CHAPTER V

PLANNING, ESTIMATING AND SURVEY

SECTION ' A ' 

Planning 

5.1.1. The process of programming Works, Survey as well as Rolling Stock, Machinery and Plant in advance, deciding their relative priorities, preparing necessary justification and estimates, making available funds for their execution within the ceilings prescribed, and including them in the " Works, Machinery and Rolling Stock Programme " is termed Planning.

5.1.2. Initiation of Works Programme.—Detailed instructions for preparation and submission of Works Programme are contained in Chapter VI of the Indian Railway Code for Engineering Department (relevant extracts at Annexure ' 22 ').

5.1.3. Programme of Signalling and Telecommunication Works may be initiated as a result of proposals made by the Signal, Operating or other Departments for periodic replacement of worn out assets with or without improvements or for meeting operating requirements or for improving the safety of train operation or for provision of amenities to passengers.

5.1.4. Works may be initiated either on a Division or at the Railway Headquarters. Works initiated on the Division shall be first examined by the Divisional Officers. Where there is sufficient justification, the proposal after approval by the Divisional Railway Manager shall be forwarded to the Headquarters Office along with the remarks of the Accounts Branch for scrutiny and examination by the Heads of Departments concerned. If the work is approved by them and concurred in by the Financial Adviser and Chief Accounts Officer, it is noted for inclusion in the Works Programme of the ensuing year.

5.1.5. Works initiated by the Headquarters Office shall be sent to the Financial Adviser and Chief Accounts Officer for obtaining concurrence and thereafter included in the Works Programme. In case it is, however, desired to obtain the estimate from the Division, the Division may be asked to process the work in which case the procedure as in para 5.1.4 shall be followed.

5.1.6. A work should be considered as remunerative only if it satisfies the test of remunerative ness as contained in Para 204 of the Indian Railway Financial Code (Annexure ' 23 ') 

SECTION 'B' 

Estimates

5.2. Code Rules.—Instructions regarding the different kinds of estimates and their preparation are contained in Chapter VII of the Indian Railway Code for the Engineering Department (Relevant extracts-at Annexure ' 24 ')

5.3. General Instructions applicable to Estimates ;

5-3.1. While preparing the Abstract Estimate m accordance with the Code Rules, the expenditure for Stores may be grouped under Cabin Equipment, Point gear and connections, Signal fittings and connection, Cable and line wire, Track Circuits, Block Instruments, Station Master's Control Instrument, Control and Cabin telephones, etc., besides Labour, Tools and Plant, Establishment Charges, Freight and Contingencies, Works to be done by other Departments, e. g., construction of cabin and other buildings, construction of staff quarters, provision of wooden sleepers, power supply arrangements, etc., are to be included where necessary.

5.3.2. While preparing the detailed estimates in accordance with, the Code Rules, the following -guidelines shall be observed :—

(i) Details of cost of cabin, staff quarters and other buildings, and electric power connections shall be included, by obtaining them from the Departments concerned and shall be provided for under separate sub works.

(ii) Establishment and Supervision charges, where necessary, shall be included. Additional "weightage for works to be done under traffic conditions should be provided.

(iii) Provision shall be made for additional quarters required for additional maintenance staff to be posted as a result of the scheme. Provision shall also be made for additional Stores/Office accommodation where necessary.

5.3.3. For preparing estimate for Line Capacity Work, the Operating Department will advice 'the Signal and Telecommunication Department of the detailed traffic requirements. If this involves preparation of a Plan or Sketch for estimating purposes, the Signal and Telecommunication Department will arrange to do so and detailed estimates shall be prepared only after the arrangements shown on the Plan or Sketch are agreed to by the Operating Department. In other cases,1 the estimates shall be prepared on the basis of requirements furnished by the Operating Department. In both cases, the justification for the proposed work will be furnished by the Operating Department together with the anticipated financial implications.

A similar procedure shall be followed for works to be executed for other departments, e. g., Electrical, Civil Engineering, etc.

5.3.4. In regard to grouping of Works, instructions contained in Para 750 of the Indian Railway Code for Engineering Department and instructions contained in Para 776 of the Indian Railway Code for finance Department in regard to allocation of charges, shall be observed (relevant extracts at Annexure' 25 ').

5.3.5. Where works are customarily executed through the agency of contractors, each Divisional Office shall maintain the Schedule of Rates, issued under the authority of the Chief Signal and Telecommunication Engineer/Chief Signal and Telecommunication Engineer (Construction). The Schedule of Rates may be reviewed and revised by the Chief Signal and Telecommunication Engineer/Chief Signal and Telecommunication Engineer (Construction) every five years or at shorter intervals as considered necessary. No variation in the Schedule of Rates is permissible without the specific authority of the Chief Signal and Telecommunication Engineer/Chief Signal and Telecommunication Engineer (Construction).

5.3.6. Each Divisional Office shall maintain the Price Lists of Stores as issued by the Stores Department.

5.3.7. The Divisional Signal and Telecommunication Engineer shall be in possession of copies of "like authorised Scheduled of Rates and Price Lists of Stores and amendments advised to him from time-to-time.

5.4. Reports accompanying Estimates.—The reports shall generally include the following :

5.4.1. A clear description of the work to be carried out and the object to be gained by its execution together with such information as will enable the sanctioning authority to appreciate the necessity for the work.

5.4.2. Reasons for the adoption of the proposed lay out or design with special reference to any variations from usual practice and its special feature, if any.

5.4.3. When the Project is of a nature involving scientific points or other considerations of special character such as a new Signalling or Telecommunication System not tried out before, the reports shall contain a complete account of the basis on which every part of it has been framed, the various considerations in regard to Signalling and Telecommunication details, economy of construction, utility of the practical working of the Project when carried out and the method by which it is proposed to execute any portion of the work involving unusual difficulties of construction, if any.

5.4.4. In case of works of important nature like, Centralised Traffic Control. Automatic Signalling, ate, a complete account of the various considerations in regard to engineering details, economy of construction and utility of the Project shall be given. Any local considerations which may affect the Project shall also be fully "detailed.

SECTION 'C '

Surveys

5.5. Code Rules: —

5.5.1. General instructions for conducting surveys for Railway Projects are contained in Chapter IE of the Indian Railway Code for the Engineering Department.

5.5.2. The System of Signalling to be provided shall be as in Para 7.131.

5.6. Surveys for new lines, line capacity works, electrification, etc.—Engineering-cum-Traffic Surveys shall be carried out for new lines, Conversions, Doublings and other Line Capacity Works costing more than Rupees One Crore before the inclusion of such works in the Works Programme.

5.7. Survey for Signalling Works.—Field surveys shall be carried out for the following categories of Signal and Telecommunication works costing more than Rupees 50 lakhs each before inclusion in the Works Programme :—.

(i) Relay Interlocking of Major yards ;

(ii) Mechanisation of Marshalling Yards ;

(iii) Microwave, U. H. F. and other multi-channel communication systems ;

(iv) Extensive integrated telephone networks ;

(v) Sophisticated Signalling Schemes including Auxiliary Warning System, Centralised Traffic Control, etc.

5.8. Alternative proposals.—Where alternative proposals of importance have been examined and rejected, particulars shall be suitably indicated in the Plans or in the report and the reasons for rejecting the alternative shall be explained in the report.

5.9. Notes to be made in the field.— During the survey, careful notes with data shall be made at site, from personal enquiry and observation, regarding any information likely to be useful in working out the details of the Projects, and in determining the prospects of the proposals. The following points shall receive special attention :—

(i) Availability of wooden/concrete sleepers ; 

(ii) Availability of power supply at site or sites ; 

(iii) Whether climatic condition will suit the type of equipment to be installed ;

(iv) Special problem like rocky soil, existence of wide rivers which may have to be traversed by cables or overhead lines, etc.

(v) Gradients on the section particularly if the Project is for provision of Automatic Signalling ;

(vi) Detention to trains that can be saved ; additional services that can be introduced.

5.10. Expenditure on Surveys:

5. 10.1. Railway. Administrations have no powers to undertake Surveys on their own. After a survey is included in the sanctioned Budget, the General Managers can sanction Survey Estimates costing upto Rs. 1 lakh. 

5.10.2. If it is decided to undertake a Survey in connection with any proposal/modification in Signalling or Telecommunication System, an estimate of the cost of the proposed Survey shall be prepared, and the information collected in the course of the preliminary investigation, if any, shall be embodied in the report accompanying the Estimate of the Survey.

5.10.3. The proposal for Surveys shall be submitted to the Railway Board well in advance to enable necessary provision being made in the Budget. 

5.10.4. The Budget allotment for preliminary Survey of a work shall be charged under Demand No. 2 and when final estimate for that particular work is sanctioned, the amount charged under Demand No. 2 shall be transferred to the sanctioned Estimate of the Project.

5.11. Imprest Amount.—The official in-charge of Survey shall be provided with an adequate Imprest. He shall be responsible for maintaining all accounts with necessary vouchers.

5.12. Survey Teams:

5.12.1. A Signalling team shall be provided in Survey Estimates for Projects like Doublings,  Remodeling, Conversions, New Lines, Railway Electrification including Techno-economic Surveys, Feasibility Studies, etc., to carefully study the needs of the Traffic and to make provision for Signalling equipment accordingly duly taking into account the age and condition of existing equipment, if any.

5.12.2. The period for which the Signalling team is to be catered for in the Survey Estimates shall be commensurate with the workload in each case and shall be decided by the Chief Signal and Telecommunication Engineer in consultation with the Financial Adviser and Chief Accounts Officer of the Railway concerned while finalising the Survey Estimate.

5.12.3. The requirements of the Signal Department shall be obtained from the Chief Signal and Telecommunication Engineer by the Chief Engineer while preparing the Survey Estimates for such Projects.

5.12.4. Similarly in Survey Estimates for Signal and Telecommunication Projects, suitable provision shall be made for other Departments, viz., Traffic, Engineering, Accounts, Electrical, etc., as found necessary.

5.13. Administrative Control on Survey Team.—.The Signalling Survey team shall work under the Administrative and Technical Control of the Chief Signal and Telecommunication Engineer or Chief Signal and Telecommunication Engineer (Construction), as the case may be, both for Surveys for Signalling works and for Signalling portion of the Surveys for Projects mentioned in Para 5.12.1.

5.14. Progress Reports on Surveys. —The Official-in-charge shall submit periodical reports of progress in prescribed forms as may be directed by the Chief Signal and Telecommunication Engineer.

5.15. Report.—At the conclusion of the Survey, a report should be formulated by the Officer-in-charge of the Survey. The details of the information collected, calculations and diagrams, shall be embodied in Tables as Annexure to the Report.

5.16. Covering Note.—The Survey Report and Annexures shall be submitted to the Railway Board under a covering note, which shrill have the authority of the Railway Administration submitting the Report. It should provide a summing up and should contain clear recommendation together with the views of the Financial Adviser and Chief Accounts Officer.