that event the provisions of Clause 0702 shall apply as far as applicable. 

0503.    No claim shall lie against the Purchaser in respect of interest on cash deposits or Government Securities or depreciation thereof. 

0504.    The Purchaser shall be entitled and it shall be lawful on his part to forfeit the said security deposit in whole or in part in the event of any default, failure or neglect on the part of the Contractor in the fulfillment or performance in all respect of the contract under reference or any other contract with the Purchaser or any part thereof to the satisfaction of the Purchaser and the Purchaser shall also be entitled to deduct from the said deposits any loss or damage which the Purchaser may suffer or be put by reason of or due to any act or other default, recoverable by the Purchaser from the Contractor in respect of the contract under reference or any other contract and in either of the events aforesaid to call upon the Contractor to maintain the said security deposit at its original limit by making further deposits, provided further that the Purchaser shall be entitled to recover any such claim from any sum then due or which at any time thereafter may become due to the Contractor under this or any other contracts with the Purchaser.

0600.    Delivery. 

0601.    The Contractor shall as may be required by the Purchaser either deliver free or f.o.r. or c.i.f. at the place/places detailed in the contract, the quantities of the stores detailed therein and the stores shall be delivered or despatched not later than the dates specified in the contract.   The delivery, will not be deemed to be complete until and unless the stores are inspected and accepted by the Inspecting Officer as provided in the contract. 

0602.    The Purchaser shall not be liable to render assistance to the Contractor in securing or to arrange for or provide transport to the Contractor unless it is so specifically stated in the contract, notwithstanding that transport of the stores, is controlled by or under the orders of the Government. 

0603.    Notwithstanding any inspection and approval by the Inspecting Officer on the Contractor's premises, property in the stores shall not pass on to the Purchaser until the stores have been received, inspected and accepted by the consignee. 

0604.    No stores shall be deliverable to the consignee's depots on Sundays and public holidays without the written permission of the consignee. 

0700.    Time for and Date of Delivery ; the Essence of the Contract.—The time for and the date specified in the contract or as extended for the delivery of the stores shall be deemed to be of the essence of the contract and delivery must be completed not later than the date(s) so specified or extended. 

0701.    Progressing of Deliveries.—The Contractor shall allow reasonable facilities and free access to his works and records to the Inspecting Officer, Progress Officer or such other Officer as may be nominated by the Purchaser for the purpose of ascertaining the progress of the deliveries under the contract. 

0702.    Failure and Termination.—If the Contractor fails to deliver the stores or any installment thereof within the period fixed for such delivery in the contract or as extended or at any time repudiates the contract before the expiry of such period the Purchaser may without prejudice to his other rights :— 

(a)  recover from the Contractor as agreed liquidated damages and not by way of penalty a sum equivalent to 2 per cent of the price of any stores (including elements of taxes, duties, freight, etc.) which the Contractor has failed to deliver within the period fixed for delivery in the contract or as extended for each month or part of a month during which the delivery of such stores may be in arrears where delivery thereof is accepted after expiry of the aforesaid period, or 

(b)   cancel the contract or a portion thereof and if so desired purchase or authorize the purchase of the stores not so delivered or others of a similar description (where stores exactly complying with particulars are not in the opinion of the Purchaser, which shall be final, readily procurable) at the risk and cost of the Contractor.   It shall, however, be in the discretion of the purchaser to collect or not, the security deposit from the firm/firms on whom the contract is placed at the risk and expense of the defaulted firm. 

Where action is taken under Sub-clause (b) above, the Contractor shall be liable for any loss which the Purchaser may sustain on that account provided the purchase, or, if there is an agreement to purchase, such agreement is made, in case of failure to deliver the stores within the period fixed for such delivery in the contract or as extended within six months from the date of such failure and in case of repudiation of the contract before the expiry of the aforesaid period of delivery, within six months from the date of cancellation of the contract. The Contractor shall not be entitled to any gain on such purchase and the manner and method of such purchase shall be in the entire discretion of the Purchaser. It shall not be necessary for the Purchaser to serve a notice of such purchase on the Contractor. 

Note.—In respect of the stores which are not easily available in the market and where procurement difficulties are experienced, the period for making risk purchase shall be nine months instead of six months provided above. 

0703. Consequence of Rejection.—If on the stores being rejected by the Inspecting Officer or Interim Consignee or Consignee at the destination, the Contractor fails to make satisfactory supplies within the stipulated period of delivery, the Purchaser shall be at liberty to :— 

(i) require the Contractor to replace the rejected stores forthwith but in any event not later than a period of 21 days from the date of rejection and the Contractor shall bear all cost of such replacement including freight, if any, on such replacing and replaced stores but without being entitled to any extra payment on that or any other account, or 

(ii) purchase or authorize the purchase of quantity of the stores rejected or others of a similar description (when stores exactly complying with particulars are not in the opinion of the Purchaser, which shall be final, readily available) without notice to the Contractor at his risk and cost and without affecting the Contractor's liability as regards the supply of any further installment due under the contract, or 

(Hi) cancel the contract and purchase or authorize the purchase of the stores or others of a similar description (when stores exactly complying with particulars are not, in the opinion of the Purchaser, which shall be final, readily available) at the risk and cost of the Contractor. In the event of action being taken under Sub-clause (ii) above or under this Sub-clause, the provision of Clause 0702 above will apply as far as applicable. 

(iv) where under the contract the price payable is fixed for. dispatching station, the Contractor shall, if the stores are rejected at destination by the consignee, be liable, in addition to his other liabilities, including refund of price recoverable in respect of the stores so rejected, to reimburse to the Purchaser the freight and all other expenses incurred by the Purchaser in this regard. 

0800. Extension of Time for Delivery.—If such failure as aforesaid shall have arisen from any cause which the Purchaser may admit as reasonable ground for extension of time, the Purchaser shall allow such additional time as he considers to be justified by the circumstance of the case, and shall forgo the whole or such part, as he may consider reasonable, of his claim for such loss or damage as aforesaid. Any failure or delay on the part of sub-contractor, though their employment may have been sanctioned under Condition 1500 hereof, shall not be admitted as a reasonable ground for any extension of time or for exempting the Contractor from liability for any such loss or damage as aforesaid. 

0900. Examination of Drawing, Specifications and Patterns.—When tenders are called for in accordance with a drawing, specification or sealed pattern the Contractor's tenders to supply in accordance with such drawing, specifications or sealed pattern shall, be deemed to be an admission on his part that he has fully acquainted himself with the details thereof and, in no circumstances, will any claim on his part which may arise on account of his insufficient examination of the said drawing, specification or sealed pattern be considered. 

1000.   Mistakes in Drawing. 

The Contractor shall be responsible for and shall pay for any alterations for the works due to any discrepancies, errors or omissions in the drawings or other particulars supplied by him whether such drawings or particulars have been approved by the Purchaser or not provided that such discrepancies, errors or omissions be not due to inaccurate information or particulars furnished to the Contractor on behalf of the Purchaser. If any dimension figure upon a drawing or plan differ from those obtained by scaling the drawing or plan, the dimensions as figured upon the drawing or plan shall be taken as correct.

1100.    Samples. 

1101.    Advance Sample.—Where an advance sample is required to be approved under the terms of the contract, the Contractor shall submit the sample free of cost to the Inspecting Officer within the time specified in the acceptance of tender.    If the Contractor is unable to do so, he must apply immediately to the Office issuing the acceptance of tender for extension of time stating the reasons for the delay.   If the Purchaser is satisfied that a reasonable ground for an extension of time exists, he may allow such additional time as he considers to be justified (and his decision shall be final) with or without alteration in the delivery period stipulated in the acceptance of tender and on such conditions as he deems fit.    In the event of the failure of the Contractor to deliver the advance sample by the date specified in the acceptance of tender or any other date to which the time may be extended as aforesaid by the Purchaser or of the rejection of the sample, the Purchaser shall be entitled to cancel the contract and, if so desired, purchase or authorize the purchase of the stores at the risk and cost of the Contractor, in which case the provisions of Clause 0700 shall apply as far as applicable. 

1102.    Unless otherwise provided in the contract, all samples required for test shall be supplied by the Contractor free of cost.   Where sample, which is supplied free, is rejected after examination and test, the same or whatever remains of the sample, after examination and test will be returned to the Contractor at his request and cost within three months of the date of such rejection at public tariff rate at Owner's risk. 

1103.    Marking.—Samples submitted shall be clearly labeled with the Contractor's name and address and the acceptance of tender number. 

1104.    If the Contractor submits a sample whether with, before or after the tender, the same shall not govern the standard of supply except when it has been specifically stated so in the acceptance of tender. 

1105.    Where under the contract, the Contractor is required to submit an advance sample, any expenses incurred by the Contractor on or in connection with the production of stores in bulk, before the sample has been approved unconditionally, shall be borne by the Contractor and he shall not claim any compensation in the event of such sample being found unacceptable by the Inspecting Officer. 

1106.    The rejection of the sample by the Inspecting Authority or Inspecting Officer shall be final and binding on the Contractor. 

1107.    Where the contract does not require any advance sample to be approved, the Contractor may before proceeding with bulk manufacture or delivery of the stores, if he so desires, submit to the Inspecting Officer for inspection a sample of the stores in which case a quantity not less than one per cent of the total quantity to be supplied unless otherwise authorized by the Inspecting Officer shall be submitted.   The Contractor shall not, however, be entitled to be shown any consideration or give any extension of time or claim to be exonerated from completing the delivery within the stipulated period only on the ground of delay in the approval of any such sample. 

1108.    If, under the contract supplies are governed by a sealed pattern the Contractor shall be bound to examine such pattern before preparing a sample or manufacturing the stores in bulk as the case may be.                                            

 1109.    Loan of Sample.—If a certified sample is lent to the Contractor, it will bear a label containing inter alia variations known to the Inspecting Officer between the said sample and the stores desired.   If the Contractor finds any further variation between the certified sample and the particulars of specifications mentioned in the contract he shall at once refer the matter to the Inspecting Officer and the Contractors shall also give intimation of such discrepancy to the Purchase Officer.   The Contractor shall follow the instructions of the Inspecting Officer as to what sample of particulars should guide the production of stores and the decision of the Inspecting Officer in the matter shall be final and binding on the Contractor. 

1110. The Contractor shall not detach the said label from the certified sample and if for any reasons the said label gets detached the Contractor shall at once return the certified sample to the Inspecting Officer for attaching a fresh label. 

1200.    Risk of Loss or Damage to Government or Purchaser's Property. 

1201.    All the property of the Government or Purchaser loaned whether with or without deposit on terms and conditions to be separately agreed upon in respect of each particular contract to the Contractor in connection with the contract shall remain the property of the Government or the Purchaser, as the case may be.   The Contractor shall use such property for the purpose of the execution of the contract and for no other purpose whatsoever. 

1202.    All such property shall be deemed to be in good condition when received by the Contractor unless he shall have within twenty-four hours of the receipt thereof notified the Purchase Officer to the contrary.   If the Contractor fails to notify any defect in the condition or quality of such property he shall be deemed to have lost the right to do so at any subsequent stage. 

1203.    The Contractor shall return all such property and shall be responsible for the full value thereof to be assessed by the Purchaser whose decision shall be final and binding on the Contractor.   The Contractor shall be liable for loss or damage to such property from whatever cause happening while such property is in the possession of or under the control of the Contractor, his servants workmen or agents.

1204.    Where such property is insured by the Contractor against loss or fire at the request of the Government or Purchaser such insurance shall be deemed to be effected by way of additional Precaution and shall not prejudice the liability of the Contractor as aforesaid.

1300.    Inspection by Inspecting Officer. 

1301.  (a)   When inspection during manufacture or before delivery or dispatch is required, notice in writing shall be sent by the Contractor to the Inspecting Officer when the stores or material to be supplied are ready for inspection and test, and no stores shall be delivered or dispatched until the Inspecting Officer has certified in writing that such stores have been inspected and approved by him. 

(b) In cases where the Inspecting Authority specified in the contract requires on behalf of the Purchaser that inspection of the raw materials to be used and/or stage inspection during the manufacturing process of the component/stores, etc. is also to be done, notice in writing shall be sent by the Contractor to the Inspecting Officer to visit his premises/works to test the raw materials and/or conduct necessary inspection during the manufacturing process of the component/stores, etc. as deemed essential. 

1302.    Marking of Stores.—The Contractor shall, if so required, at his own expense, mark all the approved stores with a recognized Government or Purchaser's mark.   The stores which cannot be so marked shall, if so required by the Inspecting Officer, be packed at his own expense in suitable packages or cases, each of which shall be sealed and marked with such mark. 

The Inspecting Officer shall also have power to mark the rejected stores with a rejection mark so that they may be easily identified, if resubmitted for inspection. 

1303.    Facilities for test and Examination.—The Contractor shall, at his own expense afford to the Inspecting Officer all reasonable facilities as may be necessary for satisfying himself, that the stores are being and/or have been manufactured in accordance with the particulars.    The Inspecting Officer shall have full and free access at any time during the execution of the contract to the Contractor's work for the purpose aforesaid, and he may require the Contractor to make arrangements for inspection of the stores or any part thereof or any material at his premises or at any other place specified by the Inspecting Officer and if the Contractor has been permitted to employ the services of a Sub-Contractor, he shall in his contract-with the Sub-Contractor, reserve to the Inspecting Officer a similar right. 

1304.    Cost of Test.—The Contractor shall provide, without any extra charge, all materials, tools, labour and assistance of every kind which the Inspecting Officer may demand of him for any test and examination, other than special or independent test, which he shall require to make on the Contractor's Premises and the Contractor shall bear and pay all costs attendant thereon.   If the Contractor fails to comply with the conditions aforesaid, the Inspecting Officer shall, in his sole judgment, be entitled to remove for test and examination all or any of the stores manufactured by the Contractor to any premises other than his (Contractor's) and in all such cases the Contractor shall bear the cost of transport and/or carrying out such tests elsewhere.    A certificate in writing of the Inspecting Officer, that the Contractor has failed to provide the facilities and the means, for test examination shall be final. 

1305.    Delivery of Stores for Test.—The Contractor shall also provide and deliver for test, free of charge, at such place other than his premises as the Inspecting Officer may specify, such material or stores as he may require. 

1306.    Liability for Costs of Special or Independent Test.—In the events of rejection of stores or any part thereof by the Inspecting Officer in the consequence of the sample which is removed to the laboratory or other places of test, being found on test not in conformity with the Contract and in the event of the failure of the Contractor for any reason to deliver the stores passed on test within the stipulated period, the Contractor shall, on demand pay to the Purchaser all costs incurred in the inspection and/or test.   Cost of test shall be assessed at the rate charged by the laboratory to private persons for similar work. 

1307.    Method of Testing.—The Inspecting Officer shall have the right to put all the stores or materials forming part of the same or any part thereof to such tests as he may think fit and proper.   The Contractor shall not be entitled to object on any ground whatsoever to the method of testing adopted by the Inspecting Officer. 

1308.    Stores Expended in Test.—Unless otherwise provided for in the contract if the test proves satisfactory and the stores or any instalment thereof is accepted, the quantity of the stores or materials expended in the test will be deemed to have been taken delivery of by the Purchaser and be paid for as such. 

1309.    Powers of Inspecting Officer.—The Inspecting Officer shall have the power:— 

(i) before any stores or part thereof are submitted for inspection to certify that they can not be in accordance with the contract owing to the adoption of any unsatisfactory method of manufacture. 

(ii) to reject any stores submitted as not being in accordance with the particulars. 

(iii) to reject the whole of the installment tendered for inspection, if after inspection of such portion thereof as he may in his discretion think fit, he is satisfied that the same is unsatisfactory. 

(iv) the Inspecting Officer's decision as regards the rejection shall be final and binding on the Contractor. 

1400. Charges for Work Necessary for Completion of the Contract.—The Contractor shall pay all charges for handling, stamping, painting, marking, protecting or preserving patent rights, drawings, templates, models and gauges and for all such measures as the Purchaser or the Inspecting Officer may deem necessary for the proper completion of the contract, though special provision therefore may not be made in the specification of drawings. 

1500.    Responsibility of the Contractor for Executing the Contract. 

1501.    Risk in the Stores.—The Contractor shall perform the contract in all respects in accordance with the terms and conditions thereof.   The stores and every constituent part thereof, whether in the possession or control of the Contractor, his agents or servants or a carrier, or in the joint possession of the Contractor, his agents or servants and the Purchaser, his agents or servants, shall remain in every respect at the risk of the Contractor, until their actual delivery to the consignee at the stipulated place or destination or, where so provided in the acceptance of tender, until their delivery to a person specified in the contract as interim consignee for the purpose of despatch to the consignee. The Contractor shall be responsible for all loss, destruction, damage or deterioration of or to the stores from any cause whatsoever while the stores after approval by the Inspecting Officer are awaiting despatch or delivery or are in the course of transit from the Contractor to the consignee or, as the case may be, interim consignee. The Contractor shall alone be entitled and responsible to make claims against a Railway Administration or other carrier in respect of non-delivery, short delivery, misdelivery, loss, destruction, damage or deterioration of the goods entrusted to such carrier by the Contractor for transmission to the consignee or the interim consignee as the case may be. 

1502.    Consignees Right of Rejection.—Notwithstanding any approval which the Inspecting Officer may have given in respect of the stores or any materials or other particulars or the work or workmanship involved in the performance of the contract (whether with or without any test carried out by the Contractor or the Inspecting Officer or under the direction of the Inspecting Officer) and not with standing delivery of the stores where so provided to the interim consignee, it shall be lawful for the consignee, on behalf of the Purchaser, to reject the stores or any part, portion or consignment thereof within a reasonable time after actual delivery thereof to him at the place or destination specified in the contract if such stores or part, portion or consignment thereof is not in all respects in conformity with the terms and conditions of the contract whether on account of any loss, deterioration or damage before despatch or delivery or during transit or otherwise howsoever. 

Note.—In respect of materials pre-inspected at the firm's premises the consignee will issue rejection advice within 90 days from the date of receipt. 

1503.    Provided that where, under the terms of the contract the stores are required to be delivered to an interim consignee for the purpose of despatch to the consignee, the stores shall be at the Purchaser's risk after their delivery to the interim consignee, but nevertheless it shall be lawful for the consignee on behalf of the Purchaser to reject the stores or any part, portion of consignment thereof upon their actual delivery to him at the destination if they are not in all respects in conformity with the terms and conditions of contract except where they have been damaged or have deteriorated in the course of transit or otherwise after their delivery to the interim consignee. 

1504.    The provisions contained in Clause 2200 relating to the removal of stores rejected by the Inspecting Officer shall mutatis mutandis  apply to stores rejected by the consignee as herein provided. 

Note.—In respect of stores inspected during manufacture or before delivery or despatch at contractor's premises the consignee will issue communication of rejection within 90 days from the date of actual delivery thereof. 

1505. Subletting and Assignment.—The Contractor shall not, save with the previous consent in writing of the Purchaser, sublet, transfer or assign the contract or any part thereof or interest therein or benefit or advantage thereof any manner whatsoever. 

In the event of the Contractor's subletting or assigning this contract or any part thereof without such permission, the Purchaser shall be entitled to cancel the contract and to purchase the stores elsewhere on the Contractor's account and risk and the Contractor shall be liable for any loss or damage which the Purchaser may sustain in consequence or arising out of such purpose. 

1506. Changes in a Firm.—(a) Where the Contractor is a partnership firm, a new partner shall not be introduced in the firm except with the previous consent in writing of the Purchaser, which may be granted only upon execution of a written undertaking by the new partner to perform the contract and accept all liabilities incurred by the firm under the contract prior to the date of such undertaking. 

(b)    On the death or retirement of any partner' of the Contractor firm before complete performance of the contract, the Purchaser may, at his option cancel the contract and in such case the Contractor shall have no claim whatsoever to compensation against the Purchaser. 

(c)    If the contract is not determined as provided in Sub-clause (b) above notwithstanding the retirement of a partner from the firm he shall continue to be liable under the contract for acts of the firm until a copy of the public notice given by him under Section 32 of the Partnership Act, has been sent by him to the Purchaser by registered post acknowledgement due. 

(d)    Consequence of breach.—Should a partner in the Contractor firm commit a breach of Sub-clause 1505 above or the Contractor should commit a breach of the conditions 1506 (a) of this Sub-clause, it shall be lawful for the Purchaser to cancel the contract and purchase or authorize the purchase of the stores at the risk and cost of the Contractor and in that event the provisions of Clauses 0600 and 0700 as far as applicable shall apply. 

(e)    The decision of the Purchaser as to any matter or thing concerning or arising out of this sub-clause or on any question whether the Contractor or any partner of the Contractor firm has committed a breach of any of the conditions in this sub-clause contained shall be final and binding on the Contractor. 

1507. Assistance to the Contractor.—(a) The Contractor shall be solely responsible to procure any material or obtain any import or other licence or permit required for the fulfillment of the contract and the grant by the Purchaser or any other authority of a quota certificate or permit required under any law for distribution or acquisition of iron and steel or any other commodity or any other form of assistance in the procurement of the material aforesaid or any attempt to render assistance in the matter aforesaid, or shall not be construed as a representation on the part of the Purchaser that the material covered by such licence or permit or quota certificate is available or constitute any promise, undertaking or assurance on the part of the Purchaser regarding the procurement of the same or effect any variation in the rights and liabilities of the parties under the contract. But, if by reason of any such assistance as aforesaid, the Contractor obtains any materials at less than their market price or the cost of production of the stores is lowered the price of the stores payable under the contract shall be reduced proportionately, and the extent of such reduction shall be determined by the Purchaser whose decision shall be final and binding on the Contractor. 

(b) Every effort made by the Purchaser to supply, or give assistance in the procurement of materials, whether from the Government stock or by purchase under a permit or release order issued by or on behalf of or under authority from Government or by any officer empowered in that behalf by law or under other arrangements made by the Purchaser shall be deemed to be subject to the condition that it will be performed with due regard to the other demands and only if it is found practicable to do so within the stipulated time and the decision of the Purchaser whether it was practicable to supply or give assistance as aforesaid or not shall be final and binding on the Contractor. 

1600.    Use of Raw Materials secured with Government Assistance. 

1601.    (a)   Where any raw material is procured for the execution of a contract with the assistance of the Government rendered in the form of permit, or licence or quota certificate/essentiality certificate or release order issued by or on behalf of or under the authority of the Government or by an officer empowered in that behalf, or 

(b)   where the raw material is issued to the Contractor from Government stock, or 

(c)  where advance payments are made to the Contractor to enable him to purchase the raw material, or 

(d)  Where raw material is arranged by the Government, the Contractor— 

(i) shall hold such material as trustee for the Government, (ii) Shall use such material economically and solely for the purpose of the contract. 

(iii) shall not dispose of the same without the previous permission in writing of the Purchaser, and 

(iv) shall render due account of such material and return to the Government at such place as the Purchaser may direct all surplus or unserviceable material that may be left after the completion of the contract or its termination for any reason whatsoever. 

On returning such material, the Contractor shall be entitled to such price therefor as the Purchaser may fix, having regard to the condition of such material. 

1602.    Where the contract is terminated due to any default on the part of the Contractor, the Contractor shall pay all transport charges incurred for returning any material up to such  destination as may be determined by the Purchaser and the decision of the Purchaser in that behalf shall be final and binding on the Contractor.

1603.    If the Contractor commits breach of any of the conditions in this clause specified, he shall, without prejudice to any other liability, penal or otherwise, be liable to account to the Government for all moneys, advantages or profits accruing from or which, in the usual course, would have accrued to him by reason of such breach. 

1604.    Where the stores manufactured or fabricated by the Contractor out of the material arranged or procured by or on behalf of the Government are rejected, the Contractor shall, without prejudice to any other right or remedy of the Government, pay to the Government, on demand, the cost price or market value of all such materials whichever is greater. 

1700.    Indemnity. 

1701.    The Contractor shall at all times indemnify the Purchaser against all claims which may be made in respect of the stores for infringement of any right protected by patent, registration of designs or trade mark.   Provided always that in the event of any claim in respect of alleged breach of letters patent, registered designs or trade mark being made against the Purchaser, the Purchaser shall notify the Contractor of the same and the Contractor shall, at his own expense, either settle any such dispute or conduct any litigation that may arise there from. 

1702.    The Contractor shall not be liable for payment of any royalty, licence fee or other expenses in respect of or for making use of patents or designs with respect to which he is according to the terms of the contract, to be treated as an agent of the Government for the purpose of making use of patent or trade mark for fulfillment of the contract. 

1800.    Packing. 

1801.    The Contractor shall pack at his own cost the stores sufficiently and properly for transit by rail/road, air and/or sea as provided in the contract so as to ensure their being free from loss or damage on arrival at their destination. 

1802.    Unless otherwise, provided in the contract all containers (including packing cases, boxes, tins, drums and wrappings) in which the stores are supplied by the contractor, shall be considered as non-returnable and their cost as having been included in the contract price. 

1803.    If the contract provides that the containers shall be returnable, they must be marked 'returnable' and they will be returned to the Contractor as per terms of the contract. 

1804.    If the contract provides that returnable containers shall be separately charged, they shall be invoiced by the Contractor at the price specified in acceptance of tender.   In such cases, the Contractor shall give full credit for the invoiced amount if the containers are returned to the Contractor.   Return of containers shall be made within a reasonable time and in the event of any dispute or difference arising as to whether the containers were so returned, the decision of the Purchaser thereon shall be final and binding and the Purchaser may, in his discretion award, such compensations as may in his opinion be proper for any undue delay in returning the containers. 

1805. Each bale or package delivered under the contract shall be marked by the Contractor at his own expense. Such marking shall be distinct (all previous irrelevant marking being carefully obliterated) and shall clearly indicate the description and quantity of the stores, the name and address of the Consignee, the gross weight of the package and the name of the Contractor with a distinctive number or mark sufficient for the purpose of identification. All markings shall be carried out with such material as may be found satisfactory by the Inspecting Officer as regards quickness of drying, fastness and indelibility. 

1806.    The Inspecting Officer may reject the stores if the stores are not packed/or marked as aforesaid and in case where the packing materials are separately prescribed, if such materials are not in accordance with the terms of the contract.   Such rejection of the stores by the Inspecting Officer shall be final and binding on the Contractor. 

1807.    Each bale or package shall contain a packing note specifying the name and address of the Contractor, the number and date of the acceptance of tender or supply order and the designation of the Purchase Officer issuing the supply order, the description of the stores and the quantity contained in such bale or package. 

1900. Notification of Delivery. 

Notification of delivery or despatch in regard to each and every installment shall be made to the consignee and to the indenter immediately on despatch or delivery. The Contractor shall further supply to the consignee, or the interim consignee, as the case may be, a packing account Quoting number of the acceptance of tender and/or supply or repeat and date of despatch of the stores. All packages, containers, bundles and loose materials part of each and every installment shall be fully described in the packing account and full details of the contents of the packages and quantity of materials shall be given to enable the consignee to check the stores on arrival at destination. The Railway Receipt/Consignment Note or Bill of Lading, if any, shall be forwarded to the consignee by registered post immediately on the despatch of stores. The contractor shall bear and reimburse to the Purchaser demurrage charges, if any, paid by reason of delay on the part of the Contractor in forwarding the Railway Receipt, Consignment Note or Bill of Lading.

 2000.    Progress Reports. 

2001.    The Contractor shall from time-to-time, render such reports concerning the progress of the contract and/or supply of the stores in such form as may be required by the Purchaser. 

2002.    The submission, receipt and acceptance of such reports shall not prejudice the rights of the Purchaser under the contract, nor shall operate as an estoppels against Purchaser merely by reason of the fact that he has not taken notice of/or subjected to test any information contained in such report 

2100.    Freight. 

The stores shall be despatched at public tariff rates. In the case of f. o. r., station of despatch contract, the storess shall be booked by the most economical route or most economical tariff available at the time of despatch as the case may be. Failure to do so will render the Contractor liable for any avoidable expenditure caused to the Purchaser. Where alternative routes exist, the Purchaser shall, if called upon to do so, indicate the most economical route available, or name the authority whose advice in the matter shall be taken and acted upon. If any advice of any such authority is sought, his decision or advice in the matter shall be final and binding on the Contractor, 

2101.    In respect of road deliveries where the Municipal/local authorities do not accept Octroi Duty exemption Certificate, the Octroi Duty shall be borne by the Seller. 

2200.    Removal of Rejected Stores. 

2201.    On rejection of all stores submitted for inspection at a place other than the premises of the Contractor, such stores shall be removed by the Contractor at his own cost subject as hereinafther stipulated, within 21 days of the date of intimation of such rejection.   If the concerned communication is addressed and posted to the Contractor at the address mentioned in the contract, it will be deemed to have been served on him at the time when such communication would be in the course of ordinary post reach the Contractor.   Provided that the Inspecting Officer may call upon the Contractor to remove dangerous, infected or perishable stores within 48 hours of the receipt of such communication and the decision of the Inspecting Officer in this behalf shall be final in all respects.   Provided further that where the price or part thereof has been paid, the consignee is entitled without prejudice to his other rights to retain the rejected stores till the price paid for such stores is refunded by the Contractor save that such retention shall not in any circumstances be deemed to be acceptance of the stores or waiver of rejection thereon. 

2202.    All rejected stores shall in any event and circumstances remain and always be at the risk of the Contractor immediately on such rejection.   If such stores are not removed by the Contractor within the periods aforementioned, the Inspection Officer may remove the rejected stores and either return the same to the Contractor at his risk and cost by such mode of transport as the Purchaser or Inspecting Officer may decide, or dispose of such stores at the Contractor's risk and on his account and retain such portion of the proceeds, if any from such disposal as may necessary to recover any expense incurred in connection with such disposals (or any price refundable as a consequence of such rejection).   The Purchaser shall, in addition, be entitled to recover from the Contractor ground rent/demurrage charges on the rejected stores after the expiry of the time-limit mentioned above.

2203. The stores that have been despatched by rail and rejected after arrival at destination may be taken back by the Contractor either at the station where they were rejected or at the station from which they were sent, after refunding the price paid for such stores and other charges refundable as a consequence of such rejection. If the contract placed for delivery f. o. r. station of despatch, the Contractor shall pay the carriage charges on the rejected consignment at public tariff rates from the station of despatch to the station where they are rejected. If the Contractor elects to take back the goods at the station from which they were despatched, the goods shall in addition, be booked back to him freight to pay at public tariff rates and at owner's risk. The Contractor shall be liable to reimburse packing and incidental costs and charges incurred in such return or rejected stores in addition to other charges refundable as a consequence of rejection. The goods shall remain the property of the Contractor unless and until accepted by the Purchaser after inspection. 

2300.    System of Payment. 

2301.    Unless otherwise agreed upon between the parties, payment for delivery of the stores will be made on submission of bills in the prescribed form which may be obtained from the Purchase Officer in accordance with the instructions given in the Acceptance of Tender, by a cheque or demand draft on a branch of the Reserve Bank of India or State Bank of India transacting government business as may be decided by the Purchaser. 

2302.    Payment for the stores or for each consignment thereof will be made to the Contractor on submission of bills accompanied by required document in accordance with the following procedure in contracts where such a facility to the Contractor has specifically been agreed to by the Purchaser:— 

(a)   95 per cent payments for the stores or each consignment thereof will be made to the firms against proof of inspection and despatch.   The original railway receipt should be sent to the Accounts Officer responsible for payment along with 95 per cent bill advising the particulars of despatch to the consignee.   The Accounts Officer after passing the 95 per cent bill should pass on the original railway receipt to the consignee for taking delivery of the consignment.   It should, however, be ensured that there is no delay in the Accounts Office transmitting the original railway receipt to the consignee. 

(b)   The balance 5 per cent shall be paid on receipt of the stores or each consignment thereof in accordance with the terms of the contract in good condition by the consignee, with a certificate to that effect endorsed on the copy of the Inspection Note by the Consignee which shall accompany the bill submitted by the Contractor. 

(c)   In the case of F.O.B. & C. & F. contract 95 per cent of the price will be paid on presentation of shipping documents and inspection certificate and the remaining 5 per cent on receipt of the stores in accordance with the terms of the contract in good condition by the Consignee, and on producing the certificate of such receipt endorsed on one copy of the Inspection Note by the Consignee, or alternatively at the Contractor's option, the full value of the stores will be paid after inspection, on receipt of the consignment in accordance with the terms of the contract in good condition by the Consignee and on producing a certificate of such receipt endorsed on one copy of the Inspection Note. 

2303.    In all other contracts or in contracts where the Inspecting Officer also acts as the interim " consignee or where inspection is carried on by the Consignee himself at destination and in all cases of local delivery full payment shall be made on submission of "Final 100 per cent bill" supported by the Inspection Certificates and consignee's receipt as aforesaid to the Accounts Officer concerned. 

Note.—(1) The system of 95 per cent and 5 per cent payment is not applicable to claims amounting to Rs. 1000 or below.    In such cases only a single bill for value should be submitted. 

(2) In the case of Running Contracts, the system of payment will be similar to the above except that payment would be 98 per cent and 2 per cent instead of 95 per cent and 5 per cent specified above. 

2400.    Withholding and lien in respect of sums claimed. 

2401.    Whenever any claim or claims for payment of a sum of money arises out of or under the contract against the Contractor, the Purchaser shall be entitled to withhold and also have a lien to retain such sum or sums in whole or in part from the security, if any, deposited by the Contractor and for the purpose aforesaid, the Purchaser shall be entitled to withhold the said cash security deposit or the security, if any, furnished as the case may be and also have a lien over the same pending finalisation or adjudication of any such claim. In the event of the security being insufficient to cover the claimed amount or amounts or if no security has been taken from the Contractor, the Purchaser shall be entitled to withhold and have lien to retain to the extent of the such claimed amount or amounts referred to supra, from any sum or sums found payable or which at any time thereafter may become payable to the Contractor under the same contract or any other contract with the Purchaser or the Government pending finalisation or adjudication of any such claim. 

It is an agreed term of the contract that the sum of money or moneys so withheld or retained under the lien referred to above, by the Purchaser will be kept withheld or retained as such by the Purchaser till the claim arising out of or under the contract is determined by the Arbitrator (if the contract is governed by the arbitration clause) or by the competent court as prescribed under Clause 2703 hereinafter provided, as the case may be, and that the Contractor will have no claim for interest or damages what so ever on any account in respect of such withholding or retention under the lien referred to supra and duly notified as such to the Contractor. 

2402.    For the purpose of Clause 2401, where the Contractor is a partnership firm or a limited company, the Purchaser shall be entitled to withhold and also have a lien to retain towards such claimed amount or amounts in whole or in part from any sum found payable to any partner/limited company, as the case may be, whether in his individual capacity or otherwise. 

2403.    Lien in respect of Claims in other Contracts.—Any sum of money due and payable to the Contractor (including the security deposit returnable to him) under the contract may withhold or retain by way of lien by the Purchaser or Government against any claim of the Purchaser or Government in respect of payment of a sum of money arising out of or under any other contract made by the Contractor with the Purchaser or Government. 

It is an agreed term of the contract that the sum of money so withheld or retained under this clause by the Purchaser or Government will be kept withheld or retained as such by the Purchaser or Government till his claim arising out of the same contract or any other contract is either mutually settled or determined by the arbitrator, if the contract is governed by the arbitration clause or by the competent court under Clause 2703 hereinafter provided, as the case may be, and that the Contractor shall have no claim for interest or damages whatsoever on this account or on any other ground in respect of any sum of money withheld or retained under this clause and duly notified as such to the Contractor. 

2500.    Corrupt Practices. 

2501.    The Contractor shall not offer or give or agree to give to any person in the employment of the Purchaser or working under the orders of the Purchaser any gift or consideration of any kind as an inducement or reward for doing or for bearing to do or for having done or for borne to do any act in relation to the obtaining or execution of the contract or any other contract with the Purchaser or Government or for showing any favour or for bearing to show disfavour to any person in relation to the contract or any other contract with the Purchaser or Government.   Any breach of the aforesaid condition by the Contractor, or any one employed by him or acting on his behalf (whether with or without the knowledge of the Contractor) or the commission of any offence by the Contractor or by any one employed by him or acting on his behalf under IX of the Indian Penal Code, 1860 or the Prevention of Corruption Act, 1947 or any other act enacted for the prevention of corruption by public servants shall entile the Purchaser to cancel the contract and all or any other contracts with the Contractor and to recover from the Contractor the amount of any loss arising from such cancellation in accordance with the provisions of Clauses 0600 and 0700. 

2502.    Any dispute or difference in respect of either the interpretation effect or application or the above condition or of the amount recoverable thereunder by the Purchaser from the Contractor, shall be decided by the Purchaser, whose decision there on shall be final and binding on the Contractor. 

2600.    Insolvency and Breach of Contract. 

2601.    The Purchaser may at any time, by notice in writing summarily determine the contract without compensation to the Contractor in any of the following events, that is to say :— 

(a) if the Contractor being an individual or if a firm, any partner thereof, shall at any time, be adjudged insolvent or shall have a receiving order or order for administration of his estate made against him or shall take any proceeding for composition under any Insolvency Act for the time being in force or make any conveyance or assignment of his effects or enter into any assignment or composition with his creditors or suspend payment or if the firm be dissolved under the Partnership Act, or 

(b)   if the Contractor being a company is wound up voluntarily or by the order of a Court or a Receiver, Liquidator or Manager on behalf of the Debenture—holders is appointed or circumstances shall have arisen which entitle the Court or Debenture— holders to appoint a Receiver, Liquidator or Manager, or 

(c)  if the Contractor commits any breach of the contract not herein specifically provided for. 

Provided always that such determination shall not prejudice any right of action or remedy which shall have accrued or shall accrue there after to the Purchaser and provided also the Contractor shall be liable to pay to the Purchaser for any extra expenditure he is thereby put to and Contractor shall, under no circumstances, be entitled to any given on re-purchase. 

2700.    Laws governing the Contract. 

2701.    This contract shall be governed by the Laws of India for the time being in force. 

2702.    Irrespective of the place of delivery, the place of performance or place of payment under the contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued. 

2703.    Jurisdiction of courts.—This Courts of the place from where the acceptance of tender has been issued shall alone have jurisdiction to decide any dispute arising out of or in respect of the contract. 

2704.    Marking of stores.—The marking of the stores must comply with the requirements of the laws relating to merchandise marks for the time being in force in India. 

2705.    Compliance with provisions of Contract Labour (Regulation and Abolition) Act, 1970 :— 

(1)    The Contractor shall comply with the provisions of the Contract Labour (Regulation and Abolition) Act, 1970 and the Contractor Labour (Regulation and Abolition) Central Rules, 1971, as modified from time-to-time, wherever applicable and shall also indemnify the Purchaser from and against any claims under the aforesaid Act and the Rules. 

(2)    The Contractor shall obtain a valid licence under the aforesaid Act as modified from time-to-time before the commencement of the contract and continue to have a valid licence until the completion of the contract.   Any failure to fulfill this requirement shall attract the penal provisions of the contract arising out of the resultant non-execution of the contract. 

(3)    The Contractor shall pay to labour employed by him directly or through Sub-Contractors the wages as per provisions of the aforesaid Act and the Rules wherever applicable.   The Contractor, shall, notwithstanding the provisions of the contract to the contrary, cause to be paid the wages to labour indirectly engaged on the contract including any engaged by his Sub-Contractors in connection with the said contract, as if the labour had been immediately employed by him. 

(4)    In respect of all labour directly or indirectly employed in the contract for performance of the Contractor's part of the contract, the Contractor shall comply with or cause to be complied with the provisions of the aforesaid Act and the Rules wherever applicable. 

(5)    In every case in which, by virtue of the provisions of the aforesaid Act or the Rules, the Purchaser is obliged to pay any amount of wages to a workman employed by the Contractor or his Sub-Contractor in execution of the contract or to incur any expenditure in providing welfare and health amenities required to be provided under the aforesaid Act and the Rules or to incur any expenditure on account of the contingent liability of the Purchaser due to the Contractor's failure to fulfill his statutory obligations under the aforesaid Act or the Rules the Purchaser will recover from the Contractor, the amount of wages so paid or the amount of expenditure so incurred, and without prejudice to the rights of the Purchaser under Section 20, Sub-section (2) and Section 21, Sub-section (4) of the aforesaid Act, the Purchaser shall be at liberty to recover such amount or part thereof by deducting it from the security deposit and/or from any sum due by the Purchaser to the Contractor whether under the contract or otherwise. The Purchaser shall not be bound to contest any claim made against it under Sub-section ((i) of Section 20 and Sub-section (4) of Section 21 of the aforesaid Act except on the written request of the Contractor and upon his giving to the Purchaser full security for all costs for which the Purchaser might become liable in contesting such claim. The decision of the Purchaser regarding the amount actually recoverable from the Contractor as stated above, shall be final and binding on the Contractor. 

2800.   Headings. 

The headings of conditions here to shall not affect the construction thereof. 

2900.   Arbitration. 

(a)    In the event of any question, dispute or difference arising under these conditions or any special conditions of contract, or in connection with this contract (except as to any matters the decision of which is specially provided for by these or the special conditions) the same shall be referred to the sole arbitration of a Gazetted Railway Officer appointed to be the arbitrator, by the General Manager in the case of contracts entered into by the Zonal Railways and Production Units; by any Member of the Railway Board, in the case of contracts entered into by the Railway Board and by the Head of the Organisation in respect of contracts entered into by the other Organizations under the Ministry of Railways.   The Gazetted Railway Officer to be appointed as arbitrator however will not be one of those who had an opportunity to deal with the matters to which the contract relates or who in the course of their duties as railway servant have expressed views on all or any of the matters under dispute or difference.   The award of the arbitrator shall be final and binding on the parties to this contract. 

(b)    In the event of the arbitrator dying, neglecting or refusing to act or resigning or being unable to act for any reason, or his award being set aside by the court for any reason, it shall be lawful for the authority appointing the arbitrator to appoint another arbitrator in place of the outgoing arbitrator in the manner aforesaid. 

(c)    It is further a term of this contract that no person other than the person appointed by the authority as aforesaid should act as arbitrator and that if for any reason that is not possible, the matter is not to be referred to 'arbitration at all. 

(d)    The arbitrator may from time-to-time with the consent of all the parties to the contract enlarge the time for making the award. 

(e)    Upon every and any such reference, the assessment of the cost incidental to the reference and award respectively shall be in the discretion of the arbitrator. 

(f)    Subject as aforesaid, the Arbitration Act, 1940 and the rules thereunder and any statutory modifications thereof for the time being in force shall be deemed to apply to the arbitration proceedings under this clause. 

(g)    The venue of arbitration shall be the place from which the acceptance note is issued or such other place as the arbitrator at his discretion may determine. 

(h) In this clause the authority, to appoint the arbitrator includes, if there be no such authority, the officer who is for the time being discharging the functions of that authority, whether in addition to other functions or otherwise. 

3000.    Fall Clause. 

The contract if and when placed will be subject to following fall clause:— 

3001.    The price charged for the stores supplied under the Contract by the contractor shall in no event exceed the lowest price at which the contractor sells the stores or offer to sell stores of identical description. To any persons/organisations including the purchaser or any Department of the Central Government or any Railway Office or any Railway Undertaking, as the case may be during the period till performance of all Supply Orders placed during the currency of the contract is completed. The lower price will be applicable to supplies made after the date of coming into force of such reduction or sale or offer to sell at a reduced rate.

3002.    If at any time, during the said period the contractor reduces the sale price, sells or offer to sell such stores to any persons organisation including the purchaser or any Department of Central Government or any Railway Office or any Railway Undertaking as the case may be at a price lower than the price chargeable under the contract, he shall forthwith notify such reduction or sale or offer of sale to the Purchaser and the price payable under the contract for the stores supplied after the date of coming into force or such reduction or sale or offer of sale shall stand correspondingly reduced. 

The above stipulation will, however, not apply to : 

(a)     Exports by the Contractor 

(b)     Sale of goods as original equipment at prices lower than the prices charged for normal replacement. 

(c)     Sale of goods such as drugs which have expiry dates. 

3003.    The Contractor shall furnish the following certificate to the concerned Accounts Officer along with each bill for payment of supplies made against the Rate Contract. 

* I/We certify that there has been no reduction in sale price of the stores of description identical to the stores supplied to the Government under the contract herein and such stores have not been offered/ sold by me/us to any person/organisation including the purchaser or any Department of Central Government or any Railway Office or any Railway Undertaking as the case may be upto the date of bill/ the date of completion of supplies against all supply orders placed during the currency of the contract at a price lower than the price charged to the Government under the contract except for quantity of stores categories under sub-clauses (a), (b) and (c) of sub-para (ii) above, details of which are as follows:— 

Note.—The contractor will also inform the FA & CAO concerned and the COS as soon as supplies against all supply order placed against the contract are completed. 

INSPECTION & REJECTION 

3100.    Where under a contract, the price payable is fixed on F.O.R. station of despatch basis, the Contractor shall, if the stores are rejected at destination by the consignee be liable in addition to his other liabilities, to reimburse to the Purchaser the freight paid by the Purchaser. 

3101.    Notification of Result of Inspection.—Unless otherwise provided in the specification of schedule, the examination of the stores will be made as soon as practicable after the same have been submitted for inspection and the result of the examination will be notified to the Contractor. 

3102.    Inspection Notes.—On the stores being found acceptable by the inspecting Officer he shall furnish the Contractor with necessary copies of Inspection Notes duly completed, for being attached to the Contractor's bill in support thereof. 

3200.    Warranty/Guarantee— 

3201.    The Contractor/Seller hereby covenants that it is a condition of the contract that all goods/stores/articles furnished to the Purchaser under this contract shall be of the highest grade, free of all defects and faults and of the best materials, quality, manufacture and workmanship throughout and consistent with the established and generally accepted standards for materials of the type ordered and in full conformity with the contract specification, drawing or sample, if any and shall, if operable, operate properly. 

3202.    The Contractor also guarantees that the said goods/stores/articles would continue to conform to the description and quality as aforesaid, for a period of 30 months after their delivery or 24 months from the date of placement in service whichever shall be sooner, and this warranty shall survive notwithstanding the fact that the goods/stores/articles may have been inspected, accepted and payment therefore made by the Purchaser. 

3203.    If during the aforesaid period, the said goods/stores/articles be discovered not to conform to the description and quality aforesaid or have deteriorated, otherwise that by fair wear and tear the decision of the Purchaser in that behalf being final and conclusive that the Purchaser will be entitled to reject the said goods/stores/articles or such portions thereof as may be discovered not to conform to the said description and quality. On such rejection, the goods/stores/articles will be at the Seller's risk. 

If the Contractor/Seller so desires, the rejected goods may be taken over by him or his agents for disposal in such manner as he may deem fit within a period of 3 months from the date of such rejection. At the expiry of the period, no claim whatsoever shall lie against the Purchaser in respect of the said goods/stores/articles, which may be disposed of by the Purchaser in such manner as he thinks fit. Without prejudice to the generality of the foregoing, all the provisions in the Indian Railways Standard Conditions of Contract relating to the 'rejection of stores' and 'failure' and 'termination' add and Clause 3100-02 above shall apply. 

3204. The Contractor/Seller shall, if required, replace the goods or such portion thereof as have been rejected by the Purchaser, free of cost, at the ultimate destination, or at the option of the Purchaser, the Contractor/Seller shall pay to the Purchaser, the value thereof at the contract price and such other expenditure and damage as may arise by reason of the breach of the conditions herein before specified. Nothing herein contained shall prejudice any other right of the Purchaser in that behalf under this contract or otherwise. 

3300. Book Examination Clause—The Government reserves the right for 'Book Examination' as follows :— 

(i) The Contractor shall whenever called upon and requiring to produce or cause to be produced for examination by any Government Officer duly authorised in that behalf, any cost or other account book of account, voucher, receipt, letter, memorandum, paper or writing or any copy of or extract from any such document and also furnish information any way relating to such transaction and procedure before the duly authorised Government Officer returns verified in such manner as may be required relating in any way to the execution of this contract or relevent for verifying or ascertaining the cost of execution of this contract (the decision of such Government Officer on the question of relevancy of any document, information of return being final and binding on the parties). 

The obligation imposed by this clause is without prejudice to the obligation of the contractor under any statute, rules or orders shall be binding on the Contractor. 

(ii) The Contractor shall, if the authorised Government Officer so requires (whether before or after the prices have been finally fixed), afford facilities to the Government Officer concerned to visit the Contractor's works for the purpose of examining the processes of manufacture and estimating or ascertaining the cost of production of the articles. If any portion of the work be entrusted or carried out by a sub-contractor or any of its subsidiary or allied firm or company, the authorised Government Officer shall have power to examine all the relevant books of such sub-contractor or any subsidiary or allied firm or company shall be open to his inspection as mentioned in clause (i). 

(iii) If on such examination, it is established that the contracted price is in excess of the actual cost plus reasonable margin of profit, the Purchaser shall have the right to reduce the price and determine the amount to a reasonable level. 

(iv) Where a contract provides for book examination clause, the Contractor or its agency is bound to allow examination of its books within a period of 60 days from the date the notice is received by the Contractor, or its agencies calling for the production of documents as under clause (i) above. In the event of Contractor's or his agency's failure to do so, the contract price would be reduced and determined according to the best judgment of the Purchaser which would be final and binding on the Contractor and his agencies. 

3400. Inspection at the Fag End of the Delivery Period—In cases where only a portion of the stores ordered is tendered for inspection at the Fag end of the delivery period and also in cases where inspection is not completed in respect of the portion of the stores tendered for inspection during the delivery period, the Purchaser reserves the right to cancel the balance quantity not tendered for inspection within the delivery period fixed in the contract at the risk and expense of the Contractor without any further reference to him. If the stores tendered for inspection during or at the fag end of the delivery period are not found acceptable after carrying out the inspection, the purchaser is entitled to cancel the contract in respect of the same at the risk and expense of the contractor. If, however, the stores tendered for inspection are found acceptable, the Purchaser may grant an extension of the delivery period subject to the following conditions :— 

(a) The Purchaser has the right to recover from the contractor under the provision of clause 0702 (a) of I.R.S. Conditions of Contract liquidated damages on the stores which the Contractor has failed to deliver within the period fixed for delivery.

(b)    That no increase in price on account of any statutory increase in or fresh imposition of Customs Duty, Excise Duty, Sales Tax on account of Foreign Exchange variation or on account of any other tax or duty leviable in respect of stores specified in the contract which takes place after the date of the delivery period stipulated in the contract shall be admissible on such of the said stores as are delivered after the date of the delivery stipulated in the contract. 

(c)    That notwithstanding any stipulation in the contract for increase in price on any other ground no such increase which takes place after the date of the delivery stipulated in the contract shall be admissible on such of the said stores as are delivered after the expiry of the delivery period stipulated in the contract 

(d)    But nevertheless, the Purchaser shall be entitled to the benefit of any decrease in price on account of reduction in or remission of Custom Duty, Sales Tax or on account of Foreign Exchange variation or on account of any other Tax or Duty or on other ground as stipulated in the price variation clause which takes place after the expiry of the date of delivery period stipulated in the contract. 

3401.    The Contractor shall not despatch the Stores till such time as an extension in terms of para 3400 (a) to (d) above is granted by the Purchaser and accepted by the Contractor. If the stores are despatched by the Contractor before an extension letter as aforesaid is issued by the Purchaser and the same are accepted by the Consignee, the acceptance of the stores shall be deemed to be subject to the conditions (a) to (d) mentioned in the paragraph 3400 above. 

3402.    In case where the entire quantity has not been tendered for inspection within the delivery period stipulated in the contract and the Purchaser chooses to grant an extension of the deli very period the same would be subject to conditions (a) to (d) mentioned in the paragraph 3400 above. 

3500.   These (special) conditions wherever they differ from the Invitation to Tender and Instruction to Tenderers override the latter.

 (ADDITIONAL) SPECIAL CONDITIONS

 (Vide Para 417-S) 

In addition to Standard Conditions of Contract, the following special conditions shall apply to (Running) Contract:— 

3600.    Purpose of Contract and Parties to the Contract 

3601.    The parties to the contract, which shall be deemed to be a "Running Contract" and which is intended for the supply of the stores of the descriptions and approximately in the quantities setforth in the contract during the period specified therein, shall be the Contractor of the one part and the authorities named in the contract hereinafter called the Purchaser (which expression shall, where the context so admits or implies, be deemed to include his successors and assigns) of the other part. The quantities shown in the said Contract, are only approximate, and cannot be guaranteed. 

3602.    The Purchaser may authorise any officer (who shall hereinafter be called Direct Demanding Officer) at any time during the period of the contract, to place orders direct on the Contractor. 

3603.    Any variation of this contract shall not be binding on the Purchaser unless or until same is endorsed on the contract or incorporated in a formal instrument in exchange of letters and signed by the parties. 

3700.    Delivery. 

3701.    The Contractor shall as may be required by the Purchaser either deliver free or f.o.r. or c.i.f. at the place or places specified in the contract such quantities of the stores detailed in the said contract as may be ordered direct from the Contractor from time-to-time by the Purchaser or by the Direct Demanding Officer. The Contractor shall deliver or despatch the full quantity of the stores so ordered within the period specified in the said contract.

172 3800.   Increase or Decrease of Quantities. 

The Purchaser shall be entitled at any time to increase or decrease the approximate total quantities of each description of stores shown in the said contract by not more than 30 per cent and will give reasonable notice in writing of any such increase or decrease to the Contractor. 

3900.    Maintenance and Replacement of Stocks. 

3901.    To meet casual demands, the Contractor shall maintain at all time in stock (until 75 per cent of the requirements have been drawn), at the place(s) specified in the contract, the quantity/quantities mentioned therein. All demands should be complied with immediately they are received by the Contractor or within the period, if any, stipulated in individual orders. As soon as the Contractor is called upon to effect supplies, he shall take action to replenish the guaranteed stocks until such time as 75 percent of the total approximate requirement has been drawn and such replenishment shall be completed with the period specified in the contract, after the receipt by the Contractor of casual demands. Due notice will be given to the Contractor by the Direct Demanding Officers or by the Purchaser, if any additional quantities over and above 75 per cent of the total approximate requirements are required and Contractor shall then arrange stocks accordingly. 

3902.    The period for replenishment of stocks will be allowed only if the material is not in stock. If the material is in stock, this Provision will be inoperative even though the guaranteed stock quantity may have been supplied against the contract. 

4000.   Reporting Progress of Contract. 

The Contractor shall, three calendar months before the termination of the contract or at such intervals as may be specified in the contract, submit a report to the Purchaser stating the total quantity of stores delivered or despatched under the contract. 

4100.   Special conditions where they differ from Standard Conditions override the latter. 

APPENDIX   VI

REVISED LIST OF STORES TO BE PURCHASED THROUGH THE DIERCTORATE GENERAL OF SUPPLIES AND DISPOSAL.

(Vide Paragraph 801)

All items of stores mentioned in this list should be purchased through the Directorate General of Supplies & Disposal whether classified under the heads under which they are shown in the list or under any other heads in the Indian Railway classification of stores.

(Group 65, 66 & 67) - Engineering Plant and components.

Blocks Pully.

Road rollers.

Ropes, wire, of all kinds.

Weighing-machines

(Group 65, 66, 72 & 78) - Workshop machinery, plant and equipments including Pneumatic machinery and tools.

Air compressor, (Excluding those required for rolling stock)

Fans and blowers, foundry and forge

Small tools (such as milling cutters, reamers, twists drills, etc.) grinding wheels

of approved brands as recommended by railways.

(Group 67)- Road motors and parts and fittings.

Motor vehicles and accessories.

Tyres, motor

Tyres, motor cycle.

Tyres, pneumatic, motor cycle.

Tyres, pneumatic, motor.                         

(Group 61)-    Building Material etc.

All brass and gun metal water fittings, such as stopcocks, bib cocks, etc.

Boards, sign, enameled, iron.

Meters,

water.

(Group 62) - Pipes, fittings and Specials (Cast Iron, Wrought Iron and Steel, Gas Water and Steam Qualities).

Pipes, Earthenware, Glazed.

Tanks, cast iron, mild steel and pressed steel including staging where necessary

Valves, sluice.

Wire, barbed.

(Group 73 & 74) Hardware, copper, tin and zincware.

Bolts and nuts all kinds and sizes.

Hings, of all kinds.

Locks, drawer, cupboard and box.

Locks, pad, black, galvanized and brass.

Rivets of all kinds and sizes.

(Group 78) - Furniture, Crockery, Cutlery, Napery, etc.

Almirahs, racks and shelving steel.

Crockery.

Hospital equipment e.g. beds, ward furniture, sterilizers X-ray apparatus, etc.

Mattresses.

Stores and cooking ranges other than stores and ranges required for rolling

stocks.

(Group 70, 71, 75, 79, 80, 81, 82, 84 & 86 ) - Miscellaneous Stores, Lubricating Oils, Grease etc.

Accetylene gas dissolved.

Acid, sulphuric, nitric and hydrochloric.

Alumina ferric.

All glass other than window glass and glassware.

Bags, Jute, canvas, cotton and hemp.

Cleaning compositions in common (e.g. soaps, soft and hard).

Coir, fibre, yarn, matting and door mats.

Cement, Portland.

Emery cloth.

Explosives, e.g. Dynamite, powder blasting etc.  

Fire extinguishers.

Fluids, disinfecting

Oxygen.

Tents and tent components (all descriptions except wooden tent pegs.).

Twine, jute, flax, hamp and cotton.

(Group 47) - Generators, Switchgear, etc.

All electrical measuring instruments and meters with accessories.

(Group 46) - Distribution and transmission line materials. (Excluding items required for manufacturing, operation an maintenance of rolling stock)

Conductors, bare.

Cables, insulated, electric (all kinds).

Piping, conduit, steel, enameled and insulated.

(Group 40 & 41) - Electrical Fittings, Cables and Insulating materials.

Fans, Ceiling.

Fittings, electric, e.g. ceiling roses, lamp holders, wall plugs, etc.

Lamps, filament.

Plugs.

Switches (excluding train lighting unless of normal type and similar to house switches).

Tape, adhesive, insulating.

Electrical heating appliances, Electrical fitting for external lighting including

flood lights and flood light fitting.

(Authority Board's letter No. 98/RS (G)/779/10(CS) dated 01-11-2006.)--acs no. 15 page no. 173 to 178

-------

APPENDIX VII

 REVISED SCHEDULE OF STATIONERY FOR USE IN STATIONS AND OFFICES 

(Vide Paragraph 1117)

Schedule No. Name of articles Remarks
Offices Stations
*1.

Group No. 83

Books, 200 leaves, Demy folio, 61 cms. x 21.5 cms. ledger paper, ruled 1/2 bound.

 

Item 1 -For use of Claims branch. Commercial Department only.

 
2  
3 Books, 100 leaves, 30.5 cms. x 43 cms., white paper, ruled 1/4 bound. Items 3 to 6-A Statement must be attached to the indent showing the number of blank books maintained as registers etc.   In the case of renewal of old registers, state the dates when they were opened and the proportions of the books unused on date of indent. Item 3 to 6-As for Offices.
4 Books, 50 leaves, 30.5 cms. X 43 cms., white paper, ruled ¼ bound.
5 Books, 100 leaves, 30.5 cms., x 21.5 cms., badami paper, plain, cloth back limp cover.
6 Books, 100 leaves, 30.5 cms. X 10.7 cms., badami paper, plain, cloth back limp cover.
*8. Refill note books, 10.7 cms x 15.2 cms. Items 8 and 9-For Officer's use only.
9 Leather/PVC cover for refill Note Books
10 Pocket Boos 10.7 cms x 15.2 cms. 100 leaves with pencil gussets. Items 10-when indenting state staff to whom issued. Only to be issued to those whose duties render the use for a pocket book necessary. 

 

 

Item 11 and 12-File Books must not be used for unimportant records.

Item 10-As for Offices.
11 File books, F. Cap... Folio  

 

 

Item 11 -To be used for filling important circulars and orders, Audit Error Sheets and Schedules. File books must not be used for unimportant records. Collected receipts should be tied up into packets daily and must be made into a bundle at the close of each month.

*12. File books, 73.6 cms x 35.5 cms.  
13    
14    
15    
*18. Papers Item 18a-Whenindentingstatereason required. Item 18b for file backings.  
Brown,
(a)  In full sized 61 cms. x 86 cms. sheets.
(b)  cut foolscap .size
19 Foolscap, badami.    
   
   
   
a) In full sized sheets, ruled Item 19 a-when indenting, Item 19a & state reasons required b.As for to be cut to size before office issue to staff. Item 19 a and b-As for office.
(b) Cut 1/2 sheets, plain. Item 19b-For printing of circulars, etc. only, not to be used for draft purposes.  
 
   
   
*20. Foolscap, white— Item 20a and b-To be only used for important statements or those which will be much handled.  
 
 
 
In full sized 61 cms. x 86 cms. sheets—  
(a)  Plain  
(b)  Ruled  
21 Carbon, one sided  
22 Tin sheets for carbon writing.  
Pads-  
*23. Foolscap, white, ruled, 100 leaves each. Items 23 and 24-For Officer's use only.  
*24. Foolscap, white, plain, 100 leaves each.    
*25. Foolscap, Badami, plain, 100 leaves each. Items 25-For correspondence section only.  
26 Scrap paper, various sizes, 100 leaves each. Item 26-for drafts, memos, and miscellaneous purposes. Item 26-As for Offices.
Pancil—  
*27.  Lead "Hard" Items 27 and 28-One of either kind per clerk for 3 months. Item 28. One per man for 3 months. Only to be issued to those whose duties render the use of pencil necessary.
28 Lead “Middling”

29 Lead "B" Item 29-For Officer's use only.  
30 Lead "HH" Item 30-One for 3 months to be issued to only those persons who do duplicating work. Item 30-For signallers, Goods and parcels clerks only, two per man' for 3 months. Item 31 and32-For goods transhipment and parcel clerks, drivers and gangmcn only, three per man for 6 Months.
31 Red ceayons

 
*32. Blue crayons

 
33 Crayon-holders Item 33-One per man for 2 years.  
34 Ball point pen    
a.    Officers  Item 34 a- One red and one blue black or blue per year.
 
b.    Clerical  Item 34 b-One blue black or blue per year.
 Refills  
35 a. Officers 12 Red and 12 Blue or Blue Black or Black per year.  
12 in mixture of Red x Blue depending upon the need subject to overall limit of 12 refills per year
b. Staff  
40 Pink tape Item 40-One skein is approx. sufficient for 20 files  
*42 File laces, red, 34.0 cms.    
*43 File laces, white 61 cms.

...

 
*44. Paper-fasteners, brass, round, mixed.

...

 
*45 peper- fasteners, "Gam"    
46 Pins, mixed office Item 45-For officer's use only.

Item 46-All pins should be removed from old records before destruction and reuse.

 

 

Items 45-all pins should be removed from old records before destruction and reuse.

*47 Pin cushions, cloth
49A      
*51      
*52      
*53A Ink for Stylo Pens Blue black, local manufacture. Items 53A & B-For officer's use only.  
53B Ink for stylo pens, Red, local    
*56 Sealing Wax, Best, Red. Item 56A-For officer's use only.  

57

Sealing Wax, country.    

58

Gum.   Item 58 and 59 For issue to large stations at the discretion of Divl. Supdts.
*59 Gumpot, Jin    
*61 Gum, liquid 150 ml. bottles. Item 61-For officers use only.  
*62 Hook files. ...  
*63 Knives, desk. Item 63-For use of sections and are not to be issued for use of individual. Item 63 and 66-For issue to large stations at the discretion of Divl. Supolts.

66

Rulers, 61 cms. ...  
*68 Paper-weights, glass. Item 68-As Remands require limited to one per clerk  
*69 Call-bels Item 69-For officers use only.  
*70 Eraser, Ink and pencil, small. Item 70-One piece for every 2 clerks per year.  
70A      
70B Rubber vulcanised.    
72 Pads, cloth, for rubber stamps. Item 72-One to last 18 months.  
73 Ink for rubber stamps.    
74 Printing ink for thumb impressions.    
75 Blocks and rollers for above.    
41 twine, Hemp. ... Item 41 -For large stations using indents form S.114-Aonly.
35 Oil for Typewriter    
60 Gum brush. ...  
64 Scissors, 15 cms. Item 64-For use of sections and are not to be issued for use of individual staff. Items 64 and 65-For issue to large stations at the discretion of Divl. Supdts.
65 Stiletto with eys.    
Stenographers and Typist's requirements.    
84 Brushes long handled for dusting.   Items 84 to 98-only to be issued to those stations which use typewriters.
84 a Brushes long handled for type cleaning.    

88

Pocket oiler.    
*89 Shorthand note books Ribbons for No.7 Remingtons. ...  
91 Black or blue-record. Six ribbons to last twelve months. When indenting mention make and number of machines in use. Items 91 to 94-Each ribbon to last two months. When indenting mention make and number of machines in use.
Ribbons for No. 10 Remington.    
92      
93 Black record. ...  
94 Purple copying.    
95 Paper, carbon, F. cap. size.   Item 95-When in denting stae number of machines in use.
96 Paper-Manifold, F. cap. white. ...  
97 Paper-Manifold, F. cap. buff.    
98      
Note paper and envelopes.    
*99 Letter paper thick 21.5 cms. x 30.5 cms. pads of 100 sheets, stamped crest dye in black relief. Items 99,100 and 101-For D/o correspondence Officers only.  
*100 Note paper thick 15.2 cms. x 21.5 cms. in pads of 100 sheets, stamped crest dye in black relief.    
*101 Envelops thick 10.7 x 15.2 cms. stamped crest dye in black relief.    
102 Letter paper thin 21.5 cms. x 30.5 cms. in pads of 100 sheets, stamped crest plain. Items 102 and 103-Not to be issued for genl. office use.  
103 Note paper thick 15.2 cms. x 21.5 cms. in pads of 100 sheets, stamped crest plain.    
104 Envelopes 10.7 cms x 15.2 stamped crest dye, plain printed on face D.H.M.S.S.E. 3. Items 104 and 105-For enclosing office correspondence addressed to the public.  
105 Envelopes 10.7 cms x 21.5 stamped crest plain printed on face D.H.M.S.S.E. 5.    

 *Not to be issued to stations, running sheds, train examining staff and staff of similar small offices.

Detailed reasons for revision. 

1.    Group number indicated in place of old Alphabetical class of Stores.

2.    Equivalent/commonly used sizes in metric system given in place of in inches.

3.    Conventional items like F. Pen, ink, ink powder, Nibs etc. deleted as Board's letter No. 73/RS (G)/74O/1, dt.5-7-82. 

LIST OF STANDARD STORES FORMS

Part-I

No. of Form Nomenclature Page
S  208 Price List 14
S  304 Price Preference 58
S 339 Tender 65
S 348 Recommendations for price preference (Manuscript)  68
S 349-A Register of purchase of foreign materials in preference to those of indigenous manufacture (Manuscript). 69
S  349-B Quarterly statement of materials of foreign manufactures ordered 69
S  503 Register of agreement 81
S  506 Funds register (Manuscript) 82
S  603 Annual contracts estimates for stock items. ...
S  609 Annual statement of non-stock items ...
S   610 Contract grouping and allotment form 87
S  612 Position slip 87
S  619 Modification of purchase order 89
S  622 Excess stock statement       ….
S  629 Acceptance of Tender 92
S  629 (4th foil) Intimation of Contract allotments to main depots     92
S  634 Advice of estimates of D.G.S. &D. item ….
S  635 Position card     93
S  712 Purchase list of local purchases 100
S  714 Purchase Order     101
S  719 Invoice and receipt note 105
S  725 Suppliers' challan ….
S  726 Combined receipt and issue note upper half ...
S  727 The lower half …..
S  739 Receipt Note form 111
S  747 Record of trials (Manuscript)  112
S  764 Rejection memo (of purchased stores)       115
S  765 Rejection register  ... 117
S  767 Register of purchase orders    118
S  769 Reminder to firms for overdue deliveries  118
S  769-A Second reminder to firms for overdue deliveries 119
S  769-B Report to Controller of Stores of defaulting firms 120
S  770 Final reminder to defaulting firms          120
S  771 Register of defaulting firms 121
S  826 Register of bills D.G.,S. &D. (Manuscript) ...
S  945 Invoices distribution statement ...
S  948 Advice of despatch of English stores        ...
S  959 Register of claims against shipping agents (Manuscript)
S   1109 Register of sanctions by General Manager for emergency purchase of stationery (Manuscript). 133
S  1110 Register of sanctions by Heads of Deptts. for emergency purchase of stationery (Manuscript). ...