Kind of sleepers.—Sleepers of three kinds :— (i) Wooden
Metal Sleepers, which may be of:—
Cast Iron; or
category of Concrete Sleepers has been added.
General Procedure for Procurement of Sleepers.—Procurement of
sleepers is centralised in the Railway Board along with other centralised
Demand of Sleepers.—The requirement of sleepers are for planned-
track renewal works, new constructions and doublings approved by the
Railway Board. In
addition, there are also small requirements for casual renewal works for
day to day maintenance of the track.
The annual requirement of various types of sleepers namely, wooden,
cast iron, steel and concrete sleepers is reviewed in the annual Chief
Track Engineers' conference with the Railway Board, which is generally
held in the month of January/February each year, a head of the
commencement of the next financial year.
in view the actual requirement as assessed in the conference, the funds
position and availability of sleepers in the country, the Railway Board
makes specific allotment for various types of sleepers to the zonal
railways. The allotments are done separately for open line &
construction. In respect of wooden sleepers, separate allotment is made
for S&T works.
action for wooden, steel and concrete sleepers is initiated by the Board
directly on the basis of the allotment decided. Railways are not required
to submit any vetted indents. The demand for these three types of sleepers
far exceeds the available capacity in the country.
regard to cast iron sleepers, the zonal railways are required to submit
vetted indents for their actual demand. The procurement action for this
type of sleeper is initiated by the Railway Board on receipt of vetted
Procurement of Wooden Sleepers:—The wooden sleepers are made
available by the forest departments of various states. An annual sleeper
conference held by the Railway Board with the conservators of forests of
various states where the availability of wooden sleepers is reviewed. The
Railway Board distributes the available quantity of sleepers to the
various Railways on the basis of this meeting.
commitments made by the Conservator of Forests are valid for one year,
known as 'Sleeper Year', which extends from 1st November to 31st October
of next year.
rates are also decided in this meeting.
following 5 Railways have been nominated to procure the sleepers as per
the allotment made by the Railway Board and on the rates decided in the
N.E., N.F., S.E., and S.R.
Railways inspect the sleepers offered by the forest departments and
arrange to lift and distribute it to the various consignees on their own
Railways as well as other Railways. Demands are made by these nominated
Sleeper Specification.—The procurement of sleepers will be done as per
the specification approved by the Railway Board.
RECEIPT OF SLEEPERS FROM SLEEPER POOL OR THE FOREST DEPARTMENT
Opening of Wagons.—Whenever possible, Wagons should be opened in
the presence of a Traffic Clerk or authorized representative of the
Railway bringing the wagons into the siding, and a remark should be made
in the Delivery Book regarding any discrepancies as regards seals or
labels or other irregular circumstances.
Verification by Traffic Staff.—In case of short receipt of
sleepers, the consignees should get the Traffic Staff to verify and report
the shortage by telegram to the sending station and last sealing station.
It is essential that no time should be lost in having the shortage
verified by the Traffic Staff, as, unless the telegram reporting the
shortage is issued within six hours of the wagon being opened, foreign
railways will not accept liability.
Telegraphic Report, Discrepancy Reports and Claims Forms.—A copy
of the telegram together with all seals and labels of the wagon together
with Discrepancy Report and Claim Form, duly certified by the Traffic
Clerk in whose presence the wagon was opened should be sent by the
consignee to the Chief Operating Superintendent, and two copies each to
the Chief Engineer and Controller of Stores.
After filling the value of the missing sleepers, one copy of each
of the above documents should be sent to the Chief Operating
It is important that Claim Form and Discrepancy Report should be
sent promptly to the Chief Operating Superintendent to prevent the claim
from becoming time-barred.
Missing Consignments.—In cases where the railway receipt has been
received and the entire consignment is missing, the consignee, after a
fortnight, should remind the Chief Operating Superintendent of the railway
concerned, and if the sleepers have not turned up after a month, he should
send a Missing Stores Report to the Chief Commercial Manager (vide
Acknowledgement of Missing Sleepers after Trace.—Missing sleepers
on receipt, should be acknowledged under a fresh acknowledgment form, and
the parties concerned advised so that the claim on the Traffic Department
may be withdrawn.
Bills relating to Short Received or Missing Consignments.—The
bill, in the case of a part or full consignment being missing, should not
be detained but should be accepted and passed with necessary remarks to
the Chief Accounts Officer. A
bill for defective sleepers, however, should not be passed. It
should be detained by the District Engineer or Controller of Stores, until
the question is finally settled.
Procurement of Cast Iron Sleepers.—The zonal railway submit
vetted indents for the requirements of cast iron sleepers to the Railway
Board (S-1003). The
procurement is done by the Railway Board.
The procurement is made from trade.
Procurement of Steel Sleepers.—The steel sleepers are also
procured by the Railway Board. However, no indents are submitted by Zonal Railways.
The procurement is done on the basis of the allotment made by the
Railway Board in the annual Chief Track Engineers' Conference (S-1003).
Durgapur Steel Plant is the only supplier of the steel sleepers.
The entire production of the plant is taken by the Railways, the
actual requirement being far in excess of the production.
rates are as fixed by the Joint Plant Committee.
The supplies of concrete sleepers are made by concrete sleeper
plants which have been established at various locations in the country, as
per requirements of the Railways. These are mostly in private sector, though a few plants
are in Railway/Public Sector also.
These locations are distributed all over the country and have been
chosen to facilitate the supply of concrete sleepers from the plants to
specified sections of the Railway.
Railway Board invites open tenders for setting up the concrete sleeper
plants at the desired locations for supply of concrete sleepers from the
plant. The contracts are entered on lone term basis (generally for 5/10
years' period) since placement of contracts on annual basis has not been
found economically viable. The basic rate for sleeper is given in the
contracts with provision for escalation for items like cement, labour,
etc. The contracts are signed by the Zonal Railways in whose jurisdiction
the factory is to be established. The entire production of the plant is
taken by the Zonal Railway as per the terms and conditions of the